ACCOUNTING AND TREASURY OFFICER – MONAGAS BASE At Handicap International – Humanity & Inclusion

GENERAL OBJECTIVE

The Accounting and Treasury Officer based on Maturín, is responsible for the regular maintenance of accounting accounts, the closing of accounts, the monitoring of accounts payable and receivable, the identification of fixed assets, the filing of supporting documents and compliance with the standards of the organization and the regulatory framework of the country.

You are responsible for the regular accounting of one or more cash boxes, keeping the advance book, verifying backup documents, prepare payments and comply with the standards of the organization and the regulatory framework of the country.

Among the specific activities to be implemented, mention is made (non-exhaustive list):

• Manages the financial resources provided by WFP
• Ensures compliance with WFP guidelines on economic resource management and financial reporting

The selected service provider must safeguard and keep confidential all the information to which it has access in the development of its contract, guaranteeing the data protection established by HI and WFP as a project financier. Likewise, it is committed to the obligatory fulfillment of the institutional policies of Safeguarding and Protection. The organization applies a zero tolerance policy against the exploitation, sexual abuse and mistreatment, in all its forms, of women, children and all other vulnerable people.

SPECIFIC OBJECTIVE AND TASKS

Mission 1: Strategy and direction..

• It supervises and informs its hierarchical superior and its functional manager about the accounting and cash-related risks of which it is aware and contributes to its mitigation.
• Helps identify accounting and legal risks to HI within your area of responsibility.
• Participates in strengthening the skills of partners in the financial and cash management area.

Mission 2: Standards and specialized knowledge

• Displays all HI policies, processes, and financial tools within your area of responsibility.
• Ensures that HI’s legal obligations are met and produces the required financial documents.
• It reports any changes in the rules, jurisprudence or practices of other interested parties in the financial field of which it is aware.
• Complies with the General Data Protection Regulations ( RGPD ).
• Implement and comply with the procedure for filing financial documents and publish and update financial documents in dedicated workspaces.
• Contributes to internal control within your area of responsibility and applies the identified corrective actions.

Mission3: Operational Execution

Responsibility 1: Regular maintenance of accounting

• Make daily entries in the Accounting Information System ( YI ) ( and in the country IF necessary ), ensuring that the seat descriptions are accurate and consistent with accounting allocations and that all required fields are completed, according to the HI account plan ( and the country’s accounting plan, if necessary ).
• It receives supporting documents and translates the essential elements into one of the HI ( French or English ) working languages.
• Formalizes requests to create or close account diaries in the accounting IS.
• Prepare all documents for monthly and annual account closing.
• Create Immo sheets ( fixed assets ) in the accounting YES and send the identification number of the fixed assets to Logistics for registration in the Equipment Monitoring Table.
• Request the exemption from Value Added Tax ( VAT ) and prepare the statements ( if applicable ).
• Prepare any backup document requested by internal or external auditors.
• It may be necessary to temporarily replace a member of the accounting / finance team.

Responsibility 2: Archive accounting documents

• Produces proof of accounting documents.
• Ensures the readability and regular scanning of backup documents.
• Monthly archive the scanned documents on a server and the paper documents in a place that guarantees their physical integrity.
• Send backup documents (on paper or in digital format) to their final storage locations.

Liability 3: Make payments and pay advances

• Produces proof of accounting documents.
• Enter and disburse money from the boxes for which you are responsible and record the movements in a cash book.
• He pays advances, records them in an advance book, and compensates them.
• Periodically check the cash balances against the cash book and the advance book.
• Supervise the availability of cash in the boxes and alert the Treasurer if there is a risk of shortage.
• Prepare checks and bank transfer orders, present them to the bank’s signatories, and keep a copy.
• Monitor the number of checkbooks available and order new ones as needed.
• He adheres to security and custody procedures and alerts his supervisor in the event of an incident.

Responsibility 4: Guarantees the quality and availability of supporting documents.

• Verifies the admissibility of supporting documents with respect to HI and the country’s regulations register them in the Accounting Information System (SI) and archive them.
• Monitor advances and their supports.
• Prepare supporting documents requested by internal or external auditors.

Responsibility 4: Accounting management of partners

• Review the documentation sent by the partners as the justification of expenses and make the necessary corrections;
• Retrofeed the Administrative and Financial Manager on the disagreements found and the aspects to be improved by the partner

Mission 4: Facilitation of profession

• It contributes to facilitating the development of the profession in its area of responsibility.

Mission 5: Facilitation of profession

• Contributes to the emergency preparedness actions of the program and, during an emergency response, adapts its work practices to help facilitate an effective humanitarian response by HI

PROFILE AND KNOWLEDGE

• Technician or last semesters in administrative careers in Accounting, administration, economy, or related.
• A minimum of 2 years of experience in financial monitoring of humanitarian projects.
• Experience in using computers and office software packages (MS Word, Excel, etc.). Advanced Excel (dynamic table management).
• Experience in accounting software management
• Work experience with INTERNATIONAL NGO / Indigenous communities.

KNOW DOING (PRACTICES)

• Sensitivity to humanitarian work
• Ethical commitment and behavior
• Cooperation and communication
• High numerical analysis capacity
• Synthesis capacity
• High planning, coordination and negotiation capacity (internal and external
• Sensitivity to humanitarian work
• Cooperation and communication
• Adaptation to change and resilience
• Agility and innovation.

INTERPERSONAL ABILITIES (ACTITUES)

• Ethical values and constructive criticism
• Spirit of cooperation / collaboration (look for feedback / listen)
• Sense of responsibility (internal / external)
• Diplomacy
• Audacity (shows initiative / entrepreneurial temperament)
• Resilience in the face of stress and uncertainty
• Self-criticism (listen and seek to improve)
• Pragmatism, ability to adapt easily
• Autonomy and sense of responsibility (focused on results and prioritization capacity).
• Cultural sensitivity, on diversity, gender, religion, race, nationality and age
• Commitment to the mission, vision and values of HI.