ABA ROLI Guatemala Human Rights for All (HRA) Project – Field Financial and Administrative Manager (FFM) At American Bar Association

ABA ROLI Guatemala Human Rights for All (HRA) Project – Field Financial and Administrative Manager (FFM)

Job Description

The Field Financial and Administrative Manager (FFM) works with ABA program and finance teams in DC and the COP to ensure compliance with donor and ABA policies and procedures. The FFM oversees personnel management and ensures compliance with Guatemalan laws and should have demonstrated experience managing office funds, monitoring program spending, ensuring compliance of payment transactions and planned spending, and mentoring peers and partners to build financial and operational capacity.

Responsibilities:

• Manages office funds, including bank accounts, emergency funds, and petty cash, and monitors program spending for the duration of the grant, including monthly bank and cash reconciliations and monthly office cash forecasts.
• Ensures compliance of all payment transactions and backup files before recording them daily in Chrome River and timely payment to vendors, local staff payroll, and taxes in compliance with ABA, USG policies, and Guatemalan law.
• Leads office HR efforts, including drafting and managing contracts for staff, consultants, and vendors, local staff timesheets, and tracking leave time.
• Conducts quarterly and annual compliance reviews of subgrantees’ financial reports, mentoring as needed.
• Supervises and provides support to staff on procurement, finance, operations, and other matters.

Qualifications:

• This position is for a Guatemalan national
• Bachelor or Graduate degree in accounting, business management/administration, commerce, or finance.
• Minimum 8 years of financial management experience within an international NGO or multilateral institution working with US government-funded projects, including familiarity with ADR and 2 CFR 200.
• Minimum of 3 years of supervisory work experience, including direct supervision of professional and support staff.
• Experience with general auditing principles and standards, internal controls for effective cash management, USG procurement regulations, and budget preparation and forecasting.
• Experience with human resource management and/or office administration, management and mentoring of staff, and work in a team of administrative, financial, and programmatic staff.
• High degree of organization, professionalism, integrity, trustworthiness, and flexibility, including discretion when working with confidential documents and information, and advanced skills in QuickBooks, Chrome River, Excel, and Word.
• Fluency in Spanish; proficiency in English.

ABA ROLI Guatemala Project Human Rights for all people (HRA) – Financial and administrative officer on the field (FFM)

Job Description

The Field Financial and Administrative Manager (FFM) works with the ABA program and financial teams in DC and COP to ensure compliance with donor and ABA policies and procedures. The FFM oversees personnel management and ensures compliance with Guatemalan laws and must have demonstrated experience managing office funds, tracking program expenses, ensuring compliance with payment transactions and planned expenses, and Mentoring peers and partners to develop financial and operational capacity.

Responsibilities:

• Manages office funds, including bank accounts, emergency funds, and petty cash, and monitors program expenses for the duration of the grant, including monthly bank and cash reconciliations and monthly cash forecasts. of the Office.
• Ensures compliance with all payment transactions and supporting files prior to daily recording in Chrome River and timely payment to vendors, local staff payroll, and taxes in compliance with ABA, USG policies, and Guatemalan law .
• Leads office HR tasks, including drafting and managing contracts for staff, consultants and vendors, local staff timesheets, and tracking vacation time.
• Conducts quarterly and annual compliance reviews of subgrantees’ financial reporting, with necessary mentoring.
• Supervises and supports staff on procurement, finance, operations and other matters.

Qualifications:

• This position is for a Guatemalan national
• Bachelor’s or postgraduate degree in accounting, business management/administration, commerce or finance.
• A minimum of 8 years of financial management experience in an international NGO or multilateral institution working with US government-funded projects, including familiarity with ADR and 2 CFR 200.
• A minimum of 3 years of work experience as a supervisor, including direct supervision of professional and support staff.
• Experience in general auditing principles and standards, internal controls for effective treasury management, EMS contracting regulations, and budget preparation and forecasting.
• Experience in human resources management and/or office administration, staff management and mentoring, and working on a team of administrative, financial and programmatic staff.
• High degree of organization, professionalism, integrity, reliability and flexibility, including discretion when working with confidential documents and information, and advanced knowledge of QuickBooks, Chrome River, Excel and Word.
• Fluency in Spanish and English.