Budget and Planning Officer (2 positions) At International Organization for Migration

Position Title: Budget and Planning Officer (2 positions)

Duty Station: Valencia, Spain

Classification: Professional Staff, Grade P3

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 20 February 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states: Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second-tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

The Budget Division (BUD) is responsible for preparing the Organization’s annual Programme and Budget and related documents, for providing advice on budgetary matters as well as for establishing guidelines and procedures for preparing Country Offices (CO) and project budgets. The Budget Division provides guidance for ensuring that all institutional requirements are incorporated in budgets and prepares the assessment scale used to calculate Member States contributions to the Administrative Part of the Budget. In addition, the Budget Division ensures that all costs are appropriately budgeted to meet the objectives of the Organization’s activities within the limits of available resources.

Under the direct supervision of the Senior Budget and Planning Officer in Headquarters (HQ) and working closely with the Enterprise Solutions Unit and the other members in the Budget Division, the Budget and Planning Officer will contribute towards the implementation of the Business Transformation initiatives concerning budgeting processes, including but not limited to the preparation of the yearly Programme and Budget and other budget-related documents.

Core Functions / Responsibilities:

1. Provide technical advice and assistance to the field missions and regional offices on the deployment and implementation of the new Enterprise Resource Planning (ERP)-based solutions with regards to budgeting processes.
2. Act as first line support for field missions in relation to budgeting processes including the use of the Cost Planning and Allocation (CoPA) functionality in the ERP system.
3. Provide substantive technical inputs and support the budgeting process in alignment with the Strategic Results Framework and establish and maintain effective liaison with relevant Country Offices and HQ Departments in order to secure accurate, consistent and standardized financial information in support of the institutional budget preparation process and related budget revisions and updates.
4. In collaboration with the BUD team, participate in promoting and implementing a cultural shift in monitoring and overseeing the COs annual budget with a view to build and/or strengthen the field missions’ capacity to independently build budget plans and run sustainability reports to mainstream office sustainability.
5. Coordinate and liaise with relevant HQ and Country Offices to ensure regular updates of budget forecasts in order to improve budget planning and trend analyses.
6. Assist in monitoring and analysing the budgetary activities and performance of the field missions, identify problems, and coordinate with and assist the BUD Team to facilitate the application of a consistent approach and in addressing unusual trends in order to maximize missions’ efficiency in forecasting their financial sustainability.
7. Ensure knowledge management sharing with regards to budgeting processes; provide expert support and guidance to the staff dealing with budgetary matters; identify budget related training needs and work with the BUD Team to develop budget-related training materials, documenting requirements and designing and delivering training programs.
8. Participate in the consolidation, review and monitoring of budget allocations and expenditures under the Administrative Part of the Budget and Operational Support Income and support regular budget versioning implementation.
9. Draft inputs for and/or participate in the review and update of the budget guidelines and instructions in line with evolution in financial policies/practices and Governing Body resolutions/decisions.
10. Prepare financial reports including comparative and trend analysis to facilitate decision making on matters with budgetary implications.
11. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Finance, Economics, Business Administration or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Management experience at the international level in financial management, budgeting, monitoring and in providing project management support;
• Experience in preparing and analyzing a wide range of financial documents, and reports;
• Substantial experience at international level in IOM administrative and financial management, budget monitoring, cash management and internal control procedures; knowledge of IOM financial and budget policies, procurement and HR procedures and rules; good understanding of the Organization’s budget accountability vis-à-vis the Governing Bodies.

Skills

• Knowledge of IOM Budget policies and practices; strong analytical skills, particularly in finance;
• Sound and Proven communication skills, ability to present information in a comprehensive, clear and concise manner both in writing and verbally;
• Demonstrated analytical skills, particularly in finance, excellent writing skills, accompanied with ability to edit a range of different materials, including but not limited to instructions, guidelines and reports for different audiences;
• Knowledge of SAP and/or other Enterprise Resource Planning (ERP) systems, software and procedures. Knowledge of Business Intelligence tools is a distinctive advantage;
• Knowledge and understanding of IOM/UN policies, rules, regulations and instructions on resource management;
• Excellent writing skills. Candidates will be assessed on proficiency to draft reports;
• High level of computer literacy experience in computerized accounting systems and software; advanced knowledge of MS Office specifically EXCEL; advanced knowledge of IOM accounting systems, software and procedures;
• Proven analytical skills applied to large amounts of data from multiple sources;
• Ability to coach, mentor and develop staff;
• Proven ability to identify client needs and match them to appropriate solutions;
• Ability to establish and maintain productive partnership with clients;
• Personal commitment, efficiency, flexibility, and drive for results.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.