Aviation Assistant – G4 (4 positions) ( Dollow 1, Mogadishu 2, Galkayo 1,) At World Food Programme

DEADLINE FOR APPLICATIONS

15 October 2024-23:59-GMT+03:00 East Africa Time (Mogadishu)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

BACKGROUND AND PURPOSE OF THE ASSIGNMENT

To ensure the availability of human resources in response to urgent humanitarian crises and emergencies (MedEvac and CasEvac), WFP is hiring four positions to be based in Mogadishu (2), Doolow (1), and Galkayo (1). The incumbents will report to the direct supervisor and, overall, to the Deputy Chief Air Transport Officer.

KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority):

• Liaise in close relationship with UNDSS and airport authorities, coordinate security, medical and security evacuations for the UN and INGO community through UNHAS.
• Ensure security and safety of the aircraft is maintained whenever the aircraft night stops in the airfield.
• Continuously coordinate with direct supervisor on all UNHAS operations with contractors including air operators and ground handling companies to ensure effective, efficient, and reliable delivery of service to UNHAS operations
• Ensure continuous communication with direct supervisor on any challenges faced while executing any given task.
• Liaise with MoCAA and Airport Authorities to ensure overflight and Landing permits are received on time to ensure uninterrupted UNHAS flight operations.
• Coordinate all UNHAS planned flights into his/her location -including other connecting flight.
• Closely monitor and supervise all ground handling contractors including fueling to ensure safety is continuously maintained.
• Ensure the distribution of UNHAS scheduled flight a day prior to the scheduled plan, advice the check-in counter opening and closures any time flights are planned. Advise clients/ users of UNHAS check-in procedures.
• Coordinate and monitor UNHAS flight through November one radio room or any other provided means of communications for accurate ETA, ATD and any other pertinent flight information. Also communicate or alert (before landing) any security incident at or within the aerodrome and its vicinity that may affect the safety of flights.
• Engage in the UNHAS check-in processes, ensure only authorized passengers with acceptable documentation and cargo are accepted during check-in, ensure passengers are directed to designated departure lounge after completing any immigration requirements, and coordinate the movement of arriving passengers to designated arrival and waiting hall.
• Be accountable for all dispatch -departing, arriving, and connecting baggage, pouch & cargo, and ensure safe delivery to clients designated location.
• Engage in the dispatch processes, ensure safety is not compromised in any circumstance – ensure dangerous goods are clearly labelled for dispatch, ensure passengers have identified checked-in baggage before boarding.
• Ensure offloaded cargo are kept safely for the next scheduled flight, communicate and coordinate with receiving stations on the next delivery dates and ensure clients are adequately advised.
• Ensure and coordinate with services providers for their invoices at the end of each month, review for accurate billing and further deliver them to UNHAS Finance in Nairobi for payments.
• Coordinate with fuel services providers to ensure availability of fuel to serve UNHAS operations for both regular and ad-hoc planned flights.
• Ensure to maintain continual communication with passenger when flights are delayed or cancelled. Ensure crew members are accommodated; security is provided for the aircraft and stranded passengers are supported to reach out to any UN accepted accommodations.
• Any other task as may be assigned by supervisor.

QUALIFICATIONS AND LANGUAGE:

Education: Completion of secondary school education OR University degree (Diploma/Bachelor) in flight dispatch, aeronautical engineering, air traffic control, aviation management, or other related fields.

Experience: At least four (4) years of experience with a secondary school certificate OR University degree (Diploma/Bachelor’s) with a minimum of two (2) or more years of experience in aviation-related fields.

Language: Fluency (level C) in English and Somali Languages.

This position is open for qualified Somali candidates. Female candidates are especially encouraged to apply.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.