Accounting and Finance Manager At Acción contra el Hambre España

Action against Hunger is an international non-governmental, private, apolitical, non-religious and non-profit organization created in 1979. Its goal is to combat hunger and dangerous situations that threaten men, women, and children. Currently 500 expats and more than 5,000 employees are working for Action against Hunger in more than forty-six countries working in projects concerning four areas of focus: nutrition, health, food security and water and sanitation.

In Lebanon, the Syrian crisis continues to generate political, social, and economic pressure due to the war in Lebanon and keeps more than 1.5 million refugees in a situation of increasing vulnerability. In this environment of political, economic and social uncertainty, our teams have maintained their high levels of humanitarian response and aid to Lebanon. Likewise, our interventions have been maintained in the Bekaa and northern areas, as well as in the south of the country, with a special focus on working in partnership or in consortium with other organizations and on institutional strengthening of the relationship with both donors. institutional, such as with local authorities and entities.

The Accounting and Finance Manager will be responsible:

• Responsible of mission’s accountancy management, ensuring that ACF Administrative and Financial Procedures and Lebanese laws on this regard are put into operation efficiently in Beirut base and to support the bases in doing so. Responsible of Beirut financial management.
• Respond to additional tasks or changes as identified by his/her line manager and Finance Coordinator.

Objective 1:Mission Accounting Management and Archiving (50%)

Mission Accountancy:

• Ensure the accuracy of the mission accountancy doing the proper controls: registrations, allocations, balances, etc.
• Ensure the most appropriate recording of all transactions in the accountancy, analyze and suggesting improvements for the mission accountancy (accounting codes, accounts, classes, etc.).
• Ensure the correct invoicing of all contracts, flagging any discrepancy or unusual figures to the Finance Coordinator.
• Ensure the correct calculation of internal exchange rate (TMP).
• Follow up on the class 4 and class 5 matching and report the unmatched entries to base managers.
• Launch the VCN and contract regularization.
• Liaise with focal point at HQ on all the accountancy matters, analyze, correct the accountancy according to HQ feedback.
• Follow up and report the open accounts after the matching for the monthly and quarterly closure (suppliers and advances).
• Fixed asset registration, capitalization, and depreciation.
• Partners’ registration, report follow up, and supporting documents checking.
• Supervise and report the monthly and Quarterly mission accountancy closure.
• Ensure the closing before the 10th of each month in Agresso.
• Upload the closed accountancy and all closing documents to No Hunger Forum monthly with reporting to HQ.
• Alert the Administration Coordination if discrepancies are observed between documents (CCP, PR…) in terms of financial information.

Archive

• Supervise the correct implementation of the archiving in the department.
• Supervise the mission consolidation of different files for MoF: VAT and NRT.
• Being the focal point from Finance department in the preventive controls requested by HQ in a monthly basis.

Trainings and department support:

• Guide and support the bases and the rest of Finance team on the accountancy management, providing feedback/ad-hoc trainings when necessary.
• Anticipate creating and updating new tools, SOPs and trainings.
• Visit the bases monthly giving support and follow up.

Objective 2: Application of Lebanese tax rules and regulations (20%)

Lebanese rules and regulations:

• Act as a focal point and liaise with the Tax Consultant for tax related issues (VAT, NRT VAT exemption).
• Follow tax regulations and update the Administration Coordinator in case of any changes in the legislation.
• Ensure the accuracy of all internal tax guidelines at the mission level.

ACF application and tax procedures:

• Ensure that all Lebanese rules and regulations regarding taxation (VAT, NRT, etc.) are considered and properly implemented at the mission level.
• Monitor the application of the Tax procedures at the mission level and report to the Finance Coordinator any discrepancies or non-respect of the regulation.
• Ensure that invoices are matching the requirements for VAT reimbursement.
• Support the Finance Coordinator in the follow-up of VAT reimbursements.
• Keep all archives related to taxes organized and always secured as per the Archiving Policy. Report to the Finance Coordinator any missing documents.

Objective 3: Finance & Compliance of Beirut office (10%)

• Validate PRs and SPOs generated in Beirut, ensuring budget availability in the contract and financial line.
• Update GESPRA: economic Data.
• Ensure that Action Against Hunger Procurement and Commitment of Expenditure Procedures have been respected.
• Ensure that all invoices meet internal standards of invoicing (date, Supplier, name, address, contact details, quantity, specification, per unit and total price of items, signature, and stamp of supplier, should be legible if handwritten, translation into English).
• Ensure, with the Logistics Department and other authorized purchasers, that the Supplier Purchase Orders are properly filled in with correct budget codes and Purchase Dossier File number, and that they are properly recorded and followed up until payment. Inform the Logistics Department/HR department of data required on the invoices.
• Ensure that all tax rules and regulations (VAT, NRT, Daily Workers, etc.) are respected (invoices, registration in the accountancy, etc.).
• Inform the Finance Coordinator if any discrepancies, non-respect of the procedures, ineligibility, or suspicious expenditures.

Objective 4 : Cash Management, Budget Follow Up and Reports (10%)

• Support Finance Officer to update BFUs and CCP (Cost Coverage Plan) tools.
• Support Finance Officer in the Cash Management of the mission and relationships with banks
• Support Finance Coordinator in budgeting and financial reports.

Objective 5: Security (5%)

• Respect the security rules specified in the mission and capital base security plan, see to it that the team under his/her responsibility complies with the security plan and perform the security management tasks that can be assigned in its protocols.
• Communicate to the security managers of the working location any security related information or noncompliance with the security plan.
• Keep the confidentiality and security of all ACF records and information gathered in the course of employment with ACF.

Objective 6: Support humanitarian activities of Action Against Hunger (5%)

• Support the emergency interventions of the organization as per the employee’s abilities.
• Support any activity that helps reaching our humanitarian goals, as per the employee’s abilities.
• Promote gender equality within the humanitarian and/or development work

Requirements:

• Accounting / Finance diploma or related and professional experience
• Accounting, Taxation and Cash management
• At least 2 years’ experience in accounting or Finance, preferably in an NGO Setting.
• Fluency in English and Arabic, French an asset
• Windows domain, Microsoft Office, Compulsory expertise in Excel, accounting programs Agresso is a plus
• National Position

Action Against Hunger – Lebanon seeks to promote gender equality and is committed to empowering women to participate effectively in their communities, we strongly encourage women to apply.

We Strongly encourage people with disabilities to apply.

ACF has a zero-tolerance policy on sexual exploitation, sexual harassment, and abuse (SEA).