More Information
- Experience 2-5
ORGANIZATIONAL CONTEXT
The United Nations World Food Programme (WFP) is the humanitarian organization that saves and changes lives, providing food assistance in emergencies and working with communities to improve nutrition and build resilience.
For its efforts to combat hunger, its contribution to improving peace conditions in conflict-affected areas and acting as a driving force in efforts to prevent the use of hunger as a weapon of war and conflict, WFP was awarded the Nobel Peace Prize in 2020.
WFP has been present in Ecuador since 1964, as an innovative partner that supports government policies to promote food and nutritional security, gender equality and food sovereignty, directing its actions to support the most vulnerable populations.
WFP’s Country Strategic Plan 2023-2027 focuses on ensuring access to food before, during and immediately after emergencies, disasters and protracted crises; ending malnutrition, especially chronic child malnutrition; achieving food security and advancing towards the consolidation of sustainable, equitable and inclusive food systems, while improving resilience to the effects of climate change; and providing services that support the operations of government institutions and humanitarian partners (More information at https://es.wfp.org/paises/ecuador ).
PURPOSE OF THE POSITION
Carry out standard operational support processes in the HR area, in order to facilitate the effective delivery of services.
MAIN RESPONSIBILITIES (indicative and non-exhaustive list)
1. Gather information clearly intended to serve as a basis for the drafting of documents and the preparation of reports by other staff members.
2. Respond to queries and forward them, where appropriate, to higher levels, in order to provide timely and correct service to customers.
3. Provide support for the processing and management of routine administrative tasks in various functional areas, to contribute to the effective and timely management of resources.
4. Maintain established standard systems and files to ensure that information is accurate and readily available for the function in question.
5. Ensure data integrity to facilitate the availability of accurate information in institutional systems.
6. Work with a wide variety of people, gathering feedback where appropriate, to assist in providing operational support to staff.
OTHER POSITION REQUIREMENTS
1. Provide assistance in HR processes such as recruitment, selection and onboarding, ensuring compliance with the organization’s policies.
2. Liaise with other internal departments or offices on matters related to human resources (such as contracts, benefits, etc.), and provide the necessary information so that HR services can be provided in a timely manner.
3. Extract and compile data across all HR processes to support analysis and reporting needs.
4. Provide administrative support in HR activities in the different assigned areas, including the reception of new staff members in accordance with relevant processes and procedures.
5. Maintain confidentiality of personnel records, manage databases and files appropriately, to ensure that they are stored accurately and updated in accordance with established standards.
6. Other tasks as required.
MINIMUM STANDARD EXPERIENCE AND QUALIFICATIONS REQUIRED
Training: Completion of secondary education. Additional studies in the area of HR will be highly valued.
Experience: Minimum of four years of professional experience with increasing responsibilities in related areas (selection, personnel administration, human resources services, payroll administration, recruitment aspects and interview management).
Desirable: Experience in HR and knowledge of policies, operational procedures, practices and regulations of the United Nations system.
Knowledge and Skills:
Competence in the use of office equipment and computer packages, such as Microsoft Word.
Knowledge of SAP / WINGS
Achievement orientation
Effective communication
Organization and Time Management
Interpersonal relationships
Teamwork
Languages: Fluent in Spanish. Intermediate English level (B1).
TERMS AND CONDITIONS
Position: Business Support Assistant
Unit: HR
Contract Type: SC-4 Service Contract
Workplace: Quito, Ecuador
Contract duration: 12 months with the possibility of extension according to organizational needs.
The vacant position is open to Ecuadorian citizens and foreigners with a work permit in Ecuador.
The World Food Programme is committed to equal opportunities and achieving diversity in its workforce in terms of gender, ethnicity and culture. We value inclusion and encourage women, people from minority groups and people with disabilities to be part of our organization.
Link to apply for the vacancy:
Link
How to apply
You can apply in the following link: