Associate HR Officer (Sourcing and Outreach)- WHO At UN Volunteers

Mission and objectives

WHO leads global efforts to expand universal health coverage. We direct and coordinate the world’s response to health emergencies. And we promote healthier lives – from pregnancy care through old age. Our Triple Billion targets outline an ambitious plan for the world to achieve good health for all, using science-based policies and programmes.

Context

WHO began when its Constitution came into force on 7 April 1948, a date we celebrate every year as World Health Day. We are now more than 7000 people from more than 150 countries working in 150 country offices, in 6 regional offices and at our headquarters in Geneva.

WHO works worldwide to promote health, keep the world safe, and serve the vulnerable.

Our goal is to ensure that a billion more people have universal health coverage, to protect a billion more people from health emergencies, and provide a further billion people with better health and well-being. https://www.who.int/

The Department of Human Resources and Talent Management (HRT) is responsible for providing a sound, well managed, responsive and efficient organization-wide Human Resources Management strategy and global HR advisory services which support the work of WHO and its member states.

Under the supervision of the Team Lead, Global Sourcing and Recruitment Team, the UN Volunteer will work with other team members, and will provide a range of administrative assistance in the day-to-day activities related to technical HR work in the area of human resources with a focus on supporting one or more of the following areas: outreach, selections, recruitment, roster management, and onboarding. The UN Volunteer will work in close collaboration with the HR Business Associates and HR Business Partners, and support staff and managers from the hiring departments in the various divisions across Headquarters. Instructions are received from the Team Lead and/or assigned HR Officers.

Task description

Within the delegated authority and under the supervision of the Team Lead in the Global Sourcing and Recruitment Team or his/her designated mandated representative(s), the UN Volunteer “Associate HR Officer (Sourcing and Outreach)” will:

I. Outreach:

Under the guidance of the Team Lead provides the primary support in:

a) Developing and implementing talent acquisition sourcing and outreach strategies for HQ and ensuring outreach activities are in line with outreach goals.

b) Supporting visibility of outreach activities with the focus on the Employee Value Proposition of WHO by liaising with internal communication and external relation activities targeting employer branding activities.

c) Collecting statistical data (HQ but also regional and country offices) and conducting regular analysis and drafting outreach results reports on trends and developments related to talent sourcing and outreach.

d) Supporting the planning and execution of the team’s outreach activities that include, but are not limited to, career events, job fairs, online channels (social platforms, professional networks). Provides guidance and supporting documentation to participating team members.

e) Actively looking for synergies with regional and country offices to support specific functional staffing needs and harmonized outreach and sourcing activities.

f) Building partnerships, developing and maintaining effective relationships with a variety of outlets and social networks and posting boards platforms, institutions of higher learning, target organizations specializing in diversity and employing persons with disability, professional associations, WHO specialized networks and collaborating centres, development aid agencies, medical journals, online media, NGOs in official relations with the UN and other recruiting sources to recommend creative new ways of sourcing talent using contemporary recruitment tools and technologies.

g) Continuously remaining abreast of the latest trends and best practices in the field of talent acquisition to further and promote the Organization’s brand and reputation as an employer.

II. Administration:

Provides daily administrative support to the Team in:

a) Acting as a focal point for administrative functions requiring Team Lead’s approval.

b) Maintains an updated and efficient tracking system to ensure cases are efficiently managed within the allocated timeframe and in the most effective way; maintains all necessary records, databases and statistics to allow comprehensive filing, tracking and analysis.

c) Scheduling team’s meetings, acting as a focal point for the Team’s shared folders and Ms Teams space.

d) Monitoring targets and deadlines in submission reports within the team.

e) Monitoring and keeping accurate records and payment deadlines for procurement actions by maintaining and administering procurement contracts vendors, consultants, Agreements for Performance of Work (APW), and other contract modalities.

f) Keeping records of leave and absences of all UNV colleagues in the Team.

g) Acting as focal point for communication on administrative matters with the UNV Office.

h) Performs any other related tasks as may be required or assigned by the supervisor.

Results/expected outputs:

• As an active WHO team member, efficient, timely, responsive, client-friendly and high-quality support rendered to WHO and its beneficiaries in the accomplishment of her/his functions, including: o Meeting expectations of the role within the set deadlines.

• Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment.

• A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

Eligibility criteria

Age

27 – 80

Nationality

Candidate must be a national of a country other than the country of assignment.

Requirements

Required experience

5 years of experience in Human Resources including in sourcing and outreach, recruitment and talent acquisition in the UN or an international organization. The experience could also be a mix of minimum 3 years in HR + minimum 2 years in Administration. Experience working in a multi-cultural environment.

Desirable: Two years’ recent experience in a WHO or UN division, preferably in the area of Human Resources sourcing and outreach, to have a sound knowledge of the Staff Regulations and Staff Rules, procedures and practices as related to the work. Experience in organizing and/or participating in outreach activities.

Functional knowledge and skills:

Strong analytical skills and good sense of judgement.

Ability to draft in English neatly, concisely and grammatically correct.

Very good organization and public speaking skills.

High sense of prioritization and attention to details.

Discretion and tact; ability to handle and preserve confidential information.

Ability to liaise with people at all levels in the Organization and to proactively search for information.

Ability to plan ahead and at the same time work well under pressure.

Customer orientation, cultural sensitivity and good business ethics.

Self-motivated, flexible and able to innovate.

Good knowledge of WHO/UN rules, procedures and office practices is desirable.

Other:

Understanding of procurement process and modalities.

Proficient computer skills in MS Office applications (including PowerPoint, Excel, Word).

Practical knowledge of ERP applications such as Oracle or SAP would be an asset.

Practical knowledge of recruitment and onboarding system such as Taleo (Oracle based) would be an asset.

Area of expertise

Human resources

Languages

English, Level: Fluent, Required

French, Level: Working knowledge, Desirable

Required education level

Bachelor degree or equivalent in Human Resources, Business Administration, Business Management, or any relevant field.

Competencies and values

• Professionalism

• Integrity

• Teamwork and respect for diversity

• Commitment to continuous learning

• Planning and organizing

• Communication

• Flexibility

• Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards WHO’s mission and vision, as well as to the UN Core Values.

Other information

Living conditions and remarks

WHO is present in two offices in Hungary: WHO Country Office for Hungary and the WHO Budapest Centre.

The WHO Budapest Centre, out-posted office of WHO Headquarters, was established in December 2016, and is composed of the following teams:

• Administrative Law team

• Global Board of Appeal

• Procurement

• HRT/TAM Global Sourcing and Recruitment Team

• Global Assurance Hub

• IT Cybersecurity team

Capital city: Budapest (population of 1,721,000) Budapest is the centre of cultural life in Hungary and is as lively as any other capital in Europe. It is relatively easy to get along in English in the capital city, especially with the younger generation. Several language schools offer courses to learn Hungarian.

Residential Housing: With the housing market currently over-supplied, expatriates can relatively easily find long-term housing at a wide range of quality and prices. The current monthly rental cost starts at EUR 500 (1-bedroom apartment) plus utilities and common service expenses.

Medical Facilities: Hospitals and clinics meet European standards with facilities for all necessary surgical procedures. Many doctors, particularly in Budapest, speak English.

Educational Facilities: Budapest offers a wide range of educational facilities for children of all ages, including several international schools (English, French, German and Japanese).

UN Volunteer entitlements and allowances: The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. The allowances are in no way to be understood as compensation, reward, or salary in exchange for the UN Volunteer’s service. Contingent on specific eligibility criteria, location of the volunteer assignment and contractual type and category, the payment of allowances will begin from the date of Commencement of Service For more information on entitlements please read the Condition of Service (https://explore.unv.org/cos). For information specific to your assignment please see below:

Please note that the amounts can vary according to fluctuations of the monthly post adjustment.

Monthly Living Allowance (Per month): USD 1888.76

Entry lump sum (one-time payment): USD 4000

Exit allowance (for each month served, paid on completion of contract): $225

Medical and life insurance: Cigna Private Insurance

Leave entitlements:

Annual leave: 2.5 days accrued per calendar month

Certified sick leave: 30 days

Uncertified sick leave: 7 days

Learning leave: 10 working days per consecutive 12 months

Maternity Leave: 16 weeks

Paternity Leave: 10 days

Inclusivity statement

United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Note on Covid-19 vaccination requirements

Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable host entity policy