Area Manager (Central Provinces: Tete, Manica) At WeWorld

Position: Area Manager (Central Provinces: Tete, Manica)

Reporting Relationship: Country Head of Programmes and Country Representative

Location: Tete with frequent missions on the field

Deadline: 25/06/2024

Starting date: ASAP

Family Duty Station: YES

R&R: NO

Working context

WeWorld has been working in Mozambique since 2000 with development and emergency projects in the fields of education, food security, climate change resilience and DRR in the provinces of Maputo, Gaza, Inhambane, Zambezia, Manica, Cabo Delgado and Tete. WeWorld carries out emergency projects in the provinces of Manica and Cabo Delgado. It has been intervening in response to Idai and Kenneth cyclones (2019) to assist affected populations, in 2020 it also started intervention in response to COVID-19 and to strengthen the social cohesion and the peacebuilding in Cabo Delgado province.

At present, our main donors in the country are Italy (AICS), the EU, the UN (UNICEF, WFP, UNDP) and the Swiss Cooperation.

Job description

The WeWorld Area Manager is responsible for supporting the country strategy, focusing on projects implemented in the Central area of Mozambique in accordance with the organisation’s strategy, plans and policies in Mozambique. The Area Manager will ensure the technical and quality control of current project interventions in Mozambique and contribute to the development of new interventions. The Area Manager is responsible for the proper management of WeWorld’s offices in the Central provinces of the country.

Main tasks and responsibilities

Coordination of the project Mais resiliência, mais comunidade

• Coordinate (Project Focal Point) the Mais resiliência, mais comunidade project

• Execute the approved project plans within the limits set by the Country Head of Programmes and the Country Representative

• Supervise, guide, coordinate and monitor project staff, ensuring clarity of project plans and priorities while encouraging effective teamwork

• Ensure high-quality implementation of the Mais resiliência, mais comunidade project, including intermediate project reporting. Special attention should be given to:

• Ensure that activities are properly planned
• Share the technical and financial planning (monthly and quarterly) with the Head of support Services
• Ensure a work plan to be shared with the line manager in the event of absence
• Directly ensure the correct physical and digital archiving of the project’s technical documentation (sources of verification)
• Ensure the verification and correct physical and digital archiving of the project’s administrative and procurement documentation (accounting and administrative documents)

Area coordination

• Coordinate the workflow, provide quality control and support the Project Focal Points and Coordinators, in coordination with the Programme Coordinator and the Country Representative:

• Support the Project Focal Points and Coordinators in the monthly programming of activities
• Support the Project Focal Points and Coordinators in organising the weekly coordination meetings, analysing the needs and requirements of the Areas in terms of coordination
• Organise weekly planning meetings and facilitate interdepartmental coordination (programme, logistics administration)
• Support the Project Focal Points and Coordinators in the correct physical and digital archiving of the project’s technical documentation (sources of verification)
• Support Project Focal Points in the elaboration of co-financing plans

• Direct supervision of the Project Focal Points and Coordinators currently working in Tete and Manica missions (DelPaz, flanders, others, depending on whether new funding is obtained):

• Verify the correct execution of activities and compliance with the monthly programme, directly ensure the correct physical and digital archiving of the project’s technical documentation (sources of verification)
• Support the Head of support Services in supervising the verification and correct physical and digital archiving of the project’s administrative and procurement documentation (accounting and administrative documents), etc.

• Ensure the preparation, supervision, coordination and submission of the reports to the donors, in collaboration with each Project Coordinator and administrators

• Represent WeWorld at sectorial and coordination meetings when required

• Actively participate in clusters (or supervise the active participation of other colleagues) and in INGO and Security group forums

• Provide support in the management and operation of Tete and Manica offices, respecting the organisation’s regulations and policies

Project management, reporting and quality control

• Supervision and management of the work plans for the projects and bases in Tete and Manica, along with the support of the Project Coordinators and relevant team members to ensure the correct implementation of the activities

• Manage overall project budgets in accordance with the donors’ and WeWorld guidelines, supporting the project coordinators in budget structuring when necessary

• Provide support and supervision to PFPs and project coordinators through regular field visits and meetings with officials and project team members

• Ensure that all reports and sources of verification are properly compiled and sent to donors on time

Human resources

• Supervision and capacitation of project coordinators and other relevant project staff;

• Ensure that project staff comply with WeWorld’s rules and regulations and abide by WeWorld’s values and code of ethics

• Management of the flow of information between project coordinators through the organisation of regular meetings

• Lead and motivate the project team by building a collaborative working environment

• Ensuring a proactive attitude and contribution to the identification of the employees’ training

• Organise evaluations of the technical and administrative staff for the projects in the Areas on an annual basis (January – February)

• Select and participate in the recruitment process for national staff for the projects in the Areas

Monitoring and supervision

• Contribute to the implementation of the MEAL strategy and tools for projects in the Areas

• Support project coordinators in planning and monitoring the execution of activities and the achievement of the expected results

• Implement and supervise the project coordinators’ MEAL plans

Security

• Contribute to the implementation of the security plan in the provinces under your jurisdiction

• Supervise that the team complies with the organisation’s safety manual and SOPs

• Update and advise the country representative on security measures to be taken in the Areas

• Organise training sessions for local and international staff

Any other tasks requested by the country, for the effective and quality implementation of WeWorld’s strategy and projects in Mozambique, in accordance with the needs of the mission.

ESSENTIAL REQUIREMENTS

Qualifications and Knowledge

• Bachelor’s Degree / First Level Degree or equivalent foreign qualification relevant to the reference sector (e.g. Political Science and/or International Cooperation, Agricultural and Forestry Science and Technology, Tropical and Subtropical Agricultural Science, Agricultural and Food Science and Technology, Economics, Environmental Science) accompanied by at least 3 years’ experience in the same sector
• Bachelor’s Degree / First Level Degree or equivalent foreign qualification in another sector accompanied by at least 5 years’ experience in the reference sector (Agriculture, Food Security and Rural Development).
• Good knowledge of the policies and procedures of major international donors (EU, AICS, UN, etc.)
• Good knowledge of MSOffice
• Fluency in written and spoken Portuguese or Spanish

Professional experience

• At least three or five years of professional experience in international development cooperation depending on the academic background
• At least three years of proved experience in managing development projects funded by institutional donors in the field of agriculture and rural development
• Experience in economic empowerment programming
• Experience in gender mainstreaming
• Proved experience in successful project proposals writing

Skills and Abilities

• Ability to assess needs, develop and write new project proposals
• Ability to analyse information, evaluate options, think and plan strategically
• High degree of flexibility and ability to adapt behaviour to the needs of the situation
• Ability to work independently and prevent/resolve problems
• Proven organisational skills and ability to manage multiple tasks effectively while promoting quality, team spirit and positive working relationships with colleagues
• Good communication and negotiation skills and sensitivity in dealing with local institutions on critical issues
• Cultural, gender, religious and age sensitivity and adaptability
• Strong commitment to the mission of WeWorld, genuine interest in international cooperation development issues

DESIRABLE REQUIREMENTS

• Previous professional experience in Mozambique
• Knowledge of the Italian language
• Fluency in written and spoken English

WHAT WE OFFER

Type of contract: a first 6 (six) month collaboration contract subject to verification of the achievement of specific objectives (these objectives will be agreed together with the Country Representative upon arrival on assignment); a second collaboration contract of 6 (six) months renewable, following the positive evaluation of the first three months of contract

Economic conditions to be defined according to WeWorld Expatriates Compensation Policy: Base Salary (seniority/role held) + Contributions (role complex and hardship based on place of work; housing, schooling, flights for children and insurance coverage for children)

Annual leave: 2,5 days/month (working days)

Flight ticket: one return flight every 12 months of contract

Health insurance: covered