Administrative and Finance Officer At International Organization for Migration

Position Title : Administrative and Finance Officer

Duty Station : San Salvador, El Salvador

Classification : Professional Staff, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 23 November 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission of IOM El Salvador, and the direct supervision of the Resources Management Officer (RMO) and in close coordination with the relevant Project Managers, the successful candidate will be responsible for supporting, monitoring and coordinating all administrative, human resources, financial and budgetary functions of the project activities in the Northern Triangle of Central America (NTCA), consisting of four implementing Country Offices (COs): El Salvador, Guatemala and Honduras.

Core Functions / Responsibilities:

1. Assist the Resources Management Officer in monitoring the administrative, human resources, financial and budgetary management aspects for all projects of IOM El Salvador, Guatemala and Honduras Country Offices, including the oversight of financial expenditure and accountability.
2. Prepare regular project financial reports, identify bottlenecks, and recommend actions to resolve problems or correct errors. In coordination with the RMO, bring to the attention of the Project Managers, RMO and CoM any unusual trends.
3. In coordination with the Financial Analysis Unit, prepare and review project budgets based on instructions received and update the project structure in PRIMA / PRISM. Assist in analyzing variances between budget and actual expenditures. Review and consolidate the financial reports prior to submission to Panama Administrative Centre for endorsement.
4. In accordance with IOM’s established policies and procedures and donor requirements, draft financial reports for submission to the donor, including pipeline updates and PRIMA / PRISM, monthly interim financial reports, and the year-end and final report (close out).
5. Monitor and assist in the supervision of implementation of the IOM’s general instructions in areas of finance, procurement, general administration and security. Conduct verification of service providers, vendors, contractors and grantees, including invoices, progress certificates and financial reports, and recommend their certification as required.
6. Support procurement and logistics activities in the CO, check the validity of contracts with suppliers of goods and services and tracking for services with necessary documentation and opportune service delivery.
7. Assist the RMO in forecasting cash flows according to the activities of the CO’s projects and ensure financial expenditure and records are managed in accordance with the donor agreement.
8. Make recommendations on procedural improvements and assist in training of CO’s support staff in the areas of accounting, finance, administration and human resources.
9. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Finance, Accounting, Public Administration, Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

• Professional certification as Chartered Accountant or Certified Public Accountant is an advantage.

Experience

• Experience in financial management, accounting and budgeting;

• Experience in working in insecure environment, preferably in emergency/hardship setting in

Spanish speaking countries;

• Experience with internal control assessment, internal audit, compliance and or external audit;

and,

• Experience with international institutions, knowledge of International Public Sector Accounting

Standards (IPSAS), SAP (PRISM) and MIMOSA is highly desirable.

Skills

• Knowledge of IOM/UN regulations, policies and procedures;

• Knowledge of accounting systems, software and procedures a distinct advantage;

• Ability to effectively apply knowledge of relevant financial discipline;

• Develop / follow internal control procedures to prevent fraud and mismanagement; and

• Ensure application of institutional financial policies and guidelines.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English and Spanish is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.