Administration and Finance Officer for Build Trust Philippines At Philippine National Red Cross

Office Administration (40%)

  • Provide administrative and clerical services in order to ensure effective and efficient PMER operations.
  • Maintain contact list, update regularly and share with staff
  • Update office supplies inventory and raise request for replenishment
  • To do scanning of documents, general photocopying, filing, data entries, and preparation of printed material whenever required
  • Ensure office equipment are in good working condition and arrange for service/repair when needed
  • Responsible for office maintenance and office equipment maintenance

Office Correspondence

  • Booking of flights and accommodation for staff going on mission
  • Ensure that telephone calls and emails are effectively and professionally answered

Procurement Processing

  • Creating, sending, and following up on invoices, cash advances, and the likes.
  • Monitors ongoing procurement process and coordinates with suppliers

Finance Administration (40%)

  • Support budget formulation and formulating
  • Update financial status of the project provide liquidation reports
  • Monitor the budget and provide guidance to the head of office
  • Timely financial report submission
  • Submit, file, and Monitor vouchers and finance related documents and make necessary recommendations
  • Process and prepare financial statements and timely submission of finance liquidation
  • Reviewing financial statements and reports.

Reporting (10%)

  • Preparing and processing of necessary admin and financial reports for timely submission

Office Support and Coordination (10%)

  • Any other tasks assigned by the Manager related to PMER tasks and Project Management

Qualifications/Minimum Education:

  • Bachelor’s Degree Graduate
  • Minimum of 1 year work experience in finance and admin work
  • Experience as a Philippine Red Cross staff member or volunteer preferred
  • Demonstrated proficiency with applications such as Word, Excel, PPT
  • Excellent written and verbal communication
  • Ability to make decisions in-line with organizational goals and values
  • Ability to manage multiple tasks
  • Collaborates with team members to achieve shared outcomes
  • Flexibility and a willingness to contribute outside standard office hours
  • Ability to demonstrate confidentiality on behalf of employees

How to apply

All interested applicants must submit their CV and intent letter to hrd.recruitment@redcross.org.ph

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