Administrative coordinator (F/H) – Worldwide At Doctors of the World

Médecins du Monde, a medical association campaigning for international solidarity, has been committed for over 40 years to treating the most vulnerable populations here and there, to bearing witness to the obstacles observed in access to care and to obtaining lasting improvements in health policies for all.

An independent association, Médecins du Monde acts beyond care by denouncing attacks on dignity and human rights and by fighting to improve the situation of vulnerable populations.

In France and internationally in nearly 30 countries, our actions aim to facilitate access to the healthcare system through our 6 priority fights:

• Sexual and reproductive health and rights (SRHR)
• Migration exile rights and health
• Risk reduction
• Environmental health
• Health systems
• Humanitarian spaces

The context

Emergency interventions in the face of crises, conflicts and natural disasters are one of the priority areas of intervention for Médecins du Monde. Our financial independence, the strength of our partnerships, the involvement and flexibility of our teams are all key elements in providing an effective response to these disasters.

In MdM’s current strategic plan, emergencies and crises are listed as a priority theme under axis 1: promoting health through access to care and the evolution of the law. Housed within the international operations department, the emergency unit is an operational service implementing the association’s emergency programs, in acute contexts of armed conflict, in response to epidemics or following natural disasters. It is made up of an integrated team and a team of field voltigeur coordinators, it has a medical and non-medical buffer stock and benefits from specific decision-making circuits promoting responsiveness.

The post

You are part of the emergency unit’s flying team that is deployed in emergency contexts to launch new interventions. The emergency unit is also called upon to participate in exploratory missions, to support existing MdM operations through “gap-filling” or to support the implementation of specific activities. When you are at headquarters (20% of the time) you are under the responsibility of the head of the emergency unit and when you are deployed in the field (80% of the time), you report directly to the general coordinator of the mission. In addition, you have a functional link with the HR referent at headquarters and with the financial management officer at headquarters. The duration of a deployment in the field is 3 months maximum, and is followed by a recovery period.

Your main responsibilities are:

• Define, adapt, plan and supervise the implementation of the mission’s human resources frameworks, procedures and policies, in compliance with the local context, local legislation and MdM policies and values
• Plan, centralize, coordinate and supervise the financial management and financial administration of the mission (budget, accounting, treasury, reporting, donors, local audits, legal financial and administrative obligations, etc.) within the framework of MdM deadlines, policies and procedures
• Lead a team and/or support the partner(s)
• Provide technical support to operational staff on the HR and financial management of the mission
• Participate in the development and implementation of EPREPs

Profile sought

• Higher education bac+3 in management
• 4 years of experience, including at least 2 years in the international association sector as an administrator
• Experience in capacity building, training, recruitment and needs analysis
• Mastery of the office pack
• Saga Mastery is a plus
• Fluency in French and English (written and oral) required
• You adhere to the values ​​and activist positioning of Médecins du Monde

Conditions of employment

• Fixed-term contract (CDD)
• Position to be filled as soon as possible and until 04/05/2025 – deployment in the field not before 1 month of integration (face-to-face headquarters/teleworking according to our teleworking agreement)
• Position based 80% in the field and 20% at headquarters
• Gross monthly salary of 3,306 euros
• Full-time position
• 13th month from 6 months of seniority and paid in 2 installments
• Field travel bonus of 198.18 gross/month in proportion to the time spent in the field
• At headquarters, meal vouchers with a unit value of €9 (contribution of 60% from MdM, 40% from the employee) and in the field via a fixed meal allowance set according to the country
• At headquarters, 50% reimbursement of public transport tickets (Navigo subscription for Parisians) and 100% support from headquarters to the field
• Accommodation covered 100% on the ground and at headquarters if required in the event of a briefing/debriefing (2 nights max)
• Mutual: 60% participation by MdM and 40% by the employee
• Holidays: 22.5 RTT/year and 5 weeks of paid leave/year
• Teleworking agreement subject to eligibility of your position: 110 days of teleworking per year (i.e. an average of 2.5 days of teleworking per week) with the obligation to work in person at least 5 days per month

As part of the system to combat the financing of terrorism and money laundering, any selected candidate may be subject to background checks on international exclusion lists (United Nations, European Union, France, United States, etc.). This information is treated confidentially and archived on a secure server. For more information on the processing of personal data in this system: http://bit.ly/3CSThBs

NO APPLICATIONS WILL BE PROCESSED BY TELEPHONE

Médecins du Monde reserves the right to close recruitment before the deadline for submitting applications.

MdM is committed to the integration of people with disabilities and fights against all forms of discrimination.