Monitoring and Evaluation Capacity Development Consultant At Rural Agency for Community Development and Assistance

Synopsis of Consultancy Opportunity:

Solicitation Reference No.: ToR/RN01006-01.03/Monitoring and Evaluation Capacity Development Consultancy/2021

Title of Solicitation: Consultancy for the Monitoring and Evaluation Capacity Development of Consortium Members within the Fankisha Kukabili Janga Improving First Responders Sector in Kenya

Issuing Office: Rural Agency for Community Development and Assistance (RACIDA) Website: www.racida.org Top Plaza, Kindaruma Road Nairobi, Kenya 00100

Point of contact for clarifications, questions and amendments: procurement@racida.org

Email Address for submission of Proposals/ Quotes: procurement@racida.org

Solicitation Issue Date: 5th August 2021

Initial Deadline for Submission of Proposals: 19th August 5:00 pm East African Time (EAT)

Submission and Evaluation Criteria:

Bidder must provide the below listed information

i. Must be an Individual/ Registered firm consultant

ii. Must submit CV of Key Personnel

iii. If applying as a firm, the consultant must provide certificate of Incorporation/ Business Registration

iv. The firm/individual consultant shall not be sanctioned or blacklisted by any government or institution.

v. If applying as a firm, the consultant must submit a valid tax compliance certificate

vi. If applying as an individual, the consultant must provide KRA Pint Certificates of the person(s) to be engaged in the consultancy.

Technical Evaluation Criteria

i. Consultant’s Academic and Professional Qualification-20%

ii. Consultant’s Prior Work Experience- 35%

iii. Methodology/Approach- 35%

iv. Language and analytical skills -10%

NB. The minimum technical score shall be 75%. There will be no financial negotiations, as per The German Federal Ministry for Economic Cooperation and Development (BMZ) guidelines

Terms of Reference for Assignment

1. Introduction of the Project
Kenya is subject to recurrent, cyclical, and erratic disasters characterized as natural (climatological, hydrological and biological) or man-made (technological, social, chemical.). When disasters occur in Kenya, local actors are the first to respond. However, these local actors are undermined by gaps and shortcomings within the Kenya Disaster Response System.

As such, Johanniter International Assistance (JIA), and three local NGO first responders – The Rural Agency for Community Development and Assistance (RACIDA), St. Johns Ambulance of Kenya, and Merti-Integrated Development Programme (MID-P) (hereafter referred to as the consortium members) – commissioned a systemic analysis of Kenya’s Disaster Response System to identify key areas for investment and capacity building. The analysis revealed several categories of barriers that hinder effective service delivery by first responders in Kenya, which relate to policy, legal and institutional frameworks, structures and systems, resources and community/public awareness.

Based on these gaps, the consortium is investment to strengthen the capacity of the three nationals first responders (RACIDA, St. Johns Ambulance of Kenya, and MID-P) to accomplish the following: a) increase their technical capacity; b) improve their in-country fundraising capacity for timely intervention; c) increase their public recognition and accountability; d) share and develop the “Knowledge Products” of first responders, i.e. share and document best practices to better learn from successes and failures. The project will coordinate their activities with other actors such as the police, the County Steering Committees, the Northern Frontier Alliance in ASAL, etc. to avoid duplication, exploit synergies and ensure the transmission of relevant information.

The direct beneficiaries of the project are staff of the three consortium members, i.e. RACIDA, St. John Ambulance and MID-P whose technical, advocacy and fundraising capacities will be strengthened, as well as selected members of the County/National ASAL Forums and the County Steering Group.

2. M&E Capacity Development Consultancy Objectives
2.1. Overall Objective
Build the capacity of the M&E and Programs Staff of the Consortium members to develop, refine, and implement M&E Frameworks and Methodologies.

2.2. Specific Objectives
i. Introduce M&E and Programs Staff to essential components of an MEAL system, including the project theory of change, logical frameworks, indicator performance tracking table, baseline and final evaluation surveys.

ii. Strengthen the understanding of M&E and Programs Staff on the purposes of M&E, the differences between Monitoring and Evaluation, and best practices on incorporating M&E into adaptive management systems.

iii. Enhance the capacity of consortium members on evaluation approaches, criteria, standards, data collection methods, reporting and developing an M&E framework.

iv. Integration of M&E into organization specific strategies

v. Support consortium members in generating comprehensive first response M&E Frameworks for their programming.

vi. Improve knowledge of M&E and Programming staff on mainstreaming best practices (gender, age, disability, etc.).

vii. Enhance approaches and systems for knowledge management, peer to peer learning and continuous learning with support from Johanniter International Assistance MEAL manager.

3. Outputs and Deliverables
The consultant shall deliver the following:

i. Inception report detailing methodology, training modules, training program, tools, and timelines for completion of consultancy.

ii. Proposed training and workshop materials for a three-day workshop.

iii. Facilitation of one three-day M&E capacity development workshop for consortium member staff.

iv. There MEAL Frameworks – one for each member of the First Responders Consortium – to be used by First Responder Consortium members to strengthen the coordination and implementation of MEAL systems.

v. Training report detailing the methodology, training modules, training program, tools and outputs from the workshop.

RACIDA shall deliver the following:

i. Project documents including project proposal and logical framework.

ii. Training facility and conference hall, including tea, lunch and refreshments for participants.

iii. Training materials, including pens, paper, and notebooks.

3.1. Scope of Assignment
The scope of the assignment will be undertaken over the course of a three-day workshop.

4. Duration of Assignment
The consultant should be available to start work in late August 2021 and should plan on completing the assignment within three billable working days.

5. Qualifications and Experience of Consultant
The independent consultant/consultancy firm must demonstrate experience and expertise as follows:

i. Master’s degree in M&E, Program management International Affairs, Economics, or other areas of relevance to this consultancy.

ii. 5 + years of experience working on Monitoring and Evaluation in the context of developing countries. Experience from Kenya is desirable.

iii. Experience with M&E planning and project management for humanitarian and first response initiatives.

iv. Demonstrated experience in providing high quality M&E services for non-profits, NGOs, and the like.

v. Contextual knowledge of and experience working in Mandera, Isiolo, Meru, and Embu as well as Kiambu and Nairobi.

vi. Fluency in English is essential.

6. Application requirement
i. Technical proposal detailing understanding of the task, proposed methodologies of the consultancy, expected activities and deliverables (must be submitted in PDF format).

ii. Financial proposal submitted in Kenyan shillings and not in any other currency. The financial proposal should indicate professional fees only and should not include any costs associated with the facilitation of a workshop. (Must be submitted in PDF format). RACIDA will provide reimbursements for reasonable costs associated with the completion of the assignment, including taxis to and from the conference facility.

iii. Detailed CVs of the professional(s) who will work on the consultancy assignment.

iv. If applying as a firm, the consultant must provide Certificate of Incorporation/Business Registration

v. If applying as a firm, the consultant must submit a valid tax compliance certificate.

vi. If applying as an individual, the consultant must submit KRA Pin Certificates of the person(s) to be engaged in the assignment.

vii. The firm/individual consultant shall not be sanctioned or blacklisted by any government or institution.

Professional references: Please provide at least 3 references from your previous clients and full contact details of the referees.

7. Evaluation Criteria:
Consultant Academic and Professional Qualification – 20%

Master’s degree in M&E, Program management, International Affairs, Economics, or other areas of relevance to this consultancy.

Consultant Prior Work Experience – 35%

i. Detailed and specific experience in undertaking similar roles highlighting;

ii. 5 + years of experience working on Monitoring and Evaluation in the context of developing countries. Experience from Kenya is desirable.

iii. Experience with M&E planning and project management for humanitarian and first response initiatives.

iv. Demonstrated experience in providing high quality M&E services for non-profits, NGOs, and the like.

v. Contextual knowledge of and experience working in Mandera, Isiolo, Meru, and Embu as well as Kiambu and Nairobi.

vi. Fluency in English is essential.

vii. Bidder must attach detailed CVs of all relevant team members.

Methodology/Approach – 35%

Understanding of the terms of reference that includes:

i. Outline of methodology and approach of implementing this assignment.

ii. Proposed assignment plan that includes clear timelines for the assignment that demonstrates the understanding of the assignment expectation.

iii. Detailed financial proposal and budget breakdown based on expected daily rates and initial work plan.

iv. The budget should quote only for professional fees and should be exclusive of all costs associated with the training workshop – these costs will be catered by RACIDA.

Technical Proposal Maximum 15 pages

Language and analytical skills – 10%

i. Strong analytical and information presentation skills

ii. Fluency in English is mandatory.

iii. Designing training plans and modules based on individual and organizational needs

iv. Excellent interpersonal and communication skills, including the ability to communicate and work with a wide range of stakeholders in a participatory, respectful, collaborative manner, and to enhance effective work relationships.

v. Commitment to team building and a consensus-led approach to work.

Only consultants scoring 75% or above will be invited to participate in the next round of procurement: presentation of technical bids. There will be no financial negotiations, as per The German Federal Ministry for Economic Cooperation and Development (BMZ) guidelines

For PDF Copy of the TOR, please visit the announcements page on RACIDA’s website (https://racida.org/announcements/)