Administrative Officer At Syria Civil Defense (White Helmets)

ABOUT Les Casques Blancs / THE WHITE HELMETS

Les Casques Blancs (CB) is a not-for -profit organization based in Quebec, Canada. Its focus is to promote, develop and implement community-based, service-based, and recovery-oriented projects to improve the lives of civilians in conflict zones, particularly in Syria. It aims also to bolster the resilience of communities in which we work and contribute to the promotion of human rights and civilian protection by fighting impunity and seeking justice and accountability. It shares knowledge and experience between Syrians, Quebecers, and Canadians to promote shared values of human rights, gender equality, and democracy.

SCOPE OF WORK

Under the supervision of the Advocacy and Communications Manager, the Administration Officer will be responsible for ensuring effective administration and coordination support providing assistance for different activities when needed.

TERMS OF REFERENCE

• Duty station: Montreal Office – Quebec, Canada (Hybrid)
• Line manager: Operations Manager
• Line management Responsibility: N/A
• Full-time/Part-time: Full-time

Tasks and activities:

Administrative tasks

• Coordinate meetings and schedule appointments.
• Follow up with stakeholders and collect inputs for reports.
• Write minutes of meetings of a range of management and program meetings.
• Provide administrative support to the management.
• Assist with translation of reports and statements.
• Update contacts databases.
• Collate meeting reports for monitoring and reporting purposes.

Logistics:

• Coordinate travel in accordance with travel policies.
• Support planning and logistic arrangements for conferences, workshops, and special events (site selection, catering, hotel, transportation, etc.)

Required qualifications: Education, Experience and Competencies:

• Attestation of college study (AEC), Diploma of college study (DEC) or BA in Business Administration, psychology, social administration, or relevant field desirable.
• Fluent in Arabic and English (spoken and written).
• French is desirable.
• Good knowledge of the Syrian context is desirable.
• Good knowledge of operations management (HR, procurement, administration and logistics, finance, etc.) is desirable.
• Previous experience in administration, media and advocacy activities is desirable.
• Organizational and time-management abilities.
• Cross-cultural communication and interpersonal skills, and able to interact professionally with culturally diverse staff and stakeholders.
• Ability to perform clerical work with a high degree of accuracy and attention to details.
• High sense of confidentiality, reliability, and discretion.