Administration / Logistics Officer At CBM

CBM is an international Christian development organization, committed to improving the quality of life of persons with disabilities in the poorest communities of the world.

Main objective of the role:

The Finance Assistant will be responsible for supporting all the primary financial and accounting functions in the country office and ensuring financial transactions and records are undertaken and maintained in accordance with internal and external financial requirements.

We are looking for someone who will

· Manage professional office administration and efficient operations of the Country Office in line with relevant CBM standards;

· Document and maintain updated administrative processes and procedures; initiate and lead regular reviews to ensure clarity, effectiveness and efficiency;

· Ensure that CBM is complying with in-country regulatory requirements such as registration and related annual reporting to relevant authorities (except financial regulatory requirements such as statutory accounts, audit, tax filing, social security contributions, etc., which are the responsibility of the Country Administration and Finance Manager);

· Ensure office and property/facility management, including office cleanliness, organizing and overseeing maintenance and repair works on CBM premises or on CBM assets; facilitating and following up on Accessibility and Inclusion audits;

· Proactively develop a procurement master plan to guide all procurement activities and deadlines for the year;

· Receive procurement requests, commence the procurement process and oversee integrity of the process before payment is made;

· Ensuring that all procurement approvals, processes, decisions and challenges are adequately documented in agreed format and filed on time;

· Maintain a robust supplier database of CBM preferred suppliers of goods and services across the Country. As a committee member, guide in the selection/use of pre-qualified suppliers; vendor rating to ensures fair vendor selection for all procurement processes per the set thresholds;

· Ensure all CBM assets, equipment and vehicles are timely and adequately covered for risks through various applicable insurance products;

· Control and maintain a CBM Regional asset register and inventory, in line with CBM or donor requirements, as applicable. Plan and execute the asset verification on a quarterly basis and update the register. Report on any variances;

· Maintain an up to date and accurate asset register by tracking, tagging, and archiving of asset lists/registers, with close collaboration with the Finance Manager;

· Enforce HR policies and standards compliant with local regulations and CBM standards;

· Ensure on-time delivery of HR services and accuracy of information, in close collaboration with the Country Director and Regional Hub HR Manager;

· Provide timely and consistent HR data for the Country office to facilitate the preparation and dissemination of HR reports;

· Maintain the HRIS database in a safe and secure location, and in compliance with applicable CBM standards and legal requirements;

· Support the Regional HR Manager with administrative and logistical aspects of expatriate co-worker assignments, such as arranging house leases, security, vehicle, etc;

· Coordinate the effective implementation of the annual performance management process by line managers in line with agreed timelines;

We are looking for someone who has;

· Relevant university degree in General Management, Business Administration or any other relevant field.

· Minimum three years’ experience in a similar position within a reputable organization, preferably a development organization.

· CIPS or other Procurement qualification will be an added advantage

· Effective interpersonal and communication skills.

· Ability to work under pressure, prioritize tasks efficiently and meet critical priorities.

· Highly organized and self-directed, comfortable working in a fast-paced environment with changing priorities and under minimal supervision.

· Ability to proactively anticipate any potential issues or risks for the office and submit appropriate recommendations to address them

· High level of professionalism, maturity and integrity when dealing with sensitive information and issues.

· An effective team player who is able to work diplomatically and with sensitivity with individuals from a variety of cultures, professions and personal backgrounds.

· Experience of working with persons with disabilities or promoting disability rights a distinct advantage.

· Willingness to commit and adhere to CBM’s values and Child Safeguarding Policy.

· Identification with Christian values and the mandate of the CBM