Mission and objectives
IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people. The IOM Constitution recognizes the link between migration and economic, social and cultural development, as well as to the right of freedom of movement.
Context
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Task description
Under the direct and the overall supervision of the Head of Office and in close coordination with the Finance, Admin and HR Coordinator, the Administrative and Finance Assistant will be responsible for providing general financial accounting, reporting and administrative support: 1. Assist in ensuring that IOM financial regulations are correctly applied on all financial transactions and that financial transactions are entered into the accounting system PRISM (SAP); 2. Assist in maintaining financial records and monitor systems to record and reconcile local revenues, balances, payments and other data for day-to-day transactions; 3. Check all payment requests and, following authorization, ensure relevant and timely payments to providers and partners, taking into consideration final reporting requirements; 4. Perform spot checks on travel expense claims after process in SAP before payment; 5. Prepare electronic payments on daily basis with the Bank software used by the office and record bank movements in PRISM/SAP on daily basis; 6. Ensure proper and systematic filing of all validated vouchers and other accounting documents according to established standards; 7. Accurately register accounts receivables, perform daily reconciliation of bank records; 8. Maintain contacts with local banks and verifies accounts status, currency exchange and obtaining approval for payment clearance; 9. Prepare and introduce VAT refund requests, follow up on VAT reimbursement, ensure proper coding in PRISM; maintain relations with local authorities in charge of VAT; 10. Assist with the timely preparation of the monthly closure of accounts. Follow-up on accounts clearing and maintenance, ensuring accurate preparation of accounts as per PRISM and Accounting instructions; 11. Assist in monitoring budget versus actual financial data in relation to the implementation of the Office’s operational activities, as assigned. Assist in the preparation of financial reports, collection and preparation of audit documentation for the Mission’s projects as and when required; 12. Provide general support to the Resources Management Team in the absence of other colleagues in the Finance Unit; and; 13. Perform any other related duties as may be required.
Eligibility criteria
Age
27 – 80
Nationality
Candidate must be a national or legal resident of the country of assignment.
Requirements
Required experience
3 years of experience in accounting and treasury; • Familiarity with International Accounting Standards (IAS); • Ability to review a variety of data, identify and adjust discrepancies. Skills: • A high level of computer literacy, in particular in computerized accounting systems (including SAP) is required. Proficiency in Microsoft Office applications is required; • Good oral and written communication skills are required; • Working knowledge of English and Hungarian is required; • Any other language would be considered as advantageous.