Accountant At UCSF Global Programs for Research & Training

Global Programs for Research & Training (Global Programs) is an international non-governmental organization in Kenya. Registered in 2014, Global Programs is a wholly owned and controlled affiliate of the University of California, San Francisco (UCSF).

Global Programs facilitates the expanded presence and operations for researchers from UCSF and its affiliates, working in collaboration with key partners including the Ministry of Health, Kenya Medical Research Institute (KEMRI), donors and other local and international partners to implement health programs across Kenya.

Global Programs seeks to recruit an Accountant.

Reporting to the Finance Manager, the Accountant will be responsible for the effective and efficient processing of financial data. The accountant will apply accounting principles and procedures and provide accurate and timely financial information.

Key Responsibilities

• Payment Processing
  • Prepare vouchers, invoices, and other payments documents and ensure that all transactions are fully supported with appropriate back-up documentation. Liaise with other departments as necessary.
  • Accurately allocate costs by project.
  • Track all withholdings and deductions including withholding VAT, income tax etc.
  • Process withholding tax weekly while maintaining an up-to-date tracker. Prepare tax payment vouchers and reconcile the account on payment.
  • Process payments based on approved vouchers and upload to bank and Mpesa.
  • Review travel advance requests and travel expense reconciliations to ensure that they align with travel policy and grant terms.
  • Accurately post payments into the ledger/ accounting software.
• Procurement Support
  • Reconcile supplier accounts against supplier statements to ascertain that all our payments are captured in their records.
  • Regularly update the procurement tracker for LPO/LSOs that are outstanding based on grant end dates.
• Statutory Compliance
  • Prepare and submit statutory payments on time.
  • Track casual PAYE until final payment.
• End month Processing
  • Reconcile advances including rent, insurance, supplies, petty cash, travel advances, security etc and maintain an up-to-date advance report.
  • Reconcile monthly payroll against payments and deductions.
  • Reconcile accrual account monthly.
  • Prepare bank and mpesa reconciliations.
  • Monitor and reconcile accounts payable and receivables.
• Cash Management
  • Verify petty cash to ensure that expenditure is within policy and accurate.

Minimum Requirements

• Certified Public Accountant (CPA) or Association of Chartered Certified Accountants (ACCA) finalist
• Bachelor’s degree will be an added advantage
• 3-5 years experience in accounting
• Experience with CDC/NIH funding will be an added advantage
• General understanding of US government rules and regulations related to financial management of grants and cooperative agreements.
• Proficiency in Microsoft Office applications and accounting systems/software

Skills and Attributes

• Personal integrity and transparency
• Good interpersonal and communication skills
• Strong analytical, documentation and presentation skills
• Excellent verbal and written communication skills, including report writing
• Ability to prioritise responsibilities under pressure and be self-motivated
• Ability to travel to project areas
• Excellent interpersonal skills and demonstrated ability to work effectively in a team
• Fluency in both written and spoken English