Admin/Liaison Assistant At Save the Children

TITLE: Liaison / Admin Assistant (FEMALE ONLY) TEAM/PROGRAMME: HR/ Admin LOCATION: Kabul GRADE: (please leave this blank) CONTRACT LENGTH: Open / Ended

CHILD SAFEGUARDING: (select only one) (This section explains the level and type of contact the post holder may have with children. These levels are determined in accordance with our Save the Children Child Safeguarding Policy. Select the level applicable to the post and delete the levels that are not relevant to the post holder). Please check with HR for further clarification

Level 1: A basic criminal record background (DBS) check is required/equivalent police record check.

Level 2: either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE: This section should be a short paragraph that captures the context and fundamental objectives of the role as well as an accurate, concise statement of why the role exists. It should allow readers to immediately focus on the overall role in the organisation and should provide an insight into the role and the context within which it works.

(Standard text when role may be required to offer support in a humanitarian response situation) In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: ( Liaison Specialist ) Staff reporting to this post: ( N/A ) Role Dimensions: (e.g. complexity, relationships, communication with stakeholders)

KEY AREAS OF ACCOUNTABILITY: (4-6 over-arching statements, each with supporting comments as bullet points These should be specific things that the individual will be expected to do) This section should contain the end results required for the role. They should identify what the Post holder do and why but NOT how. Give example

BEHAVIOURS (Values in Practice) Accountability: * holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling Save the Children values * holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved. Ambition: * sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same * widely shares their personal vision for Save the Children, engages and motivates others * future orientated, thinks strategically and on a global scale. Collaboration: * builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters * values diversity, sees it as a source of competitive strength * approachable, good listener, easy to talk to. Creativity: * develops and encourages new and innovative solutions * willing to take disciplined risks. Integrity: * honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS:

Bachelor or 14 Class graduate ) EXPERIENCE AND SKILLS (The Post holder shall has Two / Three Years experience in Admin / Liaison ) * Key accountabilities. * Receiving incoming calls/mail/package/deliver message/mail/package in office and distribute the same to relevant office. * Processing Monthly Roshan , AWCC invoices & make sure the payment proceed on time . * Booking Meeting Rooms in advance when request by SCI, Staff . * Keeping filing system up to date and accessible for the department. * Prepare purchase request form for purchase of goods etc. * Support Senior Liaison Officer for Administration activities with different line Ministries . * Maintaining staff Mobile phone logbook and ensure personal expenses reimbursement. * Checking AF-country office email account and forward email to concerned staff. * Tracking and recording of SCI, incoming , out going Letters . * Perform scanning of Liaison & Admin documents on monthly basis and reported to line Manager. * Manage all stationery, consumables, and maintenance stocks. * Any other tasks assigned by line manager.

* Additional job responsibilities : * The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience. Equal Opportunities The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures. Child Safeguarding: We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. Safeguarding our Staff: The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy. Health and Safety The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.