Administrative and financial manager of the “Green Transition” project in Costa Rica (H/F) At Expertise France

Based in San Jose, and under the responsibility of the Project Manager in Costa Rica and the agricultural division of Expertise France at headquarters (Paris), and in close collaboration with the Costa Rican partners, the Administrative and Financial Manager of the project will be responsible for the financial and accounting management of the project activities.

The Green Transition Project

The Green Transition project, funded by the European Union (NDICI-Global Europe), seeks to contribute to the transition of Costa Rica’s agricultural export sectors towards low-carbon production models that guarantee the sustainable use of natural resources and the preservation of biodiversity.

The specific objective of the project is focused on the coffee and sugar cane sectors, so that both promote profitable agricultural models with a positive environmental impact, aimed at the European market and replicable to other export sectors.

Financial and administrative management

· Ensure financial monitoring of the project according to the formats and procedures established by Expertise France;

· Monitors expenses and supplier invoices (tracking, reminders, administrative recording);

· Ensure the conformity of invoices and receipts before payments.

· Prepares payment receipts and payment orders;

· Ensures the transmission of supporting documents to EF headquarters in Paris;

· Checks the commitment documents and compliance with French public procurement rules;

· Prepare and participate in monthly and multi-annual budget planning exercises (forecasting and budgets) in close collaboration with Project Managers, Key Experts and the Executive Director, as well as other Financial Managers of the programme;

· Prepare financial forecasts based on the action plan with the help of the Project Manager and Project Assistants;

· Prepare monthly financial reports for Headquarters, Programme Management and the European Commission;

· Monitor contract management and alert on the need for renewals/extensions;

· Advise the Project Leader and Assistant on financial aspects of the contract, TVA or billing issues.

Accounting management

· Organize and coordinate audits;

· Ensure the necessary controls for the reliability of the project’s financial data;

· Ensure the application of payment procedures, as well as good accounting practices;

· Check bank and cash journals, including performing random checks;

· Supervise the control of accounting documents;

· Prepare monthly, quarterly and annual accounting closing documents in coordination with Expertise France headquarters;

· Monitor accounting entries (descriptions, accounting codes, analytical codes, reconciliation, exchange rates, etc.) in the available tools: ERP, SAGE and Excel files.

Awarding of contracts and other tasks

· Prepare plans for awarding contracts (studies, hiring of experts, companies, etc.);

· Ensure the procedures for awarding public contracts: management of advertising and publication of DCE, reception and opening of specifications, support and review of the analysis of offers, notification where appropriate, drafting of letters and reports related to the procedure;

· Update and monitor the contracts provided for in the award plan, ensure the transmission of supporting documents to EF headquarters in Paris and on the available tools (PLACE etc.);

· Monitor supplier relationships.

· If necessary, support and facilitate the procedures to open an EF bank account in Costa Rica;

· Ensure the development and maintenance of a project-level filing system together with project managers and project assistants;

· Propose and participate in the drafting or improvement of administrative or financial procedures.

Expertise France

Expertise France is a public agency, the inter-ministerial player in international technical cooperation, a subsidiary of the Agence Française de Développement group (AFD group). The second largest agency in Europe, it designs and implements projects that sustainably strengthen public policies in developing and emerging countries. It intervenes in key areas of development such as governance, health, education and the environment and contributes, together with its partners, to achieving the Sustainable Development Goals (SDGs).