Regional Field Finance Officers (2) At Johns Hopkins Center for Communication Programs

Job Description

Job Title: Regional Field Finance Officers (2)

Location: Gbarnga, Bong with oversight for Nimba and Lofa counties

Harper, Maryland with oversight for Grand Kru, River Gee and Grand Gedeh

Reports to: Director of Finance and Administration

Breakthrough ACTION Liberia is funded by the United States Agency for International Development (USAID) to lead social and behavior change (SBC) programming in 12 counties. Led by the Johns Hopkins Center for Communication Programs (CCP), Breakthrough ACTION partners include Save the Children, ideas42, and Think Place. The vision of the Breakthrough ACTION Liberia project is to deliver effective, high quality social and behavior change (SBC) activities in Liberia that will result in improved demand and use of health services for malaria; maternal, neonatal, and child health (MNCH); nutrition; family planning/ reproductive health (FP/RH); adolescent health; and water, sanitation, hygiene (WASH) and engage communities in behaviors to prevent zoonotic and non-zoonotic infections in line with the Global Health Security Agenda (GHSA).

Summary: The Finance Officer will together with other finance team members implement efficient finance and administrative functions at the field office and be responsible for ensuring all Breakthrough ACTION Liberia cost share is captured and adequately documented. He/she will also ensure that financial transaction documents obtained all the required approvals and signatures before payment is made, as well as filing all financial document for submission to the head office in Monrovia.

Essential Duties and Responsibilities: The Finance Officer specific duties will include:

• Provide financial support to Breakthrough ACTION Liberia Program county Field Officers ensuring compliance with financial management systems per USAID and JHCCP requirements.
• Maintain all financial and administrative documents of the project, as well as the security and accountability of funds.
• Assist with making payment of transportation reimbursement and DSA of training/workshop participants at the county level.
• Maintain inventory of office materials and equipment at the field office, organize maintenance and repair as needed.
• Assist the Finance Director in the preparation of financial tracking systems for programs and activities, based on activity plans and budgets.
• Manage the handling of field office cash advance and maintain a record of timely retirement; ensuring that all relevant supporting documents are submitted.
• Assist with preparing and facilitating necessary disbursements after obtaining necessary approvals for per diem and other workshop/training related payments
• Assist with identification and payments to vendors, ensure proper authorization for payments, distribute payments as required; oversees the processing of staff claims and advances.
• Ensures that all supporting materials are available and attached to the payment vouchers
• Perform related work as assigned and/or required.

Logistical Support:

· Assist head office finance team in organizing workshops and meetings, including selection of venues, soliciting quotations for catering services, preparing invitations, confirming attendance, organizing participant per diem payments and transportation, and ensuring other logistical support.

· Organize project staff hotel accommodation and arranging for travel advances and obtain appropriate approvals.

· Obtain necessary financial documentation, e.g. copies of tickets, invoices, etc.

Supervisory Responsibilities: This position has no direct supervisory responsibilities at this time.

Education and/or Experience: Minimum of a bachelor’s degree (or equivalent) in Accounting, Business administration or a finance related field.

Specific Skill Requirements:

· Minimum of 3 to 5 years’ experience in finance related position

· Familiar with procurement procedures; USAID procurement experience a plus.

· Knowledge of Microsoft office package, with emphasis in Word and Excel.

· A problem solving and solution-oriented attitude; be methodical and adaptable

· Ability to work under pressure under minimal supervision and deliver on set objectives within given deadlines

· Approachable and willingness to listen and assist finance and non-finance colleagues

· Good communication and excellent inter-personal skills

· A team player who is responsible, diplomatic and confident at dealing with people at all levels and from different backgrounds.

· Strong organizational skills and ability to work in a team-oriented environment.