Associate Project Manager, At HIV Programmes and Advocacy

About the IAS:

IAS – the International AIDS Society – leads collective action on every front of the global HIV response through its membership base, scientific authority and convening power. Founded in 1988, the IAS is the world’s largest association of HIV professionals, with members in more than 170 countries. Working with its members, the IAS advocates and drives urgent action to reduce the impact of HIV. The IAS is also the steward of the world’s most prestigious HIV conferences: the International AIDS Conference, the IAS Conference on HIV Science, and the HIV Research for Prevention Conference.

The IAS promotes and invests in HIV advocacy and research on key issue areas through our strategic programmes, initiatives, and campaigns that advocate for urgent action to reduce the global impact of HIV, including increased investment in HIV cure research; optimizing treatment and care for infants, children and adolescents with HIV in resource-limited settings; preventing and treating HIV-related co-infections; and expanding access to prevention, treatment and care for key populations vulnerable to HIV acquisition – such as men who have sex with men, people who inject drugs, sex workers and transgender people – including protecting their human rights by combatting punitive laws and discriminatory policies.

More information on IAS can be found at

Details of Employment:

The Associate Project Manager, HIV Programmes and Advocacy will be based in Geneva, Switzerland and report to the Senior Project Manager, HIV Programmes and Advocacy. The position is open-ended and full-time to start as soon as possible.

Purpose of the Position:

The incumbent will support the project management and administration of two key programmes, on Differentiated Service Delivery (DSD) and person-centred care as well as related campaigns. The incumbent will provide overall programmatic coordination, budgeting, financial and logistical administrative support for the HIV Programmes and Advocacy department.

Through its programmes, the department harnesses research, shapes the evidence base and amplifies the voices of communities living with and affected by HIV to influence policy across and beyond the HIV care continuum. Specifically, through the DSD programme, the IAS aims to scale up and improve access to and quality of prevention, testing, treatment and support services for people living with and affected by HIV. The person-centred care work promotes stigma-free and quality models of care that respond to the diversity of people for example according to age, gender, association with one or more key population group, HIV status, and evolving health needs over time.

The HIV Programmes and Advocacy department maintains a focus on three cross-cutting issues: human rights, gender and youth. Each of the department’s programmes purposely incorporates and mainstreams these issues into its activities.

Main Responsibilities:

Coordinate meetings and events

  • Contribute to the smooth running of virtual, hybrid and in-person events by setting up inviting speakers, coordinating audio visual recordings, and supporting the documentation of meetings
  • Support participants in the lead-up to and during events through registration, technological support and general guidance
  • Organize logistics for meetings and events including venue, audio visual equipment, catering, transportation and meeting materials including travel arrangements
  • Take notes, draft communications and reports highlighting key points discussed and outcomes from meetings and events
  • Schedule virtual and in-person project collaboration meetings, support development of meeting agendas and document meeting minutes.

Provide project management support

  • Administer contracts, process invoices and other agreements with sub-award recipients, consultants and other partners, including tracking timelines, deliverables and expenditures
  • Maintain up-to-date budget and expenses, for internal monitoring and planning and updating the internal budget system
  • Support writing donor reports and grant proposals
  • Serve as backup for other assistants and office administrator as needed.

Perform any additional tasks to support the smooth running of activities conducted by the HIV Programmes and Advocacy department as requested.

Academic Qualifications:

  • A degree in public health, international development, business, business administration, hospitality management, project management, or a related field or relevant work experience.

Work Experience:

  • A least 2 years’ experience in a similar position; preferably working in global health or development at an international level
  • Experience coordinating virtual, hybrid and/or in-person meetings or events including logistics and booking international travel
  • Experience coordinating and administering projects and working across functional areas
  • Experience in taking minutes and writing reports in English a strong asset
  • Experience overseeing budgets and updating financial records a plus
  • Experience working with external partners, donors, service providers and/or consultants an advantage
  • Demonstrated interest in models of healthcare provision is a plus.


  • Basic understanding of global health challenges, including those specific to people living with and affected by HIV
  • Ability to deal with numerous tasks simultaneously and prioritize
  • Track record of an evaluation mindset and being data-driven
  • Ability to work independently and take initiative
  • Good time management, organizational skills and communication skills
  • Meticulous attention to detail
  • Customer-service attitude
  • Ability to work under pressure in an international context
  • Strong computer skills in the Windows environment and in utilizing virtual meeting platforms
  • Ability to travel internationally in the future (potentially 1-2 business trips per year).


  • Excellent written and oral English language communication skills. Another language, particularly French and/or Portuguese is an asset.

How to apply

Interested and qualified candidates should send their CV and a cover letter, in English and by email only, to by Monday, 12 July 2021. Please note that only shortlisted candidates will be contacted.

Only candidates from Switzerland, from an EU/EFTA country or candidates already having a valid Swiss working permit to work full-time will be considered.

IAS employees are evidence-based, human rights-focused, inclusive and accountable partners in the HIV response. Candidates should display genuine commitment to IAS values (learn more here).

The IAS is committed to recruiting and sustaining a skilled, effective, diverse and gender-balanced secretariat, and to the greater involvement of people living with HIV (GIPA) in all aspects of its work. People living with HIV are strongly encouraged to apply.

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