Persons with disabilities and qualified women are strongly encouraged to apply.
PAM celebrates and embraces diversity.
Committed to the principle of equal opportunity for all its employees, we encourage qualified candidates to apply regardless of race, color, national origin, ethnic or social origin, genetic information, sex, gender identity and/or gender expression, sexual orientation, religion or belief, HIV status, disability.
JOB TITLE: Business Support Assistant (Finance)
CONTRACT TYPE: Fixed-Term
GRADE: GS4
PLACE OF DUTY (City, Country): Kinshasa, Democratic Republic of Congo
DURATION: 12 months (with possibility of extension)
NUMBER OF POSITIONS: 1
ABOUT PAM
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger. WFP’s mission is to help the world achieve Zero Hunger in Our Lives. Every day, WFP works around the world to ensure that no child goes to bed hungry and that the poorest and most vulnerable, especially women and children, have access to the nutritious food they need.
CONTEXT AND JUSTIFICATION OF THE POSITION:
In the Democratic Republic of Congo, in its 2021-2025 country strategic plan, the World Food Programme (WFP) plans to save lives and change the lives of populations through the implementation of crisis response and resilience interventions.
To support its Kinshasa Office, WFP is seeking a Business Support Assistant/Finance who can produce structured and accurate work and carry out specific management support activities. Provide guidance on current financial practices to other less experienced staff working in the field. Carry out routine management support tasks in the finance area to contribute to effective service delivery.
MAIN FUNCTIONS AND RESPONSIBILITIES (indicative and non-exhaustive list):
- Gather information following clear guidelines to assist other staff in drafting documents and preparing reports.
- Answer questions and escalate issues as needed to provide reliable and timely service.
- Assist in processing and managing routine administrative and financial tasks across various functional areas to contribute to effective and timely management of resources.
- Provide standard document editing and proofreading services to help produce accurate documents.
- Responsible for managing certain standard systems and files to ensure that information is reliable and easily accessible to the relevant department.
- Identify simple anomalies in statistics and data, such as missing information, and escalate them to the next level to help service recipients in their work.
- Take responsibility for data integrity to ensure that information in internal systems is reliable.
- Provide guidance on current management support methods and practices to more junior colleagues to ensure services are delivered consistently and to required standards.
- Working with people from diverse backgrounds, gathering feedback where appropriate to provide management assistance to staff.
QUALIFICATIONS AND EXPERIENCE
Training:
- The candidate must have completed secondary education. Possession of a post-secondary degree in the functional areas of management, finance, economics, business administration is desirable.
Desired experience:
- at least four (04) years of professional experience at increasingly senior levels of responsibility in the field of finance combined with experience in administrative work.
- Experience in humanitarian programs.
- Have knowledge of computers (Excell, Power Point, database).
Knowledge and skills:
- Familiar with the use of office equipment and software packages such as Microsoft Word.
- Knowledge of common procedures and methods to be applied to carry out the work required under minimal supervision.
- Ability to demonstrate tact and courtesy when exchanging information with people from diverse backgrounds.
- Ability to spot anomalies in data and correct issues requiring attention.
- Ability to provide guidance or basic on-the-job training to less experienced staff.
- Ability to maintain confidentiality of information
Language skills:
- Proficiency (Level C) in spoken and written French
- Basic knowledge of English (Level A)
OUR VALUES AT PAM:
- Integrity
- Collaboration
- Commitment
- Humanity
- Inclusion
How to apply
Interested and eligible individuals are requested to submit their applications by clicking HERE
DEADLINE FOR SUBMISSION OF APPLICATIONS
August 27, 2024
Please note that the only documents you need to submit at this time are your CV and cover letter . Additional documents such as passports, letters of recommendation, academic certificates, etc. may potentially be requested in the future.
For candidates who are experiencing difficulties accessing the WFP e-recruitment platform and require support to apply, please contact us at wfprecruitment@wfp.org with the vacancy notice number in the subject line.
All employment decisions are made based on organizational needs, job requirements, merit and individual qualifications. WFP is committed to providing an inclusive work environment free from sexual exploitation and abuse, any form of discrimination, any type of harassment, sexual harassment and abuse of authority. Therefore, all selected candidates will be subject to rigorous reference and background checks.
No appointment under any contract will be offered to members of the United Nations Advisory Committee on Administrative and Budgetary Questions (ACABQ), the International Civil Service Commission (ICSC), the FAO Finance Committee, the WFP External Auditor, the WFP Audit Committee, the Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, either during their service or for three years following their termination.