Business Support Assistant SC4 At

JOB TITLE: Business Support Assistant

LEVEL: SC4

UNIT/DIVISION: Administration Unit

DUTY STATION: Bangkok, Thailand

DURATION OF EMPLOYMENT: 12 months

KEY ACCOUNTABILITIES

• Perform receptionist and front office duties, including screening telephone calls and referring calls to an individual or unit, welcoming visitors, and carrying out security screening for visitors or parcels or documents.
• Organise and maintain the filing system for the admin unit on various subjects, including an updated list of suppliers, contractors, contracts or agreements, etc.
• Coordinate with building management to support office maintenance to ensure preventive care, and the office is well-functioning.
• Assist in the procurement of admin unit, including coordinating with vendors, negotiation, price comparison, purchase requisition creation and other relevant activities.
• Assist admin unit in preparing payment, a summary of charges, and regular follow up with finance unit or vendors when required.
• Assist the admit unit in preparing workshops, events or travel management as necessary.
  Prepare informal translations and may act as interpreter.
• Perform any other duties assigned by the supervisor or admin unit.

QUALIFICATIONS

Education:

• Completion of secondary school education.

Experience:

• Four or more years of experience in general administrative work.

Knowledge:

• Ability to use standard office equipment such as photocopiers and scanners.
• Knowledge of standardised business support work routines and methods.
• Knowledge of standard office software packages, e.g. Microsoft word.
• Uses tact and courtesy to give and receive information with a variety of individuals.
• Good attention to detail in order to identify data discrepancies.
• Ability to work to deadlines and follow clear instructions

Language: Fluency and accuracy in both oral and written communication in English and Thai

ABOUT WFP

The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.

The 2020 Nobel Peace Prize awarded to WFP is recognition that ending hunger is a critical first step towards global peace. WFP recognizes that one of the greatest contributions it can make to humanity is to provide a voice to the 690 million hungry people in the world. It gives us a platform to make their needs heard and to mobilize support for the assistance they need.

WFP’s Regional Bureau for Asia and the Pacific in Bangkok, Thailand oversees operations in 17 countries plus the Pacific, reaching 30 million people with assistance valued at US $3 billion. The portfolio ranges from humanitarian aid in Tajikistan, to school meals in Cambodia and Laos, supporting government social protection schemes in India and Pakistan, climate change adaptation in Nepal and Sri Lanka, nutrition for mothers and children in Bangladesh and Timor Leste, to emergency preparedness in Indonesia and the Pacific.

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.