Accounting manager At First International Emergency

We want you to be part of our great team! We are looking for a Professional with a university degree in Public Accounting, (current professional card) with a minimum of 5 years of NGO experience within which 3 years in a similar position, Must have knowledge of the management of NGO accounting platforms and/or programs, Knowledge of accounting software (SIIGO, SAGA), knowledge of the financial procedures of institutional donors (ECHO, BHA/BPRM, UN agencies…) and Knowledge of the actors humanitarian

PUI BENEFITS:

– Working hours: 42 working hours

– Base salary: 5,282,811 and depending on experience in an NGO, it will increase in final hiring

– 24 days of vacation,

– Social benefits, family day,

– Flexibility to study.

– Internal training plan covered by the organization.

– Per diem for travel according to the need of the mission

Meet our organization: Première Urgence Internationale (PUI) is a non-governmental, non-profit, apolitical and non-religious international humanitarian aid organization. Our teams are committed to supporting civilians who are victims of marginalization and exclusion, or affected by natural disasters, wars and economic collapses, responding to their fundamental needs. Our goal is to provide emergency aid to uprooted people to help them regain their dignity and regain self-sufficiency. The association directs an average of 200 projects per year in the following intervention sectors: food security, health, nutrition, construction and rehabilitation of infrastructure, water, sanitation, hygiene and economic recovery

ENSURE THE INTERNAL AND EXTERNAL ACCOUNTING MANAGEMENT OF THE MISSION

• Guarantee adequate registration of accounting documents in accordance with Colombian law and the PUI procedures manual
• Verify that the invoices generated comply with the requirements required by law and by the organization’s procedures
• Ensure that the file of accounting documents is organized and updated
• Carry out the monthly and annual accounting closing from Colombian accounting
• Alert the administrative and financial coordinator of any anomaly in accounting that is in accordance with the law or internal procedures
• Participate in the design and implementation of procedures that improve internal control and information flow
• Generate policies and documents for the accounting area
• Prepare all project accounting records and ensure that expenses are correctly assigned to the appropriate budget and accounting codes
• Control and monitor the regulator of outsourced services for national accounting
• Complete and keep accounting books updated (auxiliary, journal, general ledger and balances, inventories)
• Issue the required certifications based on the accounting books.

ENSURE GOOD FISCAL AND TAX MANAGEMENT OF THE MISSION IN ACCORDANCE WITH NATIONAL REGULATIONS AND THE STATUTES OF THE ORGANIZATION

• Ensure the presentation of withholding declarations at source, income tax return and magnetic media in accordance with the deadlines, current regulations and with the respective related annexes
• Review of the settlement and monthly payment of withholding at source
• Prepare and fill out the forms required for the presentation of magnetic media established by law to the competent authorities.
• Stay updated on all fiscal and tax issues for organizations that execute international cooperation projects.
• Verify the calculation of withholding at source for service providers and employees who exceed the limits established by law.
• Presentation of income and assets declaration and all applicable tax returns.
• Process the annual renewal of the chamber of commerce
• Ensure the application and continuity of the special tax regime RT qualification
• Maintain constant communication with the tax auditor according to mission needs
• Prepare and present the financial statements with their respective notes, with the frequency agreed between the parties or at least once a year according to the requirements of accounting regulations. Certify general purpose financial statements.

FINANCIAL, BUDGETARY AND ADMINISTRATIVE MANAGEMENT AT PROJECT LEVEL

• Implement financial circuits and processes (petty cash management, transfers, advances, payment validation, monitoring of regular payments, bank reconciliation) to anticipate expenses at the mission level and optimize treasury needs and security.
• Implement petty cash management procedures to ensure maximum control and security, and ensure cash availability.
• Ensure that all expenses incurred on the mission have compliant supporting documents.
• Ensure quarterly financial reconciliation between the two accounting systems and/or those used by the parent company
• Provide support in the presentation of information in case of external or internal financial audit
• Prepare and provide the required information to the entities in charge of auditing the different donors.
• Support for HR processes: Verify and validate all processes related to payroll (payment, settlement, certification of withholding at source of workers, etc.) as well as the due settlement of social benefits, social security along with their accounting.

OTHER FUNCTIONS

• Actively participate in good team cohesion and communication.
• Immediately report any issues arising regarding loss/theft/damage of equipment or supplies.
• Follow base safety regulations.
• Be aware of safety rules, social and political situation in the field at any time and provide feedback to the Administrative/Financial Coordinator and Base Managers.
• Ensure the efficient flow of information related to finance, administration and human resources between the various departments within the mission.