Administrative / Finance / HR Manager At Humanitarian Generation Triangle

Information

Workplace

RCA – position based in Birao

Taking up the position

7-month contract (renewable), starting March/April 2025

Terms

Salaried contract, gross monthly salary from €1,957 to €2,678 depending on experience, monthly per diem €606, 100% medical coverage + repatriation insurance + life insurance, coverage of accommodation and international and local transport as part of the mission, rest every 3 months.

More information on www.trianglegh.org , “Recruitment” section.

Position not open to family departures.

TGH has chosen a deliberately simple and transparent remuneration policy, accessible on our website www.trianglegh.org . The salary levels announced in our job offers are thus set within the framework of the salary scale and are not open to negotiation.

Presentation of TGH

“Actors of committed and sustainable international solidarity”

Founded in 1994, TGH, a French international solidarity association based in Lyon, develops and implements emergency, rehabilitation and development programs in the areas of water, hygiene and sanitation, food security and rural development, socio-educational and psychosocial. TGH currently works in 13 countries in Africa, Europe and Asia.

Context

Considered one of the poorest countries in the world (ranked 188th out of 191 countries according to the UNDP Human Development Index), the Central African Republic (CAR) is experiencing a chronic humanitarian crisis. In 2024, 2.8 million people in need of humanitarian aid were identified in the CAR, or 46% of the Central African population. More than eight out of ten people are vulnerable to poverty, including 68.8% in chronic poverty and 10.1% of non-poor people vulnerable to poverty. The priority sectors are WASH, protection, health and food security.

While the capital Bangui is secure, the country remains in a state of instability, with the presence of armed forces that reduce humanitarian access, particularly in the TGH intervention areas (Vakaga). In addition, since April 2023, the north of the country has been suffering from population movements linked to the Sudanese crisis. Clashes between members of the Sudanese army and paramilitary militias (RSF) are causing an influx of refugees day after day in the Sudan / CAR border area. The Vakaga prefecture is now hosting more than 19,000 refugees, destabilizing Food Security, increasing epidemiological risks in the area, and accentuating the economic fragility of a region already in a state of great vulnerability.

Mission presentation

TGH began its work in the CAR in 2007 to support refugees from Darfur, in the Vakaga prefecture. In this region of northeastern CAR, TGH implements multi-sectoral development and emergency projects (Korsi de Birao camp) to meet the needs of displaced, returned and/or refugee populations, in the WASH, protection, education and food security sectors.

In Bangui, TGH has been working since 2014 on behalf of street children and incarcerated minors, by setting up mobile antennas and permanent offices to provide the most vulnerable children with access to basic socio-educational and medical services; and participates in the process of family reunification and foster care, alongside the supervising Ministry. TGH is also implementing a training and professional integration project in Bangui.

The current team is made up of 17 expatriate staff and around 130 national staff, divided between coordination and the operational base (Bangui, Birao).

Job

The Administrative Manager ensures the proper functioning of the administration, the proper management of funds and human resources for the activities implemented in the Birao region. He/she is the guarantor of compliance with rules and procedures.

He/she works under the responsibility of the Field Coordinator (CT) of Birao and in collaboration with the Administrative Coordinator based in Bangui. He/she supervises the administrative team of Birao.

FINANCE

• Ensure the proper use of funds, in accordance with financing contracts and in compliance with internal procedures and the rules of donors.
• Participate in the development of new budgets.
• Feed and update monthly forecasts in relation to each department.
• Support project managers and the logistics manager in the financial and administrative management of projects and provide them with suitable and up-to-date tools.
• Support the various departments in maintaining their cash flow forecasts.
• Maintain the base assignment table, in conjunction with the administrative coordinator.
• Monitor expenditure in accordance with established forecasts.
• Manage the base’s treasury and prepare supply requests as quickly as possible under the supervision of the administrative coordinator and the CT.
• Ensure the proper maintenance of the base’s cash registers.
• Finalize and verify the base accounting before sending to the coordination in Bangui.
• Ensure the correct physical and electronic archiving of accounting documents and organize with the logistics manager their shipment to the capital.
• Prepare and support project-related audits in conjunction with the compliance manager.
• Participate in writing financial reports.
• Track timely payment of base tax charges.
• Participate in updating financial and payment procedures in conjunction with the CT and the administrative coordinator.

ADMINISTRATION

• Ensure the correct physical and electronic archiving of administrative documents and organize with the logistics manager their shipment to the capital.
• Coordinate with the administrative team in Bangui for payments when necessary.
• Establish and/or administratively validate all contracts: purchase contract, service provision contract, training contract, etc., in conjunction with the compliance manager.
• Maintain a summary table of all contracts (rentals, purchases, etc.) and ensure that they are properly archived.
• Ensure proper compliance with contract clauses by suppliers.
• Participate in the development and analysis of calls for tender.
• Guarantee the legal and regulatory framework for the base’s activities.

HUMAN RESOURCES

• Supervise and train the administrative team composed of an HR assistant and an administrative assistant.
• Supervise and train household staff under his supervision.
• Communicate and ensure the proper circulation of HR information within the database and with coordination (recruitment, organization chart, contact list, etc.).
• Coordinate all recruitment at the base level, in agreement with the administrative coordinator and the CT.
• Participate in the development of job profiles with operational teams and in recruitment interviews.
• Centralize monthly data relating to salary payments for validation by the administrative coordinator, as well as HR data.
• Based on identified needs, organize training for national employees with the support of the administrative coordinator.
• Support project managers and the logistics manager in the proper management of their teams.
• Ensure the correct application of the policy defined by TGH for the management of national personnel (recruitment, promotion, evaluation, discipline, etc.).
• Ensure compliance with Central African labor law and maintain good relations with the labor inspectorate.
• Ensure the link with the staff representatives, in coordination with the CT.

These responsibilities may be reviewed depending on changes in needs on the ground.

Safety, working and living conditions

The security context requires strict compliance with security rules (curfew, movement monitoring, etc.) put in place by the Field Coordinator and regularly revised according to the evolution of the context. Field travel outside Birao is strictly limited. TGH is a known and appreciated humanitarian actor in the area.

In Birao, TGH has a secure concession on a plot of 3,600m² including 2 houses, offices, warehouses and a borehole. Water supply is provided by a water tower and electricity by a generator during the day and solar batteries in the evening and on weekends. A Wi-Fi connection is available.

In this context, expatriates from Birao have the opportunity to spend a few days in Bangui every 6 weeks.

In Bangui, expatriates have individual rooms in three shared houses, two of which are located on the compound where the office is also located. Wi-Fi is available in all houses and at the office.

Profile

• Training in financial management, human resources management (Bioforce or Business School training appreciated).
• Skills and experience in accounting/financial management.
• Previous experience in an administrator position.
• Good knowledge of the humanitarian environment (NGOs, IO, EU, etc.).
• Excellent command of IT tools (including Excel and Word), knowledge of SAGA desired.
• Ability to set up and deliver training.
• Good writing skills in French.
• Interpersonal skills.
• Sense of relationships.
• Ability and motivation to live and work in a team.
• Ability to live in an unstable security context.