Administrative Assistant At Chemonics

Chemonics seeks an Administrative Assistant for the UK Government-funded Western Balkans Rule of Law Initiative: Serious Organised Crime (WBROLI SOC). The WBROLI SOC Administrative Assistant will report to the Operations and Finance Manager (OFM), and provide administrative support to WBROLI SOC field team for day-to-day operations, logistics, and procurements, ensuring compliance with Chemonics corporate and HMG donor requirement. This position will be based in Montenegro, but will offer support across the Western Balkans region. We are looking for individuals who are passionate about strengthening criminal justice systems and generating long-term change.

This £7 million, 3-year programme’s primary objective is to reduce the threat and impact of SOC, including illicit financial flows and corruption, in the Western Balkans and impacting the UK. It will do this in two ways firstly, by delivering criminal justice programming in Kosovo and Montenegro working mostly with justice service providers and secondly, by delivering transparency & accountability programming in Albania, Bosnia Herzegovina, North Macedonia and Serbia working with government, civil society and media. Programming will include technical assistance as well as support through a grants facility. WBROLI SOC will also explore the scope for regional convening and sharing of lessons learned. WBROLI SOC is beginning with a brief scoping phase from January to April 2022 and will then transition into delivery in May 2022.

The Administrative Assistant will be based in Podgorica, Montenegro, but will provide support for the programme across the Western Balkans. We are looking for people who have a good eye for detail and are well-organized.

Responsibilities include:

• Support all field team’ travel arrangements including flight bookings, arranging vehicles, booking accommodation, etc.
• Supporting organisation of programme events including venue hire, invitation management and other logistic arrangements.
• Support on procurement issues and general office administration
• Support in processing grant documentation, including supporting management of grants, deliverables documentation, and financial reporting in support of OFM and Grants Manager
• Supporting with due diligence for programme partners
• Support recruitment and maintenance of personnel files, including management of onboarding and orientation for new field team members
• Organising and scheduling meetings, taking meeting minutes
• Support Finance assistant in records management
• Support project staff in IT issues and focal point for Cyber security in Podgorica office.

Qualifications

• Ability to work in a diverse, multicultural environment.
• Outstanding verbal and written communication skills.
• Minimum of 2 years relevant work experience
• Good attention to detail and strong organisation skills.
• Montenegro citizen/resident (required).
• Ability to work effectively, independently, and in a team environment with a broad range of local and international personnel and partners.
• Demonstrated working knowledge of accounting systems and software applications, including, , MS Word, MS Excel and other project databases.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.