Area Finance Officer At ACTED

ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries.

ACTED Nigeria

Present in Nigeria since 2017, ACTED teams are supporting displaced and conflict-affected populations in the North-East of the country, around Maiduguri, with a coordination office based in Abuja. The NGO provides emergency assistance to the most vulnerable populations through a variety of activities, such as building emergency shelters, distributing non-food items, assisting in the management of camps for displaced persons or providing logistical support as well as information management services to the humanitarian community.

You will be in charge of

1.Budget preparation and contractual review

• Upon request of the CFM prepare budgets based on support costs information (allocation tables, Monthly Running Costs and saga) and programme/logistics inputs (BoQs, designs, etc.)
• At Area level, lead the financial part and aspects of the kick off meetings for projects implemented in the Area

2.Implementation and Follow-Up of Financial tools

2.1 Monthly TITANIC consolidation and review

a) Accounting Flows (by the 5^th of each month and upon request) of the Area

• Check that the cash and bank balances in SAGA match the cashbook and the physical cash in the safe/bank statement. In case of discrepancy, identify the reasons of the gap and correct it
• Check that the flows are well cross-referenced
• Check the level of open advances and loans and evaluate the financial risk for ACTED, if any
• Analyse the exchange rate gains or loss, conduct surveys upon CFM request to optimize the changes operations
• Make sure that the financial information in the exit forms whenever a staff is leaving the organization is matching the accounting data (SAGA) and that the advances are closed at least 5 days before the staff is leaving the organization

b) Accounting Data review (between the 1^st and the 4^th of each month and upon request)

• Review that the SAGA entries of the Month are respecting the ACTED Standard Description
• Make sure each entry has a second libellee and a Third Party code when necessary as per the Standard Description requirements.
• Check that the entries in SAGA have the proper accounting code, in line with ACTED Standard Accounting Chart

c) Cost Analysis (between the 10^th and 15^th of each month and upon request)

• Review the ACTs of the Area and suggest potential reallocations to the CFM
• Upon request, present a cost analysis of the area to CFM and CD to support the decision making process

d) Allocations (between the 10^th and 15^th of each month and upon request)

• Follow up of ACTED’s resources allocation per project at area level

e) Budget Control and Funding Structure (between the 10^th and 15^th of each month and upon request)

• Update the monthly BFU, CFU, DFU for the projects of the Area, and send them to CFM for validation
• Provide an analysis of ACTED resources to be funded on new proposal
• Identify funding gaps and risks

2.2 Staff salary payement preparation (between the 25^th and 30^th of each month)

• Ensure the consistency between FATS, attendance sheets and leave sheets.

3.Training and Capacity Building

• Ensure training of the Area finance staff on ACTED FLAT Procedures and tools
• Support the finance and administration teams in the mastering of financial documents, accounting software SAGA
• Contribute to the global efficiency enhancement of the teams
• Perform trainings on financial management to local partners

Expected skills and qualifications

• Master’s degree minimum in Finance or related area;
• 1+ year of solid experience in financial management and monitoring systems, preferably of large development
• programs, possibly complemented by academic expertise;
• Excellent financial and analytical skills;
• Excellent communication and drafting skills for effective reporting on programme financial performance;
• Ability to manage a financial/monitoring team and demonstrate leadership;
• Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts;
• Ability to operate in a cross-cultural environment requiring flexibility;
• Familiarity with the aid system, and understanding of donor and governmental requirements;
• Prior knowledge of the region an asset;
• Fluency in English required – ability to communicate in local languages an asset;
• Ability to operate Microsoft Word, Excel and Project Management software

Conditions

• Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
• Living allowance of 300 USD
• Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
• Flight tickets in and out + Visa taken in charge by ACTED
• Provision of medical and repatriation insurances