HUMANITARIAN AFFAIRS OFFICER / MONITORING AND REPORTING OFFICER At UN Office for the Coordination of Humanitarian Affairs

Org. Setting and Reporting

The position is located in the Operations and Advocacy Division (OAD), Office for the Coordination of Humanitarian Affairs (OCHA). OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA’s mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions. This position-specific job opening is being advertised for the position of Humanitarian Affairs Officer / Monitoring and Reporting Officer in Dakar, Senegal. Under the overall supervision of the Deputy Head of Office (DHoO), Regional Office for West and Central Africa (ROWCA), the incumbent reports to the Humanitarian Affairs Officer / Head of Regional Humanitarian Financing Unit (RHFU).

Responsibilities

Within delegated authority, the Humanitarian Affairs Officer / Monitoring, and Reporting Officer, will be responsible for the following duties: I. Fund Management and Coordination: • Under the supervision of the Pooled Fund Manager and Head of Regional Humanitarian Financing Unit, support and advise the Humanitarian Coordinator (HC) on the overall management of the Regionally Hosted Pooled Fund (RHPF) vis-à-vis the humanitarian context (i.e. priorities and critical needs). • Support and advise the Pooled Fund Manager on the overall management and administration of the Fund on issues related to monitoring and reporting, and liaise as necessary with relevant OCHA HQ sections.. • Manage and supervise Fund-related support staff. • Participate in the process of strategic (project selection) and technical review during RHFWCA allocation. • Support the process of review, selection, and quality control of proposals. • Liaise with NGOs, UN partners as well as clusters and OCHA field offices to follow-up on project progress and overall Fund progress. II. Monitoring, Reporting and Evaluation: • Ensure compliance with monitoring and reporting requirements in place for the Fund; • Support the Fund’s reporting processes, ensuring evidence-based analysis of the performance and results achieved through activities undertaken by implementing partners, in accordance with the Fund’s accountability framework. • Develop a monitoring plan and carry out monitoring activities in relation to funded projects. • Monitor funded projects portfolio, based on the Operational Modalities considering the level of risk associated with each implementing partner, project timeframes, reporting schedules and other criteria as relevant. • Conduct periodic field visits to promote the knowledge and support the appropriate use of the Fund in line with its Terms of Reference, field visits should focus on key actors (i.e. OCHA field colleagues, recipient organizations, local governments, communities). • Strengthen RHFWCA planning, monitoring, and reporting processes through knowledge sharing and the synthesis of lessons learned, in support of improved decision-making. • Systematically provide information on project status to the Pooled Fund Manager for further transmission to the Head of Office (HoO) and the HC, donors and relevant governing bodies of the Fund; • Ensure timely overall project reporting, including acting as the lead for the pooled fund annual report exercise as required. • Assist in the preparation of evaluations or other research activities and studies in consultation with relevant HQ sections (CBPF Section, EGS). III. Analysis, communications and public information: • Ensure proper communication and support during the allocation process to all stakeholders. • Liaise with and provide necessary support to recipient organizations of the Fund throughout the life-cycle of the projects, promoting coherence between humanitarian needs and response. • Advise the recipient organizations and stakeholders on measures to mitigate foreseeable operational risks. • Research, analyze and present humanitarian financing information, in particular monitoring and reporting funding trends and requirements, gathered from diverse sources. • Assist in policy development, including the review and analysis of humanitarian issues and funding trends at the country level, ensuring proper coordination with FCS. • In collaboration with other OCHA units and field offices, as well as with support from relevant OCHA HQ sections, document and disseminate results, best practices and results of the Fund across internal and broader audiences through information and communication products/pieces (i.e. bulletins, feature stories, photographs/videos, websites, etc.). • Perform other duties as assigned by the Head of Regional Humanitarian Financing Unit.

Competencies

Professionalism: Sound knowledge of and exposure to a range of humanitarian assistance, emergency relief and related humanitarian issues. Knowledge of institutional mandates, policies and guidelines pertaining to humanitarian assistance. Strong analytical capacity, in particular the ability to analyze and articulate the humanitarian and protection dimension of issues which require a coordinated UN response. Good knowledge of the UN common system and humanitarian NGOs. Ability to identify issues and to use sound judgment in applying technical expertise to resolve a wide range of problems. Strong research skills, including ability to evaluate and integrate information from a variety of sources and assess impact on the humanitarian rights and protection situation in assigned country/area. Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and human misery). Ability to provide guidance to new/junior staff. Excellent drafting skills and strong computer literacy (MS Word and Excel). Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

An advanced university degree (Master’s degree or equivalent) in political science, social science, international studies, public administration, economics, engineering, earth sciences or a related field. A first-level university degree in combination with an additional two years of qualifying experience may be accepted in lieu of the advanced university degree.

Job – Specific Qualification

Not available.

Work Experience

A minimum of five (5) years of progressively responsible professional experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, project management, budget management, or related area is required. Humanitarian experience in the field (actual setting where a mission and/or project is being implemented) in emergency situations (complex emergency or natural disaster) is desirable. Experience in humanitarian financing (e.g. grant management, fundraising, or donor relations for humanitarian programmes) is desirable. Experience in a humanitarian context within the UN Common System or other comparable international organization is desirable. Experience in the design of policies and guidelines pertaining to humanitarian assistance is desirable.

Languages

French and English are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and French is required. Knowledge of another UN official language is desirable.

Assessment

The evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is funded for a finite period of one year. Extension of the appointment is subject to extension of the mandate and the availability of the funds. Staff members are subject to the authority of the Secretary-general and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. An impeccable record for integrity and professional ethical standards is essential.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.