This is an exciting opportunity for an organized & detail-oriented multi-tasker looking to contribute to building peace with one of the world’s oldest peacebuilding family of organizations.
We are looking for an excellent candidate to support the day-to-day administration of International Alert Europe in the role of Assistant. The Assistant will provide general administrative and coordination support to the Executive Director in the governance, leadership, and management of International Alert Europe. The postholder will be responsible for providing high-quality assistance across a range of administrative tasks, including budget monitoring and compliance with national regulations, and have the opportunity to contribute to special organisational projects as assigned.
If you have experience in administration, finance or office management in the Netherlands and written and verbal communication skills in both Dutch and in English, this role might be for you!
Role duties and responsibilities:
- General administrative support to the Executive Director
- Liaise with external service suppliers & parties in relation to payroll, banking, insurance, registration, and other due diligence processes.
- Ensure timely & regular updating of registration and other compliance issues, with local authorities, including the Dutch Chamber of Commerce (“Kamer van Koophandel”).
- Support meetings of the Board of Directors (“Bestuur”), including logistics, travel, accommodation, venue; take detailed notes and maintain record of key decisions and resolutions, and support other ad hoc Board-related tasks.
- Process invoices, receive deliveries, and expedite outgoing mail by post or courier
- Provide logistical support to activities, events, and special projects, as well as general meetings including scheduling online meetings, booking meeting rooms, arranging catering, etc.
- Take detailed minutes at meetings and disseminate to attendees with actions and deadlines clearly noted, and following up to ensure actions are completed ahead of future meetings.
- Providing ad-hoc assistance to the ED on departmental and strategic projects, including undertaking research and analysis.
- Contribute to communications and knowledge management and participate in organisation-wide events and discussions on related topics/projects.
- Contribute in other ways to the effective functioning of International Alert Europe as required.
- The postholder may be required to travel on occasion, if meetings are held overseas or special projects dictate. All domestic and international travel will be subject to risk considerations.
Please note that the above are just some of the requirements for this role. Please click here to view the full job description.
How to apply
Please follow this link to apply.
The closing date for all applications is the 28th of May 2023.
All applicants must have the right to work in the Netherlands.
International Alert Europe prides itself on being an equal opportunity employer and particularly welcomes applications from underrepresented people including women, people from the Global South, BIPOC, LGBTQIA+ people, disabled people, and other historically marginalised people.
While International Alert Europe will endeavour to contact all candidates within a reasonable time, this may not always be possible due to limited resources. Therefore, if you have not heard from us within two weeks of the closing date, you can assume that your application has, on this occasion, been unsuccessful.