Accounts Assistant At HelpAge International

Our Package

We offer flexible working, a competitive benefits package:

· Grade C; £28,000 gross per annum

· Global team, UK

· Fixed term (12 months), Full Time

· 8.5% employer pension contribution

· Employee Assistance Programme (EAP)

· Opportunity to work for a leading organisation working with and for older people globally

Job Purpose

In collaboration with your colleagues, you will be able to shape and design specific activities that are relevant at any point in time. We want you to work creatively to deliver impact and respond to relevant opportunities.

With your colleagues, you will develop your team workplan to drive initiatives, develop ideas, as well ensure there is space for cross organisational working and short-term tasks. From this you will devise your individual workplan that will form the basis of your day to day activities and your performance reviews.

Let’s talk about you:

Key areas for impact, influence and responsibility

Essential skills, knowledge and experience

The Account Assistant has the following list of responsibilities:

· The issuing of travel advances , the payment of all expenses and reconciliations

· To be responsible for the operation of the secretariat petty cash accounts.**

· Processing payments on the online banking system.

· The Account Assistant is the primary point of contact for international offices cash transfer and uk based staffs in relation to all aspects of financial accounting. Key areas of responsibilities are:

· Advise on the accuracy of bank and cash transfer requests.**

· Support the year-end procedure, ensuring that all financial returns are completed accurately and to the required timescale.

· Prepare secretariat budget monitoring reports and advise Budget Holders with key issues highlighted.

· Ensure that documents are filed properly for ease of access and traceability.

· Manage payroll entry and reconciliation when requested

· Ensure that Fixed Asset Register is maintained and up-to-date.

· Prepare VAT return and submit to HMRC on time

· To undertake any other tasks as designated.

Person Specification

Essential

· AAT qualified or relevant accounting experience.

· Experience of working with different currencies and making overseas payments.

· Knowledge and understanding of the operation of computerised accounting system.

· Excellent organisational and planning skills to manage job workload and work to deadlines.

· Good analytical skills and the ability to think logically

· Good attention to detail and high levels of accuracy.

· Sound communications and reporting skills (verbal and in writing).

· Excellent IT skills; confident use of Excel spreadsheets and Microsoft Word software packages.

· Co-operative and supportive team player.

· Commitment to the aims and values of the organisation and the department.

· Ability to work across cultures.

Desirable

· Working in the finance function of a not-for-profit / charitable organisation.

· Knowledge of SUN computerised accounting systems.

· Knowledge of Vision (Reporting Package).

The Organisation

HelpAge International is entering into an exciting phase of its evolution as we fundamentally transform what we do, how we do it and how we are organised. Driven by our commitment to the localization agenda, we are evolving the way we partner and deliver value at the country and local level. In the coming 3 years, we will localize our country offices and programmes, and develop new and diverse forms of partnerships globally.

We seek to give primacy to local agents for change. To this end, we will replace all programmes delivered by HelpAge staff and resources on the ground with implementation by partners. This will apply across all our work -humanitarian and long-term development. Going forward, our value is framed around supporting, convening and thought leadership.

A key way of creating value and bringing impact is collaborating across boundaries and by bringing different perspectives, skills and talent together. We will deliver our work through agile teams and a global operating model, with regional roots, to focus on impact and maintain the relationships at the national level to help build collaborations and support others to set their own agendas.

Our Values

At HelpAge International we work hard to achieve our goals together as a team with a clear shared purpose. Our values inform how we work together:

Inclusive

We respect people, value diversity and are committed to equality.

Impact

We value and recognise the contribution of our staff and network members, as we put older people at the center of everything we do.

Partners

We work alongside network members and others to increase reach, influence and impact. We are committed to a culture of collaboration and building positive relationships.

Learning

We are passionate about learning, accountable and work together to find creative solutions.

Everyone who works at HelpAge share our values and are committed to behaviors that demonstrate and support them.

Safeguarding

Everyone has a role in creating and sustaining a safe and respectful working environment, where no one comes to any harm or is maltreated. At HelpAge we take our responsibilities very seriously and will take action against wrongdoing. We will do everything we can to ensure that we do not engage people that pose a safeguarding risk and will undertake criminal record checks as required.

Equal Opportunities

HelpAge International is committed to creating an inclusive working environment, promoting and providing equal opportunities and respecting diversity in employment. We welcome applications from all suitably qualified individuals regardless of their age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation. HelpAge encourages people with disabilities to apply and commits to make reasonable accessibility adjustments to workplace, if/as needed – this may depend on country/office location.

Closing date: Wednesday 4 May 2022 at 24:00 (GMT+1)

Important Message: Please ensure that you remove personal information including your date of birth, age, gender and marital status from your CV. Please do not include any photographs.