Accountability Officer At Danish Refugee Council

Overall purpose of the role:
The Accountability Officer will be responsible for ensuring the quality and accountability of DRC’s program in Kenya through the effective processing and management of the Feedback and Complaint Response Mechanism (FCRM) and strengthening accountability practices as defined by the Country Office Accountability Plan for Kenya program through working with DRC and Partners’ teams.

Responsibilities:
R1. Accountability and Learning 70%

• To manage the day-to-day functions of the Feedback and Complaint Response Mechanism (FCRM) by working closely with MEAL Assistants and MEAL Officers.
• To ensure all complaints received to the FCRM are timely provided with a response in collaboration with Program Teams and the Code of Conduct Committee.
• To ensure FCRM Channels e.g. hotlines, WhatsApp, email, and FCRM Boxes are working properly and accessible to the People of Concern (PoC) as per DRC mandate.
• To regularly update the FCRM focal points referral system and ensure complaints are handled through appropriate channels confidentially and safely.
• To facilitate the development, implementation and review of the CHS Improvement Plan for DRC Kenya with the relevant program and support units.
• To produce monthly analytical reports on FCRM and share them with relevant program units and partners for organizational learning and continual improvement.
• To lead the FCRM-Program regular and periodic meetings and ensure the actions are documented, and followed up and resulted in a mutual improvement to strengthen accountability to the affected population within DRC and partner organizations.
• To develop content for FCRM awareness-raising among PoC and design attractive IEC materials e.g. posters, brochures and business cards in collaboration with Communication Officer and make sure they are disseminated by all means to the public.

R2. Capacity building 20%

• To coordinate and liaise with DRC Kenya teams and partners to improve accountability practices generally and FCRM accessibility for program participants, including establishing a broad understanding of the full function of the FCRM amongst the communities we work with, DRC staff, partners and suppliers. This includes conducting formal training, refreshers and field visits.
• To conduct regular visits to the DRC and partners’ operation areas and ensure relevant program staff are refreshed on accountability principles by organizing training and feedback sessions.
• To support partner organizations in building their accountability mechanisms and establish proper channels for FCRM.

R3. Monitoring & Evaluation 10%

• To ensure the awareness, accessibility and responsiveness of DRC Kenya FCRM is regularly monitored and improved through all monitoring and evaluation activities happening within the organization.
• To closely work with MEAL Officers on collecting feedback from PoC on DRC FCRM and accordingly develop and implement corrective action plans.

Experience and technical competencies:

• University degree in social science or relevant fields or equivalent professional qualification.
• 4-5 years of experience with the humanitarian sector in accountability, MEAL or relevant fields.
• Working skills of MS Office Package
• Data analytical skills (analysis and visualization)
• Fluent English language skills (Speaking and Writing)

Education:

• A Bachelor’s Degree in Statistics/Information management Sciences, MEAL or related field
• Fluency in written and spoken English is essential.

DRC’s Core competencies:
All DRC roles require the post-holder to master the below DRC’s core competencies:

• Striving for excellence: you focus on reaching results while ensuring an efficient process.
• Collaborating: you involve relevant parties and encourage feedback.
• Taking the lead: you take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: you Uphold and promote the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Conditions:
Contract duration: 8-months contract with possibility of extension, subject to funding and performance. Salary and conditions will be in accordance with the Danish Refugee Council terms of employment for National staff.
Employment Category: Band H
Reporting to: Programme Development & Quality Manager
Availability: May 2024
Location: Nairobi (with frequent travels to all DRC and partners’ operations areas)
Key stakeholders:
Internal: Programme teams and MEAL unit members
External: INGOs/NGOs, National and Local government authorities

General
Commitments:
DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html)

Gender Equality:
DRC is committed to achieving gender parity in staffing at all levels. In light of this, female candidates and those from minority groups are strongly encouraged to apply.