SVN 52 2024 Programme Associate (Shelter and Settlement)/G5 River Nile At International Organization for Migration

Context:

Under the overall supervision of the Programme Coordinator (Shelter & Settlement) and direct supervision of Senior Program Associate (Shelter & Settlement), the Programme Associate will support the coordination and management of IOM Sudan’s Shelter and Settlement activities and will be responsible and accountable to assist the coordination, distribution, liaison with different stakeholders, and contribute to ensuring the timely provision of NFIs, Shelter, and HK assistance to vulnerable populations in Sudan.

Responsibilities and Accountabilities:

1. Support the Shelter & Settlement Senior Program Assistant on the planning and execution of all phases of the distribution of NFIs, Shelter, and HK assistance from initial planning, coordination, implementation to the final monitoring.
2. Provide guidance, materials, templates, and Standard Operating Procedures (SOPs) for IOM common pipeline partners to support them to carry out shelter, NFI, and HK needs assessments, distributions, and Post Distribution Missions.
3. Assist to plan and coordinate with IOM approved partners and IOM team to receive shelter, NFI, and HK items from IOM warehouses.
4. Prepare distribution reports, including analysis and recommendations. Participate in post-distribution monitoring exercises and prepare PDM reports in coordination with the M&E/QC Officer.
5. Provide administrative support for the shelter, NFI, and HK Programme including preparing Purchase Requests (PRs) in the IOM PRISM and following up on Purchase Orders (PO) creation with the Procurement and Logistics Unit as required.
6. Support with payment requests for the accepted services/ goods supplied and as needed follow up on MIGO creation with the Logistics and Procurement Unit.
7. Support dispatch of NFI/shelter stock in coordination with IOM logistics, ensuring completion, accurate record keeping, and follow up on issues.
8. Attend coordination meetings with Sub-cluster partners and IOM common pipeline partners at country level, on approaches to shelter, NFI, and HK.
9. Support with obtaining required permits for transporting assistance to localities in coordination with protocol colleagues.
10. Undertake duty travel when necessary to support staff members at different field locations.
11. Perform such other duties as may be assigned

Required Qualifications and Experience

Education

• Completed university degree in Business Administration or a related field from an accredited academic institution with three years of relevant professional experience; or
• High school degree in the above fields from an accredited academic institution with minimum five years of relevant professional experience.

Experience

• Experience, preferably in administrative support or similar roles.
• Experience working in an emergency context with throughout knowledge of executive assistance and liaison with the government is a significant advantage.
• Previous working experience with NGOs or international organizations is an advantage.

Languages

Fluency in English and Arabic is required

Values- All IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies- BehavioralIndicators (Level 2)

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Other

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  • Only candidates residing in either the duty station or from a location in a neighboring province that is within commuting distance of the duty station will be considered.
  • Appointment will be subject to certification that the candidate is medically fit for appointment. Subject to certain exemptions, vaccination against COVID-19 will in principle be required clearance process. for individuals hired on or after 15 November 2021. This will be verified as part of the medical
  • Accommodation is not provided.
  • This position is open to ONLY Sudanese nationals.
  • Female candidates are strongly encouraged to apply for this position.
  • Vacancy close at 23:59 local time Khartoum, Sudan on the respective closing date. No late applications will be accepted.