Accounting and Financial Officer At Handicap International – Humanity & Inclusion

SOBRE HUMANITY AND INCLUSION

Outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live with dignity.

Humanity & Inclusion (HI) is an independent and impartial aid and development organization with no religious or political affiliations that operates in situations of poverty and exclusion, conflict and disaster.

We work alongside people with disabilities and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.

Since its creation in 1982, the HI Federation made up of eight national associations (Belgium, Canada, France, Germany, Luxembourg, United Kingdom, Switzerland and the United States) has implemented programs in more than 60 countries.

HI is co-holder of the 1997 Nobel Peace Prize for her decisive action in the fight against antipersonnel mines and for being co-founder of the Campaign to Ban Antipersonnel Mines (ICBL).

On the continent, HI is present in Bolivia, Colombia, Cuba, Ecuador, Haiti, Peru and Venezuela implementing projects at the national and regional level. As part of our strategy we are analyzing carrying out operations also in Central America (Costa Rica, El Salvador, Guatemala, Honduras, Panama). The projects implemented by HI or through its partners in Latin America are organized into three axes: (i) health (mental health and psychosocial support, rehabilitation, sexual and reproductive health and rights, protection against gender violence), (ii ) protection (protection against violence, inclusive risk management, humanitarian demining and comprehensive mine action, mine risk education, victim assistance, conflict transformation); (iii) inclusive education and sustainable livelihoods (inclusive education, economic and financial inclusion).

For more information about the association, see the following websites: international site: www.hi.org | regional site for Latin America and the Caribbean: www.hi-lac.org

PROJECT PRESENTATION

This call is made within the framework of the new project Promoting Access to education and Social Inclusion of children and adolescents with and without disabilities in Ecuador – PAIS that is implemented in Quito in a consortium between HI and two Ecuadorian partners from the education sector. , for 3 years.

The general objective is to contribute to the promotion and access to childhood education, social inclusion of children and adolescents with disabilities in Quito, Ecuador.

Girls, boys and adolescents (NNA) with disabilities are one of the most marginalized and excluded groups in society. People with disabilities, mainly children and adolescents, compared to their peers without disabilities, are more likely to experience the consequences of social, economic, and cultural inequity. HI and its partners implement a three-year project with children, their families, caregivers, authorities and relevant services, aimed at better recognition of diversities, promoting access to education and social inclusion of disabilities. . The project contributes to the objective of preventing, mitigating and eradicating inequality through the promotion of the rights of children and adolescents.

The intervention logic is based on a two-way approach, improving on the one hand the access of children and adolescents to educational services and their active participation, and on the other hand, addressing the specific requirements of children and adolescents with disabilities or with specific educational needs. educational environment. To this approach, a component of strengthening the members of the consortium and Ecuadorian civil society is added to give more sustainability to the project.

Inclusive education is a process of increasing participation and reducing exclusion in order to meet the diverse needs of all students. Inclusive education is a broad concept that refers to the right of all boys and girls to access and benefit from education. The project pays special attention to children with disabilities and specific learning needs.

PURPOSE OF THE POSITION

The Accounting and Financial Officer – based in Quito, is responsible for the regular maintenance of accounts, closing of accounts, monitoring of accounts payable and receivable, identification of fixed assets, archiving of supporting documents and compliance with the organization’s standards and the country’s regulatory framework. He is responsible for the periodic accounting of one or more cash drawers, maintaining the advance book, verifying supporting documents, preparing payments and complying with the standards of the organization and the country’s regulatory framework.

Additionally, it produces quality financial information and contributes to the application and dissemination of the budget framework, local and donor rules and HI tools, procedures and standards in the financial field.

MAIN INTERLOCUTORS:

• Country Representative
• Regional Accounting Manager
• PAIS Project Managers
• AVSF accounting and finance team
• PAIS project partners
• Regional Finance Manager
• Project officers
• Regional Logistics and Supply Officers

POSITION RESPONSIBILITIES

Mission 1: Risk Management

• Supervises and informs his/her line manager and functional manager about cash-related accounting risks of which he/she is aware and contributes to their mitigation.

• Helps identify accounting and legal risks to HI within your area of ​​responsibility.

• Participates in strengthening members’ skills in the financial and cash management area.

Mission 2: Standards and Expertise

• Deploys all HI financial policies, processes and tools within its area of ​​responsibility.

responsibility.

• Ensures HI’s legal obligations are met and produces required financial documents.

• Report any changes in regulations, case law or practices of other parties

interested in the financial field of which you are aware.

• Complies with the General Data Protection Regulation (GDPR).

• Implements and complies with the procedure for filing financial documents and publishes and updates

financial documents in dedicated workspaces.

• Contributes to internal control within area of ​​responsibility and applies identified corrective actions.

Mission3: Operational Execution

Responsibility 1: Regular maintenance of Accounting

• Performs daily entries in the Accounting Information System (IS) (and in the country IF necessary), ensuring that entry descriptions are accurate and consistent with accounting assignments and that all required fields are completed, in accordance with the HI chart of accounts (and the country’s chart of accounts, if necessary).

• Receive supporting documents and translate essential elements into one of HI’s working languages ​​(French or English).

• Formalizes requests to create or close account journals in the accounting SI.

• Prepare all documents for monthly and annual account closing.

• Creates Immo sheets (fixed assets) in the accounting SI and sends the identification number of the fixed assets to Logistics for registration in the Equipment Monitoring Chart.

• Request exemption from Value Added Tax (VAT) and prepare the declarations (if applicable).

• Prepare any supporting documents requested by internal or external auditors.

• A member of the accounting/finance team may need to be temporarily replaced.

Responsibility 2: Filing accounting documents

• Produces proof of accounting documents.

• Ensures legibility and regular scanning of supporting documents.

• Archive scanned documents monthly on a server and paper documents in a place that guarantees their physical integrity.

• Sending supporting documents in digital and physical form to the central office (Caracas) on a regular basis, within 15 days following the end of the month.

Responsibility 3: Make Payments and Pay Advances

• Produces proof of accounting documents.

• Enters and disburses money from the cash registers for which he is responsible and records the movements in a cash book.

• Pays advances, records them in an advance book and clears them.

• Periodically checks the cash balances against the cash book and imprest book.

• Monitors the availability of cash in the tills and alerts the Treasurer if there is a risk of not covering expenses during a certain period. Prepare an expense projection verified and approved by the Project Manager(s).

• Prepares checks and wire transfer orders, presents them to bank signatories and retains a copy.

• Monitors the number of checkbooks available and orders new ones as needed.

• Adheres to security and custody procedures and alerts supervisor in the event of an incident.

Responsibility 4: Ensures the Quality and Availability of Supporting Documents.

• Verifies the admissibility of supporting documents against HI and country regulations, records them in the Accounting Information System (IS) and files them.

• Supervises advances and their supports.

• Prepares supporting documents requested by internal or external auditors.

Responsibility 5: Accounting and Financial Management of Partners

• Review the documentation sent by partners such as justification of expenses and make corrections.

• Provide feedback to the Administrative and Financial Manager about the nonconformities found and aspects for improvement by the partner.

• Produces an analysis of the partners’ capabilities in the financial field (e.g. budget tracking tools) and, based on this analysis, prepares a capacity development plan for these partners.

• Produces an analysis of the partners’ capabilities in the financial field (e.g. budget tracking tools) and, based on this analysis, prepares a capacity development plan for these partners.

• Support the Project Manager in the periodic monitoring of the partner(s) budget and in the actions to be taken in case of deviation.

• Enters any cost accounting changes and budget modifications related to partnerships into the Financial Information System (FIS).

• Helps members organize to meet financial calendar deadlines.

Responsibility 6: Contributes to financial and budget management.

• Participates in the construction and adjustment of budgets with those responsible for the budget.

• Provides budget managers with regular budget monitoring reports and helps them use tools.

• Prepares and updates resource allocation tables (human, logistical, etc.) and communicates them to the interested departments.

• Integrates budget adjustments into budget tracking tools and enters cost accounting modifications into the Financial Information System (FIS).

• Contributes to optimizing the use of HI’s own funds.

• Meets HI financial calendar deadlines.

• Consolidate cash flow needs within your area of ​​responsibility.

• Prepares responses to questions from internal and statutory auditors.

Responsibility 7: Contributes to financial and budget management.

• Contribute to the financial management of institutional funding in accordance with “donor” guidelines and contractual obligations.

• Assists with writing funding proposals for institutional donors; compiles proposals from multiple programs when the program is the leader.

• Optimizes financing schedules (coverage of office and support expenses) when drafting or reviewing institutional financing proposals.

• Ensures that donor obligations are realistic and compatible with HI procedures (dates and methods of payment and financial reporting, expense justification methods, exchange rates, audits, etc.)

• Informs budget holders about the financial rules of institutional donors and verifies their application.

• Verifies tracking of funding expenditures and provides budget holders with donor budget tracking reports. It monitors consumption rates, issues alerts in case of risk of non-compliance with flexibility standards and anticipates deviations by preparing contractual modifications with its interlocutors.

• Produces financial reports for institutional donors in accordance with donor guidelines.

• Prepares payment requests for donors and informs your line manager in case of a (possible) delay in payments.

• Enters information related to donor contracts into the FIS: donor budgets, cost accounting and budget modifications, schedules, reports, etc.

• Prepares responses to questions from internal auditors and donors.

• Archive budgets and financial reports shared with institutional donors (with an internal and external version) in dedicated storage spaces.

Note that this position profile must remain alterable, responding to additional tasks or changes as identified by the line manager.

PROFILE AND SKILLS

Education and Knowledge

• Degree in public accounting.
• A minimum of 2 years of experience in financial monitoring of international cooperation projects
• Experience using computers and office software packages (MS Word, Excel, etc.). Advanced Excel (handling of dynamic tables).
• Experience in using accounting software .
• Experience working with INTERNATIONAL NGOs a plus.
• Sensitivity towards humanitarian work
• Commitment and ethical behavior
• Cooperation and communication
• High numerical analysis capacity
• Synthesis capacity
• High capacity for planning, coordination and negotiation (internal and external)

Transversal skills

• Sensitivity towards humanitarian work
• Cooperation and communication
• Adaptation to change and Resilience
• Agility and innovation

Interpersonal skills

• Ethical values ​​and constructive criticism
• Spirit of cooperation/collaboration (seek feedback/listen)
• Sense of responsibility (internal / external)
• Diplomacy
• Boldness (shows initiative/business temperament)
• Resilience in the face of stress and uncertainty
• Self-criticism (listen and seek to improve)
• Pragmatism, ability to adapt easily
• Autonomy and sense of responsibility (focused on results and ability to prioritize).
• Cultural, diversity, gender, religion, race, nationality and age sensitivity Commitment to the mission, vision and values ​​of HI

POSITION CONDITIONS

Remuneration / type of contract : In a dependency relationship in the business type with remuneration in accordance with budgetary availability, with a salary of USD. $1,200 plus legal benefits.

Benefits : Private health insurance, 30 calendar days of annual leave, access to training funds, ability to telework two days a week, when field activities are not scheduled.

The contracting will be carried out by the NGO AVSF Ecuador.