SUMMARY OF JOB RESPONSIBILITIES
Supports the Coalitions for Change – Social Development Team on project implementation and monitoring.
Consults with finance and administration staff on all logistical, administrative and financial aspects of program and grants management related to the Coalitions for Change Program.
Extensive interaction with Coalitions for Change team members, Program Officers of other TAF Program Units, as well as with the Finance, Administration and Grants Units.
Regular contact with Coalitions for Change Program project partners and grantees for project monitoring purposes.**
Interaction with government and non-government organizations working on basic education in the Philippines.
Interaction with Australia Department of Foreign Affairs and Trade (DFAT) program officers, as necessary.
Experience: Minimum of three (3) years professional experience, preferably with development organizations.
Education: Bachelor’s degree. Masters units preferred, including relevant training.
- Excellent verbal and written communication skills in both English and Tagalog. Experience in communications development an advantage
- Proficiency in Microsoft Office Suite and Cloud-based data management platforms expected
- Strong time management skills and professional organizational abilities
- Strong attention to detail and ability to multi-task
- Knowledge of the Philippine NGO community and government agencies particularly those working in social and human development issues
- Knowledge of DFAT or other international donor agency requirements and regulations
Title: Assistant Program Officer
Draft Letters of Grant, Letters of Amendment, Letters of Contract and correspondence related to the activities of the Coalitions for Change – Social Development Unit of the Foundation.
Collect data and prepare drafts, under supervision, and submit the Monthly Schedule of Activities, Quarterly, Mid-Year and Annual Reports and send them to relevant TAF officers and donors/funders.
Monitor reporting schedules and due dates of Consultants Contracts and Grant Agreements.
Provide administrative and logistical assistance to Coalitions for Change – Social Development Team, i.e. travel arrangements, events/training/workshop organizing and management
Prepare meeting notes, narrative reports, success stories, media alerts, press release, bullets and communications quarterly reports for the unit.
Will have some external interactions with partners, consultants, funders, etc.
Will have some partner management responsibilities
Represent the Foundation’s Coalitions for Change – Social Development Unit as requested by the Social Development Senior Program Officer, Program Officer or Strategic Advisor
Assist the Senior Program Officer and/or Program Officer track program expenditures and targets.
Manages the unit’s filing system (i.e. Consultants’ contracts, Grant Agreements) both electronic and hard copy.
Provides assistance to The Asia Foundation-Philippines’ internal activities (i.e. brownbags, Holiday Party, etc.) as requested
Other duties as assigned by the Representative, Assistant Representative, and the Program leader for Coalitions for Change
How to apply
Interested applicants should accomplish and send their TAF Application Form (https://tinyurl.com/TAFAppForm) and Letter of Intent to recruitmentPH@asiafoundation.org on or before 4 PM on September 1, 2021.
Please use email subject: Job Application_[SURNAME]_APO-CfC-SDT
Sample: Job Application*DELA CRUZ* APO-CfC-SDT
Only short-listed applicants will be contacted.