Are you experienced in administration and event logistics? Do you have a passion for women’s rights and the political context in Jordan? Then this part time Administration and Logistics Assistant position might be for you!
Deadline for applying: March 10
About the job
Kvinna till Kvinna has established operations in the MENA region since 2001 with a regional office in Jordan, and country offices in Jerusalem, Beirut, Erbil and Tunis, and currently supports more than 50 women’s rights organizations in the region.
Kvinna till Kvinna opened an office in Amman in 2006 to manage the support to Jordanian partner organizations.
The Administration and Logistics Assistant (ALA) is responsible for overall office administration and arranging the provision of general services and logistics for Kvinna till Kvinna’s Amman office, including supplier management, travel and event/meeting logistics.
Your tasks will include, but not be limited to:
- Responsible for administrative and logistical support in the context of new staff arrival (i.e. transport, accommodation, visas, residency and work permit, etc.)
- Responsible for maintenance, registration and insurance of Amman office cars;
- Administrative support in the context of the preparation and submission of annual government financial reports and act as administrative focal points for governmental ministries, in close cooperation with the office finance staff;
- Support to management with regards to legal and rental issues;
- Support management with drafting of any official correspondence and its translation into Arabic, if required;
- Management of office supply stock, requests and purchases, such as stationary, refreshments, cleaning material etc.;
About you
To be successful in this role we believe you have a professional and responsible approach. You have solid and effective communication and presentation skills, especially in writing. Your work is characterized by openness and ability to build relationships with a wide variety of people. You work with patience, the ability to adapt and be flexible. You also share our commitment to feminist principles.
You need to at least have:
- Bachelor’s degree or equivalent in Administration, Human Resources, Management or similar.
- Minimum three years of relevant work experience within international development cooperation or similar fields.
- Proven experience of office administration and logistics.
- Proven experience of organizing meetings, booking travels, maintaining filing system, etc.
- Proven experience of coordinating and maintaining contracts with service providers.
- Knowledge of requirements of local authorities and public institutions in relation to the operation of an International Non-Governmental Organisation [INGO].
- Proficiency in Microsoft office (Word, Excel, Power Point, Outlook).
- Experience of working in/or knowledge of the region, particularly Jordan;
Languages: Excellent written and spoken Arabic; very good working level of spoken and written English.
Terms & conditions and what we offer
At Kvinna till Kvinna you will get a chance to be a part of an inspiring workplace with dedicated employees. At Kvinna till Kvinna we work to promote women’s rights in more than 20 war- and conflict-affected countries. Today we are over 150 professional, committed and responsible colleagues across four regions with a broad set of experiences and expertise. Together with brave partners across the world, we make a promise to always keep going for a peaceful and equal world for everyone.
Please note that due to the nature of the work only women (legal and/or self-identified) applicants will be considered. Otherwise, we strive for diversity.
- Employment: 50% position
- Starting date: As soon as possible
- Location: Amman, Jordan.
- This is a national position under Jordan labor legislation.
Application
Send your application no later than March 10 2024 via the apply button. Please note that applications will be assessed on a rolling basis and the position can be assigned before deadline.
The application must be in English and shall include a letter of motivation and a CV.
Please note that due to the nature of the work only women (legal and/or self-identified) applicants will be considered. Otherwise, we strive for diversity.
Questions
If you have any questions regarding this position or the recruitment process, please contact Head of Office: chiara.butti@kvinnatillkvinna.se.
For information on the recruitment process, please contact our HR unit HR@kvinnatillkvinna.se
How to apply
Apply via following link: Administration and Logistics Assistant, Kvinna till Kvinna in Jordan – Kvinna till Kvinna