Programme Officer (Immigration and Border Governance (IBG)) (P2) IOM Somalia in Nairobi, Kenya At International Organization for Migration

Job Identification (Reference Number): 12721
Position Title: Programme Officer (Immigration and Border Governance (IBG)) (P)
Duty Station City: Nairobi – SO11
Duty Station Country: Kenya
Grade: P-2
Contract Type: Special Short Term Graded (Up to 9 months)
Recruiting Type: Professional
Vacancy Type: Special Vacancy Notice
Initial duration: 9 months with a possibility of extension
Closing date: 28 January 2025

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states: Antigua and Barbuda, Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Federated States of Micronesia, Guinea-Bissau, Holy See, Iceland, Kiribati, Lao People’s Democratic Republic, Madagascar, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Solomon Islands, Suriname, Tonga, Tuvalu, Vanuatu

Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM.

Context

The International Organization for Migration (IOM) has been implementing Immigration and Border Governance (IBG) programmes since 2007, building the capacity of the Somali authorities in effective IBG to promote safe and orderly migration, thereby mitigating security threats. The programme provides technical support under five thematic areas: 1) Legislation and policy; 2) Infrastructure and equipment; 3) Border Management Information Systems; 4) Inter-agency and regional collaboration, and 5) Organizational development and management.

The IBG programme is directly implemented by IOM without implementing partners, and most of the activities in the programme are delivered by the programme staff assigned to the project, which requires interaction with multiple Somali authorities whose needs and capacities are at different stages. The programme is funded by different donor governments and requires macro- and micro-level attention to the political, security and socio-economic landscapes of the Horn of Africa in general and Somalia in particular.
With the current growth of the IBG programme, the unit seeks a proactive Programme Officer to strategically support its undertaking on 1) Project Co-ordination and Implementation 2) Budget management 3) Project development, 2) Donor and Government liaisons, 3) Communication, 4) Reporting and with close co-ordination with IBG programme staff, Resource Management Unit (RMU) and Project Support Unit (PSU) within the mission.

Under the overall supervision of IOM Somalia Deputy Chief of Mission (DCoM), the direct supervision of the Programme Manager (IBG) and in close co-ordination with programme staff, the Programme Officer (Immigration and Border Governance (IBG)) will be responsible for providing support in the implementation of IBG related programmes in the mission.

Responsibilities

1. Draft project work plans, timeframe of implementation, and budget allocation for each activity.

2. Support planning and coordinate timely implementation of the planned activities. Provide technical inputs and procedural guidance, coordinate the work of Programme Assistants, and/or monitor and assist Consultants who may be recruited for the specific deliverables.

3. Assist the planning and execution of procurement for the project in close coordination with IBG Programme Assistant and Common Office Services (COS), adhering to the IOM procurement procedures and processes, as well as requirements for clear documentation. Facilitate timely communication and consultation with the Somali authorities and vendors at the field level.

4. Liaise with the Somali authorities to clarify project implementation and relevant IOM project procedures and processes. Organise and attend periodical meetings with the Department of Immigration on progress of the project, implementation or other issues and challenges, if any, as well as to discuss corrective measures to be taken by the authority or IOM.

5. Provide project management support and assist with capacity building trainings, in coordination with technical experts, such as: Migration Information and Data Analysis System (MIDAS) users training and installation, passport examination, investigation techniques, records management and data protection, migration terminology and concepts of Humanitarian Border Management.

6. Research ways to expand collaboration with relevant governmental entities, partners, and donors.

7. Coordinate the drafting, processing, endorsement and submissions of IBG project proposals, donor reports, partner agreements (Service Agreements, Memorandum of Understanding, Letter of Agreement, and other types of contracts) and other relevant documents, in line with specific internal IOM requirements and procedures.

8. Attend donor meetings, briefings and conferences as well as liaise with donors, governmental partners, project partners, think tanks policy centres at the international and national level.

9. Contribute to IBG fundraising efforts: compile and analyse information on donor policies and priorities for Somalia and suggest new funding opportunities and proactive approaches to donors.

10. In coordination with Programme Manager and in close cooperation with Monitoring and Evaluation (M&E) unit, observe IBG projects compliance with the objectives set in project documents and budgets, M&E frameworks and work plans, and check for overall compliance with donors’ contractual requirements, interests, and expectations.

11. Contribute technical inputs for the development and maintenance of a communication strategy, tools, and systems for the unit, in close co-ordination with the Programme Manager and Public Information Unit (PIU). Check that internal and external reporting and communication materials adhere to IOM communication policy, IOM data protection policy, as well as the visibility guidelines of the donor governments. Compile and analyse relevant information on migration using data reports from MIDAS on issues and trends in Somalia affected by an influx of mixed migration flow.

12. Undertake duty travels within Somalia related to programme activities including assessments, liaison with partners and counterparts, cross border meetings and workshops, etc. as required.

13. Perform such other duties as may be assigned.

Qualifications

Education

• Master’s degree in Political, Social Science, Business Administration, International Relations, Law, Labour Relations, or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in project management, implementation, and monitoring programme activities;
• Proven experience in general fundraising, writing project proposals and reports;
• Experience in project development, including clarifying baseline, strategic project designing, drafting a proposal and budgeting;
• Experience in establishing and maintaining good working relationships with IOM Offices, governmental, diplomatic authorities, UN agencies, and civil society;
• Proven experience and knowledge on Border and Migration Governance, Border, and migration management;
• Proven experience in matters related to border controls and Transnational Organized crime; and,
• Experience working in East and Horn of Africa region is an advantage.

Skills

• Demonstrate knowledge in East and Horn of Africa migration and development issues, and working on institutional-capacity building through engagement of diaspora in particular;
• Knowledge and familiarity with programming in crisis or post conflict environments;
• Familiarity with the current political contexts of Somalia an advantage;
• In depth knowledge of Border Management Information Systems;
• Familiarity in migration management;
• Coordination and liaison skills between Mission’s units in implementing the programme;
• Report writing skills or regular briefs and donor reports or concept notes;
• Knowledge on Systems, Applications and Products (SAP) is an asset.

Languages

For this position, fluency in English is required (oral and written).

Working knowledge of Somali is an advantage.

IOM’s official languages are English, French and Spanish. All staff members are required to be fluent in one of the three languages.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes
With frequent travels to Somalia.

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies