Administrative Intern At ReFOCUS Media Labs

Main objective:

To support the management and financial team in issues related to general administrative work.
This role preferably requires experience in administration and communication, and reports directly to ReFOCUS CEO.

Hours:
20 hours per week

Duration:
6 months minimum, preferably 1 year

Location:
Remote Working or in Athens

Benefits:
Being part of a wonderful team and helping our mission to succeed. Mentoring support & training related to the role and your development interests. There is no financial compensation associated with this role. This role can be accounted as an official internship. Depending on funds, this position may turn into a paid contract.

Purpose:
Join us in our mission to create a global network of media labs dedicated to equipping asylum seekers and recognised refugees with modern media creation skills. At ReFOCUS, we are committed to providing a platform for these talented individuals to showcase their original work, share their stories, and pursue professional careers in the media industry. We believe in empowering and amplifying their voices to foster understanding and create positive change in society.

The Administrative Intern will play a role in ensuring the smooth operation of ReFOCUS Media Labs by assisting in administrative processes, coordinating between different teams, and supporting financial and managerial functions. This is an excellent opportunity for someone looking to gain hands-on experience in nonprofit administration while contributing to meaningful media projects that drive social change.

Responsibilities:

• Act as a liaison between different ReFOCUS Media Labs, ensuring smooth communication and workflow.
• Assist in financial and operational coordination, supporting the CEO and accountant with reports, documentation, and budget tracking.
• Perform general administrative duties, including email correspondence, scheduling meetings, and maintaining records.
• Support internal communication and project coordination across teams.
• Help manage databases and organise digital files.
• Assist in preparing presentations, reports, and organisational materials.
• Provide logistical support for events, training sessions, and team meetings.
• Translate activity reports and donors materials into Polish or English.
• Contribute to improving operational efficiency within the organization.

Skills & Experience:

• Language Skills: Proficiency in both English and Polish (spoken and written) is essential.
• Administrative: Experience in documents management, database building and preparation of short presentations.
• Tech-Savvy: Familiarity with Google Workspace, Canva and general digital tools.
• Organisational Skills: Strong attention to detail, good time management.
• Communication Skills: Ability to liaise professionally with different teams, stakeholders, and external partners.
• Personal qualities: Ability to work independently and take initiative, patience. Proactive, self-motivated.
• Interest in Media & Nonprofit Work: Passion for media, education, and working in an international environment is a plus.

Language:
The working language of ReFOCUS is English, however for this position a knowledge of Polish is required.