Administration Assistant (FT) G5 At World Food Programme

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

Are you interested in further developing your professional experience while contributing to ending global hunger? Are you passionate about helping those in need? Would you like to join a global organization investing in its people?

If so, an exciting and fulfilling career awaits you! Join our diverse and passionate team that works on varied and international projects directly contributing to saving and changing millions of lives around the globe.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

DEADLINE FOR APPLICATIONS

The deadline to apply for this position is July 12th, 2022.

WHO WE ARE

The United Nations World Food Programme (WFP), a highly prestigious, reputable and world´s largest humanitarian organization, operating in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP´s values (Integrity, Collaboration, Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: UN World Food Programme (WFP) and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

WHY SHOULD YOU JOIN US?

WFP is a 2020 Nobel Peace Prize Laureate

WFP offers a highly inclusive, diverse, and multicultural working environment

WFP invests in the personal and professional development of its employees through a range of training, accreditation, coaching, mentoring, and other programs as well as through internal mobility opportunities

A career path in WFP provides an exciting opportunity to work accross the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people accross the globe.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Language: Fluency in English and Spanish, both oral and written communication

Experience: Minimum of five (5) years of experience in the area of scope

KEY ACCOUNTABILITIES (not all-inclusive)

Check the provision of a range of services, including facilities and light vehicle management, travel, protocol related, etc., maintaining information, to contribute to the provision of a safe and comfortable working environment.
Collate and process information including dissemination to support the production of standard documents and reports for the unit, to enable decision-making and the effective management of resources.
Manage and maintain paper and electronic records within the area of responsibility in accordance with established procedures, to ensure swift and easy data access as required.
Undertake research and perform basic analyses of data, to contribute to the provision of accurate information and effective management of resources.
Be a first point of contact for internal queries, to facilitate the provision of efficient and effective resolution of daily issues.
Provide inputs to routine methods and practices in own area of work, to support the continuous improvement of services provided.

WFP LEADERSHIP FRAMEWORK

These are the common standards of behaviour that guide HOW we work together to accomplish our mission.

LEADS BY EXAMPLE WITH INTEGRITY: Upholds WFP values, principles and standards.

DRIVES RESULTS AND DELIVERS ON COMMITMENTS: Delivers results for maximum impact.

FOSTERS INCLUSIVE AND COLLABORATIVE TEAMWORK: Delivers results for maximum impact.

APPLIES STRATEGIC THINKING: Communicates and fulfills WFP’s vision.

BUILD AND MAINTAINS SUSTAINABLE PARTERNSHIPS: Builds partnerships

TERMS AND CONDITIONS

Position: Administrative Assistant

Number of openings: 1

Based in: Panama City, Panama

Type of contract: Fixed Term (FT)

Level: General Service (GS), Level 5

Duration: 12 months

This position is open only to Panamanian citizens or residents with permanent work permit.

You can consult the UN Salary Scale for Panama page, for your reference at UN Salaries-Panama

Fixed-Term appointments are for a continuous period of one year or more and shall have a specified expiration date. The initial appointment is subject to a probationary period of one (1) year.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable)
Once your profile is completed, please apply, and submit your application
Please make sure you upload your professional CV in Spanish or English language
Kindly note the only documents you will need to submit at this time are your CV and Cover letter
Additional documents such as passport, recommendation letters, academic certificates, etc. may potencially be requested at a future time
Only shortlisted candidates will be notified

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.