Logistics and Administration Officer At Habitat for Humanity

Habitat for Humanity international is looking for Logistics and Administration Officer to support HFHI’s Ukraine programs by managing logistics (procurement, transportation, warehousing), administration (office operations, meetings), and ensuring compliance.

This position is to be based in Kyiv, Ukraine.

The actual salary offered for this role will be based on a variety of factors, including internal equity and the candidate’s qualifications and professional experience. HFHI offers a competitive, comprehensive benefits package. The monthly gross pay starts at 57, 920 UAH gross / month (the final remuneration will be determined based on the candidate’s competence and experience, along with applicable benefits.).

What would be your responsibilities?

• Manage procurement, transportation, and inventory as well as vehicle fleet operations.
• Ensure compliance with HFHI policies, and support emergency logistics if needed.
• Lead the procurement process, manage vendor selection and relationships, and ensure compliance with procurement policies.
• Manage office operations, ensure a functional and efficient work environment, and provide logistical support for travel arrangements, meetings, workshops, and training sessions.
• Maintain inventory of assets and ensure regular maintenance of equipment and vehicles, including safety and security items.
• Work with program, finance, and operations team for integration of logistics, and provide rapid logistics support during crises.
• Track and maintain accurate records for proper documentation and audit.

What do we require?

• Bachelor’s degree in relevant field (e.g., Business, Logistics, Transportation).
• Proficiency in Ukrainian and English.
• 3-5 years of experience in logistics, asset management and administration, preferably in the (I)NGO sector in Ukraine.
• Experience with and good knowledge of procurement laws in Ukraine and compliance requirements.
• Competence in budget management, record-keeping, and report generation.
• Ability to support and/or train partners in logistics and procurement for capacity building.
• Driving license and driving experience.
• Strong organizational and communication skills.
• Willingness to travel within Ukraine and internationally.
• Active support of HFHI Values:

– Humility – We are part of something bigger than ourselves
– Courage – We do what’s right, even when it is difficult or unpopular
– Accountability – We take personal responsibility for Habitat’s mission

Safeguarding: HFHI requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.

DEADLINE: Closing date for applications is December 18th, 2024. Every candidate who applies will receive feedback from us.