Summary
The Award Manager is responsible for ensuring donor compliance and successful implementation of a portfolio of centrally managed associate awards. In this position, you will be accountable for meeting award management targets and metrics, and for ensuring effective flow of information and resources to internal stakeholders and external partners across a portfolio of centrally managed associate awards focused on nutrition and food security.
What You’ll Be Doing (Essential Duties)
Monitor and Manage Associate Awards (70%)
- Serve as point of contact on assigned awards within SCUS, and for donor as appropriate;
- Support the DHL Director of Finance and Portfolio Management, the DHL Director of Collaboration, Learning, and Adaption, and Associate Awards Project Directors in monitoring award implementation, reporting, and procurement to ensure compliance and appropriate completion;
- Support development and monitoring of annual workplans;
- Manage SCUS consultancy agreements, as needed, including procurement, contracting, payments, tracking deliverables, and ad hoc support;
- Work with Finance and relevant technical staff leads to monitor rate of spending, including charges such as personnel, travel, consultancy, subaward agreements, and troubleshoot and escalate as needed;
- Prepare budget pipelines, spending forecasts, quarterly accruals, and other projections as needed;
- Monitor the award financial transactions to:
- Track payment status;
- Ensure expense charges are allowable, allocable and reasonable;
- Follow up with Finance to ensure errors are corrected;
- Assist DHL Director, Finance and Portfolio Management, with budget planning and monitoring monthly budget versus actual expenditures; compile and analyze annual and other budget submissions;
- Track and monitor project-specific Level of Effort (LOE) reporting as needed for awards in portfolio and/or departmental sharing of LOE as directed;
- Manage sub-award agreements to partners, including development of sub-award agreement documents, reviewing quarterly narrative and financial reports, processing payments, ad hoc support, and closeout;
- Support the department/agency in maintaining award management systems (ensuring award files are kept up to date in consistent manner to support backstopping and handover);
- Ensure awards are closed out in award management and financial systems; resolve any issues preventing closeout through coordination with Finance, and relevant technical teams and partners;
- Provide support to routine financial matters such as payments and wire transfers, travel expense reports, purchase orders, consultancy agreements, contracts, and other financial matters as required; and
- Adapt a range of centrally managed associate awards to new SCUS processes and systems as they are developed.
Donor Reporting (15%)
- Facilitate communication and ensure timely, accurate narrative and financial reporting to donors and coordinate response to donor queries when needed; and
- Review (and support drafting, as applicable) donor reports.
Knowledge Management (15%)
- Provide logistical and event management support for centrally managed associate awards capacity building and knowledge management activities;
- Improve and maintain the awards’ internal filing systems; and
- Participate in developing best practices, sharing resources, and ongoing trainings.
Required Qualifications
- High School diploma, plus at least three (3) years of relevant experience
- Proven organizational skills and attention to detail, with the demonstrated ability to execute highly detailed work while maintaining big picture focus
- Demonstrated knowledge of USG donor rules and regulations
- Proficient professional written and verbal communication skills in English
- Professional proficiency in MS Office suite, including MS Excel to analyze financial information
- Demonstrated ability to work proactively and identify and implement effective processes for achieving outcomes
- Proven ability to remain professionally agile to respond to changing needs and ambiguity
- Demonstrated ability to communicate and collaborate successfully with individuals and teams at all levels
- Willingness and ability to travel up to 15%, domestically and internationally.
Preferred Qualifications
- Experience managing USAID budgets and awards; and,
- Professional proficiency in either French or Spanish.
Why you should join the Save the Children Team…
Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.
Click here to learn more about how Save the Children US will invest in YOU!
About Save the Children
Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.
*Our work for children and their families requires that we commit—at every opportunity—to work together to identify and dismantle persistent systemic and structural racism, inequality, and any other forms of discrimination in this country and beyond. As an anti-racist organization, Save the Children will not tolerate discrimination in any form—in our employment practices, amongst our staff, in our leadership or toward the people we serve. We stand in solidarity with allpeople to fight for equal rights, justice, inclusion, and belonging.*
We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.
Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation.
Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.