Uganda: HR and Administration Officer At Internews

ABOUT INTERNEWS

Internews Network is an international media development organization based in Arcata, CA, and Washington, DC, whose mission is to empower local media worldwide to give people the news and information they need, the ability to connect, and the means to make their voices heard. Internews also implements other activities across the sector, including actively working to meet the critical information needs of Uganda communities.

ABOUT THE OPPORTUNITY

Internews Networks is seeking an HR and Administration Officer for an anticipated USAID-funded media project in Uganda. The HR and Administration Officer will support and advise the country program on the various HR processes and systems. Key responsibilities include providing support and guidance in establishing or improving processes for recruitment and selection, employee orientation and onboarding, performance management, benefits administration, and personnel recordkeeping. Additionally, this position will support a range of administrative functions, including procurement and event planning.

LOGISTICS

This position will be based in Kampala, Uganda.

Applications will be reviewed on a rolling basis, so candidates are encouraged to apply soon.

This is a limited-duration position, with an expected end date of December 2029.

Note: Hiring of this position is contingent upon receipt of funding.

OUR COMMITMENT TO FOSTERING A CULTURE OF BELONGING

We are an organization of dynamic, mission-driven individuals who are passionate about our core values and about supporting positive change in the world. We pride ourselves on our commitment to innovation and flexibility. We believe that diverse teams are strong teams and work to support an ethic of belonging, dignity, and justice for all people. Our current team includes a mix of genders, parents and non-parents, and people of multiple races, nationalities, ages, sexual orientations and socioeconomic backgrounds. We are an EEO employer and encourage candidates of all races, genders, ages, orientations, ethnicities, and national origins to apply, and welcome those with alternative backgrounds and experiences.

DAY-TO-DAY TASKS will include:

Human Resources

• Assist in the development and review of Human Resource (HR) policies and procedures that comply with Internews standards and local labor laws.
• Organize recruitment activities, including placing advertisements and arranging interviews.
• Prepare and deliver orientation programs for newly hired staff.
• Ensure all staff understand, sign, and adhere to Internews’ ethics policies.
• Maintain electronic and hardcopy HR personnel file for all staff.
• Maintain an accurate and up-to-date tracking system for employee leave balances.
• Maintain appropriate records while ensuring the confidentiality of personnel data activities.
• Provide technical support to Country Director/COP in matters related to staffing, terminations, employee relations, grievance, and disciplinary actions.
• Ensure timely completion and submission of monthly timesheets by staff.
• Assists managers in setting goals and performance objectives to enhance staff motivation and provide performance feedback.
• Alert the Finance and Administration Manager (FAM) at least three months before staff contracts end.
• Communicate vacation accruals to the Country Director/Chief of Party (COP) and FAM.

Administration, Procurement and Logistic

• Maintain an updated list of all vendors, lease agreements, and service contracts.
• Ensure compliance with procurement policies and support the procurement of office supplies.
• Assist in training and event planning, including the scheduling of travel and securing venues.
• Review vehicle log sheets and reconcile fuel allocations against reported mileage.
• Ensure organizational assets are adequately insured with reputable insurance providers.
• Review office security arrangements and advise the FAM and Country Director/COP on necessary changes.
• Maintain the organizational asset register and conduct regular spot checks and counts.
• Maintain accurate records of all office consumables purchased and ensure proper documentation
• Perform other duties as assigned by the supervisor.

Values and Flexibility

• In all duties, uphold Internews’ Core Values and demonstrate commitment to fostering a culture of belonging.

QUALIFICATIONS WE’RE LOOKING FOR:

Required

• A university degree or equivalent lived/professional experience.
• A minimum of 5 years of experience in human resource and administration management or related relevant experience.
• Familiarity with Human Resource Information Systems (HRIS).
• Experience working with donor-funded organizations such as USAID, EU, DFID, or CIDA.
• Knowledge of labor legislation.
• Proficiency in Microsoft Excel.
• Strong proficiency in the Microsoft Office suite, internet applications, Adobe Reader, and email protocols.
• Strong English language skills, both written and oral.
• Excellent interpersonal skills and organizational skills
• Ability to work effectively under pressure and meet deadlines
• Meticulous attention to detail
• Proven ability to lead and coordinate a team with strong communication and diplomatic skills.
• Sensitivity to cross-cultural workplace dynamics
• Must be self-reliant, resourceful, good problem-solver, good-humored, and flexible.