Auxiliar de Oficina at International Organization for Migration

Context:

Las tareas para realizar en virtud del presente contrato deberán ser ejecutadas bajo la orientación y Supervisión del Oficial de Compras y Logística. Sera responsable de la coordinación y el manejo de las actividades relacionadas con la recepción de la organización.

Core Functions / Responsibilities:

1. Atender las solicitudes de reuniones para asignación de salas de los Piso 14 y 13 de las oficinas de OIM
2. Informar anualmente a la unidad de logística el mantenimiento a la planta telefónica y aires acondicionados de las oficinas de OIM. Así mismo Recibir y revisar las facturas de servicios públicos e impuestos de la sede principal y oficinas anexas, y realizar el respectivo trámite para el pago.
3. Gestionar las solicitudes de reservas de vehículos oficiales e informar a los conductores las asignaciones designadas de forma diaria.
4. Realizar el Inventario General de los activos de la misión y manejo de archivos documentarios y bodegas de suministros de Papelería, aseo, cafetería e insumos de EPP´s, con el fin de dar seguimiento de entradas, salidas de elementos e insumos y seguimiento de activos en el sistema PRISM.
5. Cumplir estrictamente con los procedimientos, regulaciones y estándares de conducta de la OIM.
6. Todas aquellas funciones que de acuerdo con sus capacidades le sean encomendadas por el oficial de Comparas y Logística de la OIM.
7. Realizar el Inventario General de los activos de la misión, creación y seguimiento de activos en el sistema PRISM.

Required Qualifications and Experience

Education

• Bachiller, preferiblemente técnico o tecnólogo o estudiante de carreras administrativas.**

Experience

• Mínimo 1 año de experiencia en cargos similares. Excelente manejo de sistemas

Languages

· Español Fluido

· Inglés Básico

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

· Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.
• Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.
• Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.
• Challenges prejudice, biases and intolerance in the workplace.

· Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
• Delivers on commitments; manages the organization’s resources reliably and sustainably.
• Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
• Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.
• Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.

· Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

• Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
• Seeks to raise professional standards in self and others through daily work and activities.
• Adapts quickly to change and is decisive and versatile in face of uncertainty.
• Shows self-control and persistence when faced with difficult problems,and remains calm in stressful situations.
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.

Core Competencies – behavioural indicators level 1 **

· Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Establishes strong relationships with colleagues and partners; relates well to people at all levels.
• Is fully aware of the team purpose, respects and understands individual and collective responsibilities.
• Willingly puts in extra effort without being asked and adopts a “hands-on” approach whenever necessary to achieve team objectives.
• Coordinates own work with that of the team to meet agreed priorities and deadlines.

· Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Produces quality results and provides quality services to clients.
• Meets goals and timelines for delivery of products or services.
• Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
• Shows understanding of own role and responsibilities in relation to expected results.

· Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.
• Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.
• Puts new learning into practice and draws on diverse sources of ideas and inspiration.
• Contributes to the identification of improvements to work processes and assists in implementing them.

· Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Accepts personal responsibility for quality and timeliness of work.
• Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.
• Operates in compliance with organizational regulations and rules.
• Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.

· Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

• Presents information using language and sequence of ideas that is easy for recipients to understand.
• Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.
• Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.

-Listens carefully and genuinely to the views and positions of others; acts on received information.