Base Finance Officer – Siargao (Filipino Nationals Only) At Acción contra el Hambre España

Duration : 12 months
Start date : 01-Jun-2023

You’ll contribute to ending world hunger by …

To ensure sound accounting and financial management according to the procedures defined for the mission and within the Action Against Hunger financial management framework. To ensure that Action Against Hunger Administrative and Financial Procedures are put into operation efficiently.

Key activities in your role will include

Objective 1: To lead financial management of the base

• At the request of the Finance Coordinator, working on the annual budget and proposals provide the Finance Department with information relevant to the structural costs of the base
• Analyzing the consistency of cash forecast with the BFU and keeping the Finance Department and Program Managers informed
• In accordance with the structure of the financing plan, taking part in the process of allocating costs to certain donor contracts
• Participating in the preparation of reports to funding bodies and in audits
• Anticipating and monitoring financial risks (budget overspends, increased costs, lost invoices, lost deposits etc) and keeping the Admin Coordinator and Head of Base

Objective 2: To ensure appropriate bank management in the base:

• To be in charge of all the bank accounts in the base.
• Supervise and update bank books on a daily basis according to each transaction.
• Since Action Against Hunger is using the internet banking system, therefore it is necessary to make sure that for each transaction we have enough support documents in place.
• Communicate with the base administrator about any transaction, this is related to each base (such as remittance transfer, supplier payment on behalf of the base, etc.)
• To implement and respect the Action Against Hunger authorization expenses procedure, requiring authorization from the Country Director or Head of Base in all payment transactions and supporting documentation
• To make the necessary exchange and other bank operations, such as bank reconciliations.
• Prepare the monthly treasury sheet, for each currency.
• Responsible for collating forecast of expenditures of the mission for 3 months – deadline on / or before the 13th (1st fortnight) and the 26th (2nd fortnight).
• To seek approval to purchase or acquire assets more expensive than the amount authorized for the base.
• To ensure that the funds are available in the base to accommodate project needs and settle obligations. Coordinate requests, if necessary, with other bases for unresolved fund issues.
• To be in charge to keep track of any communicated documents with the bank and keep a copy of said documents in a separate folder.
• To validate any check payments and check vouchers prior to issuing a check by the admin assistant.

Objective 3: To ensure appropriate cash management in the base:

• To manage the cash books and cash boxes (PHP, USD, and Euro), on a daily basis, on a computer, following up and keeping the books (for each currency) of the given advances, respecting at any time the following rule: Balance of the book = cash counting + unjustified advances.
• To release cash advance for a specific approved purchase, on presentation of an appropriate purchase order form, mentioning the budget line and validated by the CD or HoB and the Logistics department.
• To implement and respect the Action Against Hunger-E authorization expenses procedure, requiring authorization from the CD or HoB in all payment transactions and supporting documentation.

Objective 4: Accountancy and budget management:

• To follow up the monthly expenditures of the base in coordination with the Logistics Department, according to this monthly budget given at the beginning of the month (= validated forecast of expenditures).
• To check invoices/receipts: matching with the corresponding internal order form for the amount and the description of items in the base.
• To give the appropriate codification on all the invoices (budget lines, accounting codes).
• To follow up with the base administrator about kind contributions with partners and beneficiaries and report to the Admin coordinator.
• To make sure that for kind contribution Action Against Hunger has justified support documents.
• To do field visits in case of need.
• Check partners’ reports and vouchers, making sure that reports coincide with AGRESSO and are in line with a signed contract.

Objective 5: Safety and Security:

• Respect the Security rules of Action Against Hunger and coordinate with the designated Security Focal and Head of Project/OIC head of Base
• Report any security or other incidents in the field that may interrupt project activities directly to designated Security Focal and Head of Project/OIC head of Base

Do you meet the profile required criteria?

• University Degree in Economics, Management, Business Management or Administration or related area.
• Technical knowledge:
  • Knowledge of Admin procedures is compulsory.
  • Expertise in accounting and finance.
• A previous experience of at least 2 years in a similar position
• Excellent English and Filipino speaking and writing skills required.
• Good knowledge of Office package (Excel) and accounting software (AGRESSO)

Our remuneration package:

• Compensation based on Action Against Hunger salary grid and candidate’s previous experience
• Benefits: Health insurance, accident and life insurance, leave entitlements, government-mandated benefits
• Project-based employment