Accountant And Cashier – Jordanian Only At Handicap International – Humanity & Inclusion

How to apply

All Applicants must send their CV to

Position: ACCOUNTANT AND CASHIER / Part Time

Duty station: Amman

Closing date: 24/03/2024

PRESENTATION OF HANDICAP INTERNATIONAL

Humanity & Inclusion is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.

Humanity & Inclusion is a not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission.

For more details on the association: http://www.hi.org/

MISSION CONTEXT

The Syrian crisis is the greatest humanitarian crisis of the last 20 years. According to the latest UN figures, about 13.5 million people are currently affected by the crisis in Syria, including about 6.5 million IDPs, while over 4 million Syrians have sought refuge in neighboring countries or in Europe. The current humanitarian response only provides a patchy and partial coverage of the growing humanitarian needs. Five years after the beginning of the crisis, the number of injured persons in Syria keeps rising, with a severe lack of rehabilitative care and psychosocial support. In hard-to-reach areas and/or areas of new displacement, local populations and IDPs are in need of emergency assistance in terms of food, household essential items, and other basic needs. The inclusion of the most vulnerable, including persons with disabilities, in the humanitarian response remains a major concern.

HI is managing a remote humanitarian program from three hubs in Jordan, Lebanon and Turkey, along four main pillars:

1. Support to health partners (hospitals, care houses, rehabilitation centers, local NGOs) for the provision of comprehensive rehabilitation services (physical rehabilitation, psychosocial support and/or prosthetics and orthotics) through training, technical supervisions and donations of rehabilitation material and/or equipment;
2. Provision of basic needs kits – Food baskets, Household Essential Items and Hygiene kits – in one-shot distributions to people who experience a sudden degradation of their living conditions due to renewed conflict, displacement and/or exclusion from humanitarian assistance;
3. Education to the risks and effects caused by conventional weapons (including mines, Explosive Remnants of War and Small Arms Light Weapons) and urgent marking of hazardous areas;
4. Training and technical support to other humanitarian actors on the inclusion of persons with disabilities and other vulnerable persons in the humanitarian response.

The current intervention is based on a mix of remote management of national teams and remote partnerships with local structures and organizations. HI has implemented some direct management programs in the past and is looking for ways to launch more in the coming months.

OBJECTIVES OF THE POSITION

The Cashier is responsible for the regular bookkeeping of one or more cash boxes, keeping the advances ledger, checking supporting documents, preparing payments and compliance with the organisation’s standards and the country’s regulatory framework

Hierarchical & Functional links:

• Line manager: Accountant Controller
• Line manager+1: WOS Finance Manager

MAIN RESPONSABILITIES

Implementation of Financial Procedures

• Ensure the existent procedures are respected by checking the documentation (bills, Purchase orders etc)
• Implementation of new procedures which could ensure a better control on financial matters and to improve the effectiveness of the financial /accounts department.

Cash-flow management

• Preparing the forecast of Coordination Cash-Flow in accordance with the HR and logistic and program team needs.
• Manage petty cash, giving out cash after making sure that all validation checks are complete.
• Prepare bank transfers (e-banking) after making sure that all validation checks are complete.
• Draft cheques after making sure that all validation checks are completed and all procurement procedures are respected and keep copies of prescribed procurement documents with the vouchers.
• Pay Per diems and all travel / visa reimbursement upon provision of validated invoices/ receipts.
• Record and enter in Navision any kind of expenses related to HI Syria Amman offices
• Perform daily cash count singly and weekly with the Accounting Manager and to archive cash inventory every day.
• Anticipate the needs and requests of new cheque books.
• Record the expenses in Cash and Bank excel books, and in Navision on daily/regular basis
• Remain vigilant to circumstances which indicate risk of theft.

Expenditures Posting

• Post all the expenditures of Amman Offices in the relevant Navision journals.
• Allocate expenditures under the correct analytical and GAP codes, cross-checking with BFU and Financial plan.
• Ensure all descriptions are compliant with HI Guidelines and procedures.
• Reconcile books on daily basis.
• Timely inform the line management if there is any discrepancies between books, accounting system and/or supporting documents

Monthly Closure of Accountancy

• Reconcile accounts of coordination office at the end of each month.
• Track the advances and Follow up for the advances still opened and send reminder to the staff concerned to close it.
• Register and follow up on monthly basis health insurance payments. Supported by the Accounting Manager for coordination with Merep office and HR department.
• Realize monthly financial controls on Coordination journals (Transfers’ pre-matching, 3rd party accounts pre-matching, validated cashbooks for all the accounts, monthly cash count and bank reconciliation)
• Update the status of all outstanding cash advances and security deposits from coordination Journals.
• Chase the open advances that remain outstanding for more than one month.
• Respect the deadlines of Finance Department Calendar and ensure the completion of all tasks included in the monthly closure Check list from Navision for Coordination journals.

Accounting Vouchers Management

• Scan and archive copies of the vouchers in the site on monthly basis
• Dispatch original vouchers to HQ by ensuring that all procedures are met on quarterly basis.
• To make sure that vouchers are in sustainable packing and will remain secure.

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

REQUIREMENTS

EDUCATION AND EXPERIENCE:

• University Degree in Accounting/ Finance management/ Business Administration Experience.

• Maximum 1 to 2 years of experience as accountant or cashier or Finance Assistant.

• Experience in NGOs and HI.

Competencies

• English is mandatory

• Knowledge of Microsoft Navision is a strong asset

JOB CONDITIONS

– Remuneration: 600JOD

– Starting date: 05/05/2024

– Duration/ Type of contract: Six months renewable – based on a timeline project.

– Working hours: 08:00 to 14:00

HI is an equal opportunity employer and strongly encourages women and persons with disability to apply.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. HI also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By applying the job, applicant confirms his/her understanding of these recruitment procedures.