People with physical disabilities and qualified women are strongly encouraged to apply.
WFP celebrates and embraces diversity.
Committed to the principle of equal opportunity for all its employees, we encourage qualified candidates to apply regardless of race, color, nationality, ethnic or social origin, genetic information, gender ,
gender identity and/or gender expression, sexual orientation, religion or belief, HIV status, disability.
POSITION TITLE: Administrative Assistant – G5
TYPE OF CONTRAT : Fixed Term
UNIT/DIVISION : Administration
Duty Station (City, Country) : Kinshasa, Democratic Republic of Congo
DURATION: 1 year with possibility of extension
ABOUT WFP
The United Nations World Food Program is the world’s largest humanitarian agency fighting global hunger. WFP’s mission is to help the world achieve Zero Hunger in our lifetime;
Every day, WFP works around the world to ensure that no child goes to bed hungry and that the poorest and most vulnerable, especially women and children, can access the nutritious food they need. need. Because of his
global commitment to its policies of protection and accountability towards affected populations (AAP), WFP integrates protection and AAP into its food aid response in the DRC.
WFP DRC has a complaints management mechanism consisting of several channels which include suggestion boxes, partner-managed complaints tables, community complaints committees, face-to-face consultations and a hotline.
free telephone/Green Line. WFP DRC is working to ensure that information received through these different channels is brought together in a centralized location to improve response to beneficiaries and data analysis to inform programming.
CONTEXT :
The United Nations World Food Program (WFP) is the world’s largest humanitarian agency fighting hunger around the world. WFP’s mission is to help the world achieve Zero Hunger.
Every day, WFP works around the world to ensure that no child goes to bed hungry and that the poorest and most vulnerable, especially women and children, can have access to nutritious food. that they need.
OBJECTIVES ATTACHED TO THE POSITION:
In the Democratic Republic of Congo, in its 2021-2025 country strategic plan, the World Food Program (WFP) plans to save lives and change the lives of populations through the implementation of food interventions.
crisis response and resilience.
To support its Kinshasa Office, WFP is looking for an Administrative Assistant capable of assisting in the adoption and maintenance of effective administrative practices focused on the needs of service beneficiaries and
optimal use of resources. The incumbent is required to perform routine management support tasks in a specialist business area to contribute to effective service delivery.
MAIN DUTIES AND RESPONSIBILITIES (indicative and non-exhaustive list):
Under the general supervision of the Unit Manager or Administration Officer, or his or her deputy, the Administrative Assistant must assume responsibility for the proper implementation implementation of various procedures and activities
requiring it to interpret to some extent the standard guidance and practices available to it. He must be able to recommend courses of action to his colleagues at various levels and can assign tasks to other members of the support staff.
The Administrative Assistant will be responsible for:
1. Gather information for inclusion in reports, letters and various other documents to help other staff members work effectively.
2. Answer common questions and provide timely and accurate guidance.
3. Process and manage routine administrative and financial tasks across various functional areas to contribute to effective and timely management of resources.
4. Manage and populate files and databases to ensure information is structured and can be easily accessed by staff.
5. Maintain relationships with various individuals by providing management assistance to facilitate information sharing and service delivery to staff.
6. Proofread reports, letters and various other documents, correcting them as necessary according to established guidelines.
7. Contribute to the improvement of operations procedures.
8. Collect data and perform simple analyzes to contribute to effective management information management.
9. Provide guidance to less experienced colleagues to help them carry out their tasks
10. Perform any other tasks recommended by the supervisor.
REQUIRED QUALIFICATIONS AND EXPERIENCE:
Education: Completion of secondary education. A post-secondary certificate in the functional area considered is desirable.
Experience desired: At least five years of professional experience, at increasingly higher levels of responsibility, with experience in protocol management and customs services .
Knowledge and skills :
1. Knowledge of current management practices and methods, acquired through technical training and professional experience.
2. Ability to establish and maintain relationships with diverse individuals to ensure effective support service.
3. Ability to conduct simple data analyzes and independently correct problems requiring special attention.
4. Ability to monitor and record financial transactions.
5. Good communication skills necessary to exchange information and work with people from diverse backgrounds.
6. Ability to maintain confidentiality of information
Linguistic knowledge: Mastery of French, both spoken and written. Knowledge of English will be an asset.
How to apply
Interested people who meet the criteria are asked to submit their application by clicking on the link below
https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=830636&company=C0000168410P
DEADLINE FOR SUBMITTING APPLICATIONS
22/12/2023
Ref.: VA 830636
Please note that the only documents you need to submit at this time are your CV and cover letter. Additional documents such as passports, letters of recommendation, university certificates, etc. may potentially be requested in the future.
For candidates who are experiencing difficulty accessing the WFP electronic recruitment platform and require support to apply, please contact us at the following email address: wfprecruitment@wfp.org indicating the number of the vacancy notice in the subject.
All employment decisions are made based on organizational needs, position requirements, merit and individual qualifications. WFP is committed to providing an inclusive work environment free from sexual exploitation and abuse, any form of discrimination, any type of harassment, sexual harassment and abuse of power. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any contract will be offered to members of the United Nations Advisory Committee on Administrative and Budgetary Questions (ACABQ), the International Civil Service Commission (ICSC), the Committee of Finance, the WFP External Auditor, the WFP Audit Committee, the Joint Inspection Unit (JIU) and other similar bodies within the UN system with oversight responsibilities of the PAM, both during their service and during the three years following their termination.