Accountant, USAID/Thailand PAGI At DAI Global

Project Background

The USAID/Regional Development Mission for Asia (RDMA) Partnerships for Green Investment (PAGI) Activity will accelerate the transition in the land use sector across Southeast Asia to greater emissions reductions, climate resilience, biodiversity protection, inclusiveness, and benefit sharing. The Activity will advance systemic change in agricultural, forestry, and other land use (AFOLU) systems in the region to reduce carbon emissions at meaningful scale through inclusive and sustainable approaches, enabling the regional transition to net zero climate-resilient economies. The three objectives of PAGI are to: 1) increase sustainable and scalable investments in low emission land use, biodiversity conservation and climate resilience in AFOLU supply chains; 2) adopt and/or implement credible environmental, social, and governance (ESG) standards for low emission, biodiversity conservation, and resilient investments; and 3) enhance inclusive and equitable benefit sharing to local communities and smallholders. Partner countries include Cambodia, Indonesia, Lao PDR, Myanmar, the Philippines, Thailand, and Vietnam.

Position Purpose

The Accountant is a key member of the finance team. S/he will play a pivotal role in assuring adherence to financial policies, project policies and procedures, regulations, controls, and reporting systems. The Accountant will provide accounting support to the project office and ensure compliance of all relevant accounting and financial reporting functions. Responsible for recording costs and day to day general accounting, accounts receivable/payable, payroll, assuring all backup documentation is audit ready, and supporting the Director of Finance and Operations with all financial functions.

Key Duties & Responsibilities

Policies & Procedures:

• Ensures that accounting practices are carried out in accordance with GAAP standards; project internal controls are implemented in accordance with DAI policies, USAID rules/regulations, and the terms of the contract.

Financial Administration:

• Uses DAI’s Field Accounting system (FAS), cloud software for backup documentation, and DAI’s operations system (TAMIS).
• Communicates with the Director of Financer and Project Management on troubleshooting technical issues.
• Conducts daily reviews of backup documentation to ensure completeness, accuracy, and full compliance with DAI policies and procedures.
• Maintains file management systems for soft and hard copy documentation.
• Performs regular spot audits on project files.
• Scans and uploads voucher files to DAI’s repository for the electronic archival of financial documentation.
• Assists in preparing information for any financial reporting requirements, or internal reports as necessary.

General Accounting/Financial Support:

• Prepares weekly cash-flow forecasts for approval and prepares fund replenishment wire requests.
• Prepares invoices, advances and reimbursements, checks, and wire transfer payments for approval and processing, ensuring accuracy and timely execution.
• Prepares project expense vouchers ensuring accuracy of expense coding.
• Prepares payroll, ensuring leave balances and taxes are accurately recorded.
• Prepares tax and other remittances.
• Ensures the timely deposit of cash receipts.
• Ensure the project vendors are paid on time.
• Acts as a bank agent securing petty cash replenishments and other cash needs as instructed.
• Records approved costs in DAI’s Field Accounting System (FAS).
• Prepares monthly bank reconciliations.
• Prepares backup documentation for all project-related transactions and ensures completeness and appropriate review and approvals are documented.
• Ensures petty cash is maintained according to maximum petty cash policy, and that all petty cash procedures are followed.
• Supports periodic cash counts.
• Audits travel requests and expense reports for accuracy and compliance and follows procedures to ensure accurate and timely payment and reconciliation of travel advances, reimbursements for staff and partner travel.

Other duties:

• Provides leave of absence cover for staff as required.
• Escalates any issues to his/her supervisor immediately.
• Prepared to travel out of Bangkok, in case required by the project
• Performs any other duties as assigned.

Qualifications

• B.A. Degree in Accounting, Finance, Business Administration or equivalent.
• 4+ years of relevant experience in an accountancy position.
• Minimum 2 years’ experience supporting USAID-funded projects in an accountancy/finance role.
• Demonstrated understanding of applicable finance-related USG contracting regulations.
• Accuracy in working with large amounts of data.
• Ability to respond effectively to time sensitive inquiries.
• Experience with enterprise accounting software, and Microsoft office suite.
• An energetic and forward-thinking individual with high ethical standards and appropriate professional image.
• A well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus.
• Fluency in English and Thai is required.