Logistics Coordinator At Bahar Organization

About Bahar:

Bahar Organization is an independent non-profit and non-governmental organization that provides humanitarian aid to vulnerable people without any discrimination in all its forms. BO is operating to respond to the needs and basic requirements of the humanitarian crisis in Syria in the middle of the affected communities caused by the conflict the basic principles of BO’s activities are to enhance the basic living standards of the affected population by delivering humanitarian aid based on the needs.

Purpose of Position:

The Logistics Coordinator will oversee and manage all supply chain logistics operations, ensuring effective planning, execution, and monitoring of logistics activities across warehouses, assets, and fleet management. The role also includes following up on the implementation of vendor contracts and supervising logistics teams in GZT and NWS to ensure alignment with organizational goals.

Job Duties and Responsibilities:

1. Supply Chain and Logistics Operations

• Supervise the overall management of warehouses, assets, and fleet to ensure effective usage and compliance with Bahar NGO’s policies and procedures.
• Coordinate and follow up on the implementation of signed contracts with vendors, ensuring compliance with agreed terms and timelines.
• Develop and implement effective workflows and standard operating procedures (SOPs) for logistics activities.

2. Team Management

• Manage and lead logistics teams in Gaziantep and Northwestern Syria, ensuring clear communication, capacity building, and task delegation.
• Conduct regular performance evaluations, training sessions, and team meetings to improve operational efficiency.
• Provide guidance and technical support to the logistics teams in both locations.

3. Warehouse and Asset Management

• Oversee warehouse operations, including inventory control, stock movement, and physical verification processes.
• Ensure that assets are properly recorded, tagged, and maintained according to Bahar NGO policies.
• Coordinate asset disposal and write-off processes as per organizational guidelines.

4. Fleet Management

• Monitor and manage the fleet of vehicles, ensuring proper usage, maintenance, and availability.
• Implement tracking systems for fleet operations to enhance accountability and cost-efficiency.
• Ensure compliance with safety regulations and monitor fuel consumption and vehicle usage logs.

5. Contract Implementation

• Follow up on vendor contract execution, including timely delivery of goods and services, quality assurance, and addressing any discrepancies.
• Coordinate with the procurement and finance teams to resolve issues related to contract implementation and payments.

6. Reporting and Documentation

• Prepare and submit regular reports on logistics activities, challenges, and solutions.
• Maintain accurate records of inventory, assets, fleet usage, and vendor contracts for auditing and tracking purposes.

7. Coordination and Representation

• Collaborate with program teams to anticipate logistics needs and align support with program objectives.
• Represent the logistics department in internal and external meetings, as required.

Academic Qualification/s and Professional Experience:

Essential:

• Turkish nationality (mandatory).
• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field.
• Minimum of 5 years of experience in logistics and supply chain management, with at least 2 years in a leadership role.
• Proven experience in warehouse, asset, and fleet management.
• Familiarity with contract management and vendor relations.
• Strong team management and leadership skills.
• Experience working in the humanitarian or non-profit sector.
• Knowledge of the context in Northwestern Syria and Turkey.

Skills and Competencies

• Strong organizational and multitasking abilities.
• Excellent communication and negotiation skills.
• Proficiency in Microsoft Office Suite and logistics management software.
• Fluency in Arabic and English (required); Turkish language skills are highly advantageous.
• Strong problem-solving and decision-making skills.

Key Working Relationships

• Internal: Program Teams, Finance Department, Procurement Team, and Senior Management.
• External: Vendors, suppliers, service providers, and local authorities.

Safeguarding & Ethics:

Bahar is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants, or others, are treated with respect and dignity. We are committed to the core principles regarding the prevention of sexual exploitation and abuse laid out by the UN Secretary-General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves professionally, respect local laws and customs, and adhere to the Bahar Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.