Awards Reporting Manager (National) At Save the Children

TITLE: Awards Reporting Manager

TEAM/ PROGRAMME: SRO Main Office/Awards

LOCATION: Amman, Jordan, or any SRO Area Office

GRADE: 4

CONTRACT LENGTH: One Year

CHILD SAFEGUARDING:

Level 4. The role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; ore because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

The Awards Reporting Manager plays a critical role in ensuring effective and timely reporting to donors, ensuring compliance with donor requirements, and providing accurate and transparent financial and programmatic information. He/she is responsible for coordinating and managing the reporting process across all projects and awards, ensuring high-quality reports are submitted on time, and supporting program staff in data collection and narrative development. The Awards Reporting Manager will be reporting to the SRO Director of Award and will be responsible on the roles identified below:

SCOPE OF ROLE:

Reports to: SRO Director of Award

Staff reporting to this post: N/A

KEY AREAS OF RESPONSIBILITY:

• Lead and manage the donor reporting function by developing and submitting timely and high quality donor reports on project activities according to SRO’s reporting workflow, and in compliance with donor and internal SC’s requirements.
• Jointly with Area Office and Main Office team members, ensure SRO’s reporting workflow is fit for purpose and develop improvements as required.
• In close coordination with the field and MO MEAL personnel and program heads, ensure that accurate data are being analysed and reported to donors and members throughout the project cycle.
• In coordination with the NBD Manager and MEAL Manager, build linkages between reports and proposals to ensure lessons learned and outcomes are well-reflected in proposals.
• Map out the capacity building needs of partners and SCI field teams on elements affecting the overall quality of reports and accurate information flow.
• Lead the capacity building efforts on reporting with partners and staff, and ensure that project commitments are being followed up and properly reported to donors.
• Lead communications with donors and SC members on reporting requirements, deadlines, schedules, report submissions and act as a focal point for any ad-hoc reporting request from donors on Amman/field level.
• Ensure that the schedule of donor reports is communicated to each area office on a quarterly basis with monthly updates as necessary.
• Address comments received by members/donors after submitting the reports by working closely with the relevant teams from the Area Offices. Additionally, tracking the final version of reports and ensuring proper archive for the reports in the AMS.
• Support the awards management department with awards management cycle function as needed and assigned by SRO Director of Awards.
• Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
• Act and lead as focal point for the submission of data reports to SRO’s members/donors including quarterly monitoring reports, 4Ws and others.
• Ensure AMS processes and reporting functions and ensure adherence to system guidelines to promote data quality.
• Develop an understanding of basic donor compliance requirements and support the communication of compliance requirements across the SRO AOs and partners.
• Manage in producing other information and communications products for both internal and external audiences as required.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves and their team; takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children: engages and motivates others
• Future-orientated, thinks strategically and on a global scale

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, and sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency
• Demonstrates the highest ethical standards

QUALIFICATIONS AND EXPERIENCE

Essential

• Minimum of 5 years of experience in Awards/Grants Management, at least 3 years in reporting.
• Significant experience of working internationally in humanitarian programmes.
• Experience in leading the preparation and submitting high quality narrative and budget reports for donors, including GFFO, DEC, GAC, SDC, NMFA, FMOFA, ECHO, FCDO, SIDA and OFDA/BHA.
• Education to BSc/BA level in a relevant subject or equivalent field experience.
• Previous experience in project management and project cycle management, including project design, implementation and evaluation.
• Good understanding of donor compliance and reporting mechanisms and requirements.
• Good understanding of monitoring and evaluation mechanisms.
• Ability to work well under pressure and work to deadlines
• Experience of and commitment to working through systems of community participation and accountability
• Excellent communication skills, in particular in written English
• Politically and culturally sensitive with qualities of patience, tact and diplomacy
• The capacity and willingness to be extremely flexible and accommodating in difficult and sometimes insecure working circumstances.
• Commitment to the aims and principles of Save the Children.

Desirable

• Language skills in Arabic
• Experience or understanding of working in the Middle East and as part of the Syria Response;
• Experience working for Save the Children and working across organisational structures