Project Administrator – CIMMYT At World Agroforestry Centre

CIMMYT is looking for a:

Project Administrator

The Project Administrator will facilitate the efficient operation of the Dryland

Crops Program by providing comprehensive administrative, logistical, and clerical support.

Summary of responsibilities

Program and Project Support

• Provide day-to-day support in the program as requested by the Program Manager.
• Lead and manage the upload of critical project information on platforms such as Teamwork and PMP.
• Support the Project Manager/PI to develop and oversee a detailed calendar of critical project milestones and necessary follow-ups.
• Upload documents to digital systems, categorize and sort them accurately, and implement security measures to protect sensitive information.
• Support scientists with the management of content across various digital platforms.
• Coordinate training and development programs for program staff.
• Organize team-building activities to enhance collaboration within the program.

Finance Management Support;

• Oversee the preparation of OPEX requests and coordinate with the enabling units for efficient resource delivery.
• Process expense claims from staff and submit to PFM for approval.
• Support the Program Manager to organize and prepare materials for both internal and external audits for all DCP projects in Africa.

Procurement

• Lead OPEX procurement to ensure resource acquisitions are timely, cost-effective, and compliant.
• Track and oversee all OPEX procurements.

Subgrant Management

• Draft subgrant contracts, conduct due diligence on partners, and upload content to the subgrants management module
• Assist in coordinating the review of Partners Financial and Technical Reports.

Program Meetings and Events Management

• Oversee the organization and scheduling of program meetings, ensuring seamless coordination and technical support for both virtual and in-person formats.
• Manage comprehensive logistics for workshops, seminars, and other events.
• Oversee travel arrangements and accommodations for staff and visitors, including the management of advances and claims.

Requirements

• Degree in Business Administration, Communications, or a related field.
• At least 3 years of experience in an administrative role, preferably in an international or non-profit setting.

Personal attributes and competencies

• Strong organizational skills, attention to detail, and excellent communication abilities.
• Ability to work independently and collaboratively in a dynamic environment.

Terms and conditions

• This is a Locally Recruited Staff (LRS) position and on competitive remuneration in local currency, commensurate with skills and experience.
• The appointment will be for a period of two (2) years, inclusive of a six-month probationary period, with the possibility of extension contingent upon performance, continued relevance of the position and available resources.
• The duty station will be in Nairobi, Kenya.