Admin and Financial Officer At UNOPS

Background Information – Job-specific

EbA II is a joint undertaking of the Government of Nepal/Ministry of Forests and Environment (MoFE) and United Nations Environment Programme (UNEP), funded by GEF through the LDCF, spanning four years 2019-2022. Ministry of Agriculture and Livestock Development (MoALD) is the collaborating Ministry. The main goal and objective of the project is to reduce climate vulnerability of local communities in Nepal and to enhance the capacity of the Government and local communities to adapt to climate change. The project covers two distinct physiographic regions: Mid hills and High Mountain and covers three districts; Dolakha, Salyan and Accham. The project works in 10 Municipalities and 3 Divisional Forest Offices. A total of 12,072 households with a population of 59,172 are the project beneficiaries.

The Admin and Financial Officer (AFO) will work under the overall guidance of National Project Director (NPD) and National Project Coordinator (NPC) and under the direct supervision of National Project Manager (NPM). The AFO will work in close consultation and cooperation with the Task Manager (TM), Technical Advisor (TA) and other thematic experts in realizing the project deliverables as per the specific terms of reference. AFO will report to the National Project Manager.

Purpose and Scope of Assignment

The AFO will provide administrative and financial oversight of the project budget to ensure that Government and UNEP standards and procedures are met and complied. While doing so, the AFO will undertake the following key functions:

a. Prepare AWPs with revisions of the budget with alignment of the multi-year plans.
b. Prepare Line Ministry Budget Information System (LMBIS) for disbursement of funds to Local Municipalities and District Forest Offices. Collect and compile the certified financial expenditures from Local Municipalities and DFOs for financial reporting.
c. Coordinate with Financial Comptroller General Office (FCGO) for the review, adjustment and realignment of budget expenditures at the end of fiscal year
d. Prepare quarterly financial reports for submission to UNEP, develop periodic progress reports and other financial expenditure reports for submission to UNEP, MoFE and MoF Prepare budget forecast and cash advance request to UNEP.
e. Provide support for undertaking the annual audit of the project, prepare audit management responses and submit the audit report to UNEP as per the PCA.
f. Provide support in the preparation of annual PIR including co-financing report as per the template for submission to UNEP.
g. Prepare periodic accounting records by recording receipts, disbursements (ledgers, cashbooks, vouchers, etc.) and reconciling data for recurring or financial reports and assist in the preparation of annual procurement plans.
h. Undertake project financial closure formalities including submission of terminal reports, transfer and disposal of equipment, processing of semi-final revisions, and support professional staff in preparing the terminal assessment reports.

Key Competencies: