Area Coordinator At Concern Worldwide

Job Title: Area Coordinator – Kordofan States (West & South)

Reports to: Programme Director (Implementation)

Direct reports: Area Managers, FSL PM, H&N PMs

Liaises with: Country Management Team (Programme, Finance, Systems), Technical Managers (Health/Nutrition, MEAL, CVA Coordinator) Programme Teams, and other humanitarian actors at the state level.

Job Location: Temporarily based in Port Sudan till access opens in El-Fula, West Kordofan or Kadugli, South Kordofan

Contract Details: This is a 24-month role with unaccompanied terms.

This is a 24 month; replacement role with unaccompanied terms based in Port Sudan till access opens in Elfula, West Kordofan with a salary of band of € 45,457- € 50,508.

You will report to the Programme Director and will line manage managerial national staff positions (three area managers; FSL PM, H&N PMs). You will work closely with the Country Management Team (Programme, Finance, and Systems), Technical Managers (Health/Nutrition, MEAL, CVA Coordinator) Programme Teams, and other humanitarian actors at the state level.

We would like you to start as soon as possible.

Your purpose:

To ensure the effective implementation of high-quality programmes in Kordofan states (South & West) (overseeing programming and offices in El Fula, Muglad, Kadugli and Abujubeiha) through the effective leadership and management of programme staff in the delivery on the outcome level results within our integrated programming. To lead and manage the systems functions (logistics, admin, HR and finance) for Concern’s programme in the state, ensuring compliance with Concern and donor policies and procedures. As the Concern representative in the area, the Area Coordinator will oversee management and development of Concern in the area and will develop and maintain good relationships with peer NGOs, local authorities and communities in which we work. The Area Coordinator is a member of the extended Country Management Team.

You will be responsible for –

Programme Cycle Management:

• Participate in the finalisation of programme proposal documents, taking a lead on South & West Kordofan activities, including the global proposal, logical frameworks, implementation plans, M&E plans and budget and participate in reviews and revisions as necessary during the life cycle of the programme.
• Prepare and implement programme activities, recruitment and procurement plans that integrate all approved grants for South & West Kordofan.
• Prepare regular reports on programme activities and expenditure variances for internal management purposes and for donors, Head Office, local and national authorities etc.
• Prepare and regularly revise annual budgets for South & West Kordofan integrating all approved grants.
• Ensure the allocated budget is utilised effectively and any necessary adjustments are requested in a timely manner.
• Ensure all expenditure is authorised and spent in accordance with Concern’s and donors’ procedures.
• Monitor monthly management account reports from finance to ensure that expenditure is being accurately recorded and to avoid any under- or over-spends.
• Ensure all aspects of Concern’s activities in South & West Kordofan adhere to programme quality standards and policies (PM&E, Complain Response Management (CRM)).
• Integrate mainstreaming activities (equality, HIV&AIDS, gender, environment protection) in the South & West Kordofan programme.

Management of West & South Kordofan field offices (El Fula, Muglad, Kadugli and Abujubeiha)

• Ensure Concern’s and donors’ procedures and controls in relation to procurement, warehousing and fleet management are in place in each field office, understood and complied with by all relevant personnel, liaising with the systems team and Systems Director for support
• Ensure all assets lists and inventories are properly recorded and maintained in all field locations
• Conduct physical stock, asset and inventory counts when necessary
• Ensure all monthly procurement, warehousing and transport reports from all field locations are accurate and completed in a timely manner and review these for any potential issues before forwarding to the logistics team, based in the coordination office (Port Sudan)
• Ensure the cashier is in compliance with Concern’s finance policies and procedures and that the relevant documents and reports are submitted to finance in the coordination office (Port Sudan) on a timely basis
• Provide accurate and timely cash-flow forecasts to the finance team in the coordination office (Port Sudan)
• Ensure the on-going maintenance and efficient running of Concern’s field offices and premises (offices, stores and residences)
• Oversee and manage the transport and administration budgets for both the Kordofan offices

People Management:

• Manage the relevant programme and support staff to create an environment conducive to efficient and effective implementation of the set activities.
• Ensure that all positions have accurate job descriptions, and that each member of the team fully understands outcomes that are expected of them by setting SMART objectives.
• Provide technical support and on-the-job training to staff, including a thorough induction at the start of their contract.
• Contribute to staff capacity building and career development, with the objective of developing the individuals and to create and support a strong senior national staff team.
• Monitor and review performance and hold staff accountable for meeting objectives.
• Ensure that work within the team(s) is planned and organised in a way which meets the organisation’s needs efficiently while ensuring that team members are given appropriate workloads.
• Identify and take appropriate action to fill HR resource gaps (create new roles or recruit to replace as required).
• Ensure that every member of the team is aware of, understands and complies with all of Concern’s policies and procedures (P4, finance, logistics, HR, security management etc.).

Representation:

• Participate regularly in cluster and other relevant coordination meetings.
• Share information with other actors (other NGOs, UN agencies, private sector etc.) for effective coordination and cooperation.
• Ensure regular coordination with authorities and other actors operating in the same sector.
• Monitor, analyse and report on the security status in the programme area, across South & West Kordofan (El Fula, Kadugli & Abujubeiha) localities to the Systems Director.
• Ensure the implementation of security policies and standard operation procedures, and address security training needs.
• Ensure that security protocols are adhered to by all staff in West South & West Kordofan state
• Actively participate in collective exercises (e.g. Preparing for Effective Emergency Response (PEER) plan, Security Management Plan (SMP) and other Concern initiatives.
• Liaise with other Concern Sudan programme coordinators for information and knowledge sharing on good practices across the country programme.
• Take active measures to address equality issues, particularly relating to gender, in programme as well as operational (e.g. HR) activities.
• Ensure the highest stands of accountability within and outside the programme and enable staff, beneficiary and other stakeholder participation at all stages of the project cycle.
• Be aware of, understand and comply with all of Concern’s policies and procedures (P4, finance, logistics, HR, security management etc.).
• Actively participate in any emergency response if called upon to do so (within the existing programme area or in a new one).
• Undertake other related duties as may reasonably be assigned by the Country Director or the line manager.

Security:

• Monitor, analyse and report on the security status in the programme area, across South & West Kordofan (El Fula, Kadugli & Abujubeiha) localities to the Systems Director.
• Ensure the implementation of security policies and standard operation procedures, and address security training needs.
• Ensure that security protocols are adhered to by all staff in West South & West Kordofan state

Other:

• Actively participate in collective exercises (e.g. Preparing for Effective Emergency Response (PEER) plan, Security Management Plan (SMP) and other Concern initiatives.
• Liaise with other Concern Sudan programme coordinators for information and knowledge sharing on good practices across the country programme.
• Take active measures to address equality issues, particularly relating to gender, in programme as well as operational (e.g. HR) activities.
• Ensure the highest stands of accountability within and outside the programme and enable staff, beneficiary and other stakeholder participation at all stages of the project cycle.
• Be aware of, understand and comply with all of Concern’s policies and procedures (P4, finance, logistics, HR, security management etc.).
• Actively participate in any emergency response if called upon to do so (within the existing programme area or in a new one).
• Undertake other related duties as may reasonably be assigned by the Country Director or the line manager.